[Federal Register Volume 64, Number 249 (Wednesday, December 29, 1999)] [Notices] [Pages 73075-73079] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 99-33814] ----------------------------------------------------------------------- NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedules; Availability and Request for Comments AGENCY: National Archives and Records Administration, Office of Records Services--Washington, DC. ACTION: Notice of availability of proposed records schedules; request for comments. ----------------------------------------------------------------------- SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize the preservation of records of continuing value in the National Archives of the United States and the destruction, after a specified period, of records lacking administrative, legal, research, or other value. Notice is published for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: Requests for copies must be received in writing on or before February 14, 2000. Once the appraisal of the records is completed, NARA will send a copy of the schedule. NARA staff usually prepare appraisal memorandums that contain additional information concerning the records covered by a proposed schedule. These, too, may be requested and will be provided once the appraisal is completed. Requesters will be given 30 days to submit comments. ADDRESSES: To request a copy of any records schedule identified in this notice, write to the Life Cycle Management Division (NWML), National Archives and Records Administration (NARA), 8601 Adelphi Road, College Park, MD 20740-6001. Requests also may be transmitted by FAX to 301- 713-6852 or by e-mail to [email protected]. Requesters must cite the control number, which [[Page 73076]] appears in parentheses after the name of the agency which submitted the schedule, and must provide a mailing address. Those who desire appraisal reports should so indicate in their request. FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle Management Division (NWML), National Archives and Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-7110. E-mail: [email protected]. SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions of records on paper, film, magnetic tape, and other media. To control this accumulation, agency records managers prepare schedules proposing retention periods for records and submit these schedules for NARA's approval, using the Standard Form (SF) 115, Request for Records Disposition Authority. These schedules provide for the timely transfer into the National Archives of historically valuable records and authorize the disposal of all other records after the agency no longer needs to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. No Federal records are authorized for destruction without the approval of the Archivist of the United States. This approval is granted only after a thorough consideration of their administrative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government's activities, and whether or not they have historical or other value. Besides identifying the Federal agencies and any subdivisions requesting disposition authority, this public notice lists the organizational unit(s) accumulating the records or indicates agency- wide applicability in the case of schedules that cover records that may be accumulated throughout an agency. This notice provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction). It also includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it too, includes information about the records. Further information about the disposition process is available on request. Schedules Pending 1. Department of Commerce, Bureau of the Census (N1-29-99-7, 2 items, 1 temporary item). Duplicate copies of 1970 decennial census planning and management files retained in field offices for quick reference. Records include copies of questionnaires, directives and manuals, meeting notes, correspondence, and evaluation reports. Recordkeeping copies of these files are proposed for permanent retention. 2. Department of Commerce, Office of the Secretary and Office of the General Counsel (N1-40-99-1, 8 items, 6 temporary items). Files of the General Counsel dating from 1950 through 1968 are proposed for disposal. Included are routine administrative and general subject files, Oil Import Appeals Board case files accumulated by the Department's representative to the Board, working files of attorneys, copies of decided Civil Aeronautics Board dockets, and Business and Defense Services Administration (BDSA) case files documenting routine company audits and security investigations of firms and individuals performed under the provisions of the Defense Production Act. Files proposed for permanent retention date from 1913 to 1961 and include BDSA general subject files and correspondence, memorandums, and reports dealing with matters of domestic and international significance accumulated by the Office of the Secretary of Commerce. 3. Department of Education, Office of Student Financial Assistance (N1-441-00-1, 9 items, 9 temporary items). Paper and electronic records compiled by the Institutional Participation Oversight Service during the evaluation of applications from institutions seeking to participate in student financial assistance programs authorized by Title IV of the Higher Education Act of 1965, as amended. Records include application case files for institutions, correspondence and other documents relating to applications and program participation agreements, financial statement files, audit report files, and program review files. Also included are electronic copies of documents created using electronic mail and word processing. 4. Department of Housing and Urban Development, Office of Community Planning and Development (N1-207-00-1, 1 item, 1 temporary item). Forms, checklists, correspondence, and related materials used to determine if underutilized or surplus Federal property is suitable for leasing to organizations assisting the homeless. 5. Department of Justice, Federal Bureau of Investigation (N1-65- 00-1, 1 item, 1 temporary item). Audiotapes of incoming telephone messages to the FBI captured by switchboard monitoring and recording systems. Tapes of messages containing no information of continuing value are proposed for disposal. Audiotapes with information concerning emergencies, threats, or criminal activity are filed in the appropriate case file and disposed of in accordance with the NARA-approved disposition instructions for the file. 6. Department of Justice, Immigration and Naturalization Service (N1-85-99-6, 9 items, 8 temporary items). Records of the Office of Internal Audit including subject files, files concerning reviews and studies of agency programs, and investigative case files concerning allegations and investigations of employee misconduct. Also included are electronic copies of documents created using electronic mail and word processing. Significant investigative case files are proposed for permanent retention. 7. Department of Labor, Employment and Training Administration (N1- 369-00-1, 12 items, 12 temporary items). Records relating to the administration of the Job Training Partnership Act. Included are agreements, biannual state planning files, grant files, and electronic copies of documents created using electronic mail and word processing. 8. Environmental Protection Agency, Office of Air and Radiation (N1-412-99-9, 2 items, 2 temporary items). Emission Factors Program test records, including electronic copies of records created using electronic mail and word processing. Records consist of raw data and test results, which are used for the development of models for estimating in-use emission factors for highway vehicles. 9. Environmental Protection Agency, Agency-wide (N1-412-99-16, 3 items, 2 temporary items). Records accumulated pursuant to the Administrative Procedures Act documenting pre-regulatory and non- regulatory risk management decisions including meeting notes and summaries, correspondence, press releases, reports, and public comments. Electronic copies of records created using electronic mail and office automation applications are proposed for disposal as are paper records that have been microfilmed. Microfilm copies are proposed for permanent retention. Paper records that [[Page 73077]] have not been microfilmed are also proposed for permanent retention. 10. Environmental Protection Agency, Office of Air and Radiation (N1-412-00-7, 3 items, 3 temporary items). Forms and related records verifying that motor vehicles were legally imported into the United States, including electronic copies of records created using electronic mail and word processing. 11. National Aeronautics and Space Administration, Agency-wide (N1- 255-00-2, 6 items, 6 temporary items). Training records documenting employee participation in agency-required training for technical certification or to meet contract requirements. Records include rosters, correspondence, certification letters, and electronic copies of records created using electronic mail and word processing. 12. Nuclear Regulatory Commission, Office of Commission Appellate Adjudication (N1-431-99-9, 13 items, 10 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of Commission Appellate Adjudication, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of draft memorandum and order files along with office program management and operational files are proposed for disposal as are paper files that pre-date ADAMS. Records proposed for permanent retention include recordkeeping copies of informational legal memoranda prepared for Commissioners, no-action memoranda, and legal memoranda pertaining to cases monitored by the Office. 13. Nuclear Regulatory Commission, Office of the Inspector General (N1-431-00-1, 36 items, 25 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Inspector General, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of audit case files are proposed for disposal as are paper copies of these records that pre-date ADAMS. Also proposed for disposal are electronic recordkeeping copies of such files as records of committees and conferences for which NRC is not the sponsor, program correspondence accumulated below the Office director level, and routine correspondence. Paper copies of these records were previously approved for disposal. Electronic recordkeeping copies of public release versions of final investigative reports and of investigative documents from cases that lack historical value are proposed for disposal as well. Recordkeeping copies of investigative case files and final reports are maintained in paper form and are included in Disposition Job No. N1-431-00-2 (see below). Records proposed for permanent retention include recordkeeping copies of such files as program correspondence accumulated at the Office director level, records of committees and conferences sponsored by NRC, copies of final investigation reports made publicly available, and rulemaking files. This schedule also proposes minor changes in the disposition instructions for paper copies of committee and conference records, which were previously scheduled. 14. Nuclear Regulatory Commission, Office of the Inspector General (N1-431-00-2, 5 items, 3 temporary items). Records relating to investigations of alleged fraud, waste, abuse, and violations of laws and regulations. Records proposed for disposal include investigation case files that lack historical value and files containing allegations and information of an investigative nature that do not result in formal investigations. Also proposed for disposal are electronic records created using office automation tools used to create paper records. Records proposed for permanent retention include paper copies of final investigation reports and investigation case files that pertain to high ranking officials, attract national or regional media attention, or result in congressional investigations or substantive changes in agency policies and procedures. 15. Nuclear Regulatory Commission, Office of Incident Response Operations (N1-431-00-3, 17 items, 10 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of Incident Response Operations, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of correspondence files that document routine program development, management, and operational functions are proposed for disposal as are paper files that pre-date ADAMS. Records proposed for permanent retention include record-keeping copies of correspondence files that document policy-making decisions, significant management functions, and unusual occurrences or events that are highly significant or result in major changes in regulatory activities. 16. Nuclear Regulatory Commission, Office of Administration (N1- 431-00-4, 105 items, 88 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of Administration, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. Proposed for disposal are electronic recordkeeping copies of such records as documents published in the Federal Register, files relating to committees and conferences for which NRC is not the sponsor, correspondence files accumulated below the Office director level, and systems security files. Paper copies of these records were previously approved for disposal. Series proposed for permanent retention include electronic recordkeeping copies of files relating to directives, records relating to committees and conferences sponsored by the agency, and correspondence files accumulated at the Office director level. This schedule also proposes minor changes in the disposition instructions for the paper copies of several series that were previously scheduled, such as committee and conference records and copies of documents published in the Federal Register. 17. Nuclear Regulatory Commission, Office of Enforcement (N1-431- 00-5, 44 items, 34 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of Enforcement, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of discrimination case files and enforcement action case files that lack historical value are proposed for disposal along with paper copies of these records that pre-date ADAMS. Also proposed for disposal are electronic recordkeeping copies of files relating to committees and conferences for which NRC is not the sponsor, program correspondence files accumulated below the Office director level, and routine correspondence files. Paper copies of these records were previously approved for disposal. Records proposed for permanent retention include recordkeeping copies of files related to significant enforcement actions and files relating to [[Page 73078]] committees and conferences sponsored by NRC. This schedule also proposes minor changes in the disposition instructions for paper copies of committee and conference records, which were previously scheduled. 18. Nuclear Regulatory Commission, Office of the Executive Director for Operations (N1-431-00-6, 28 items, 20 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of the Executive Director of Operations, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. Proposed for disposal are electronic recordkeeping copies of files relating to committees and conferences for which NRC is not the sponsor, program correspondence files accumulated below the Office director level, and routine program correspondence files. Paper copies of these records were previously approved for disposal. Records proposed for permanent retention include recordkeeping copies of the Executive Director of Operation's action item files, files relating to committees and conferences sponsored by NRC, and program correspondence files accumulated at the Office director level. This schedule also proposes minor changes in the disposition instructions for paper copies of committee and conference records, which were previously scheduled. 19. Nuclear Regulatory Commission, Office of the Chief Financial Officer (N1-431-00-7, 42 items, 31 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of the Chief Financial Officer, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of files that identify manpower, contractual, or other costs used to develop and support fee determinations are proposed for disposal as are paper copies of these records that pre-date ADAMS. Also proposed for disposal are electronic recordkeeping copies of working papers and background materials relating to budgets, records relating to committees and conferences for which NRC is not the sponsor, program correspondence files accumulated below the Office director level, and routine program correspondence files. Paper copies of these records were previously approved for disposal. Records proposed for permanent retention include recordkeeping copies of files relating to committees and conferences sponsored by NRC, program correspondence accumulated at the Office director level, and budget estimates and justifications. This schedule also proposes minor changes in the disposition instructions for paper copies of committee and conference records, which were previously scheduled. 20. Nuclear Regulatory Commission, Office of Nuclear Reactor Regulation (N1-431-00-8, 86 items, 71 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of Nuclear Reactor Regulation, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of such files as licensing examinations, general correspondence concerning licensing matters, and files on inspections of vendor facilities are proposed for disposal as are paper copies of these records that pre-date ADAMS. Also proposed for disposal are electronic recordkeeping copies of such files as allegation cases, antitrust cases, records relating to committees and conferences for which NRC is not the sponsor, program correspondence accumulated below the Office director level, and files on applicants for licenses. Paper copies of these records were previously approved for disposal. Records proposed for permanent retention include recordkeeping copies of such files as records relating to committees and conferences for which NRC is the sponsor, program correspondence accumulated at the Office director level, inspection manuals, and nuclear power plant docket files. This schedule also proposes minor changes in the disposition instructions for paper copies of such files as allegation cases, reports submitted by vendors, and committee and conference records, which were previously scheduled. 21. Nuclear Regulatory Commission, Advisory Committee on Reactor Safeguards (N1-431-00-9, 59 items, 39 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Advisory Committee on Reactor Safeguards, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of general files accumulated by Committee members are proposed for disposal as are paper copies of these records that pre-date ADAMS. Also proposed for disposal are electronic recordkeeping copies of personnel files on Committee members and consultants, records that pertain to committees and conferences for which NRC is not the sponsor, and nuclear power plant docket files. Paper copies of these records were previously approved for disposal. Records proposed for permanent retention include recordkeeping copies of meeting files, annual reports, files relating to regulations, and case files on individual nuclear reactors. This schedule also proposes minor changes in the disposition instructions for paper copies of such records as meeting files, personnel files, annual reports, and committee and conference records, which were previously scheduled. 22. Nuclear Regulatory Commission, Advisory Committee on Nuclear Waste (N1-431-00-10, 54 items, 35 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Advisory Committee on Nuclear Waste, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. The electronic recordkeeping copies of general files accumulated by Committee members and personnel files of consultants are proposed for disposal as are paper copies of these records that pre- date ADAMS. Also proposed for disposal are electronic recordkeeping copies of personnel files of Committee members, records of committees and conference for which NRC is not the sponsor, and waste management licensing files. Paper copies of these records were previously approved for disposal. Records proposed for permanent retention include recordkeeping copies of such files as transcripts of Committee meetings and other records relating to meetings, project case files, and correspondence accumulated by consultants. This schedule also proposes minor changes in the disposition instructions for paper copies of such records as meeting files, project case files, committee and conference records, and consultant correspondence files, which were previously scheduled. 23. Nuclear Regulatory Commission, Office of Investigations (N1- 431-00-11, 3 items, 3 temporary items). Logs and other records relating to confidential sources that provide information to the agency. Also included are electronic records created using office automation tools, including word processing [[Page 73079]] documents and electronic mail messages, that are used to create paper records. 24. Nuclear Regulatory Commission, Office of Investigations (N1- 431-00-12, 30 items, 19 temporary items). Electronic records in the Commission's Agency-wide Document Access and Management System (ADAMS) accumulated by the Office of Investigations, including electronic copies of records created using office automation tools and records that are used to create ADAMS portable document format files. Electronic recordkeeping copies of investigative case files that lack significance, routine correspondence files, and program correspondence accumulated below the Office director level are proposed for disposal. Paper copies of these records were previously approved for disposal. Proposed for permanent retention are recordkeeping copies of such files as legal interpretations, significant investigative case files, manuals and other records that pertain to procedures for investigations, and program correspondence accumulated at the Office director level. This schedule also proposes minor revisions in the disposition instructions for paper copies of such records as investigative case files and investigative procedures files, which were previously scheduled. 25. United States Trade Representative, Agency-wide (N1-364-97-1, 4 items, 4 temporary items). Word processing records for the period 1986 to 1993 created on the Data General computer system. The records include spreadsheets, calendars, word processing documents restored from backup tapes, and backup tapes. Paper copies of monthly calendars of high officials were previously approved for permanent retention. Paper copies of word processing documents that were Federal records were produced and placed in the agency's official recordkeeping system, which was previously approved as permanent. Dated: December 22, 1999. Michael J. Kurtz, Assistant Archivist for Record Services--Washington, DC. [FR Doc. 99-33814 Filed 12-28-99; 8:45 am] BILLING CODE 7515-01-P