[Federal Register Volume 65, Number 181 (Monday, September 18, 2000)]
[Notices]
[Pages 56414-56449]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-23787]
[[Page 56413]]
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Part IV
Nuclear Regulatory Commission
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Privacy Act of 1974; Republication of Systems of Records; Notices
Federal Register / Vol. 65, No. 181 / Monday, September 18, 2000 /
Notices
[[Page 56414]]
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NUCLEAR REGULATORY COMMISSION
Privacy Act of 1974; Republication of Systems of Records Notices
AGENCY: Nuclear Regulatory Commission.
ACTION: Republication of Systems of Records Notices.
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SUMMARY: The Nuclear Regulatory Commission (NRC) has conducted a
comprehensive review of all its Privacy Act Systems of Records. The NRC
is revising and republishing all its systems of records (systems)
notices as a result of this review. Two of the system notices include
proposed revisions that require an advance period for public comment.
One new system is being set up with records previously noticed under an
already existing system. The remaining systems revisions are minor
corrective and administrative changes that do not meet the threshold
criteria established by the Office of Management and Budget (OMB) for
either a new or altered system of records. These changes are in
compliance with OMB Circular No. A-130, Appendix I.
EFFECTIVE DATES: The revisions to systems NRC-26 and NRC-40 and
establishment of new system NRC-1 will become effective without further
notice on October 30, 2000, unless comments received on or before that
date cause a contrary decision. If changes are made based on NRC's
review of comments received, a new final notice will be published.
All other revisions included in this republication are complete and
accurate as of January 31, 2000.
ADDRESSES: Send comments to: Secretary, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001. Attention: Rulemakings and
Adjudications staff. Hand deliver comments to 11555 Rockville Pike,
Rockville, Maryland, between 7:30 a.m. and 4:15 p.m. on Federal
workdays. Copies of comments received may be examined at the NRC Public
Document Room at 2120 L Street NW. (Lower level), Washington, DC, and
are also available at the NRC's rulemaking Web site at http://ruleforum.llnl.gov. This site also enables you to submit comments.
Comments may be uploaded as files (any format), if your Web browser
supports that function. For information about the interactive
rulemaking Web site, contact Ms. Carol Gallagher, 301-415-5905; email:
[email protected].
FOR FURTHER INFORMATION CONTACT: Sandra S. Northern, Privacy Program
Officer, Freedom of Information/Privacy Act Section, Information
Services Branch, Information Management Division, Office of the Chief
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001, telephone: 301-415-6879; email: [email protected].
SUPPLEMENTARY INFORMATION:
Republication of NRC's Revised Systems of Records Notices
With the exception of 4 new and 6 revised systems of records, these
notices were last published in the Federal Register on July 7, 1993 (58
FR 36455-36482). The new systems of records are as follows: NRC-41,
Tort Claims and Personal Property Claims, was published in the Federal
Register on May 8, 1996 (61 FR 20865), and became effective on June 17,
1996; NRC-42, Skills Assessment and Employee Profile Records, was
published in the Federal Register on March 31, 1997 (62 FR 15207), and
became effective on May 12, 1997; and, NRC-43, Employee Health Center
Records, and NRC-44, Employee Fitness Center Records, were published
together in the Federal Register on November 27, 1998 (63 FR 65620),
and both became effective on January 6, 1999. The revised systems of
records are as follows: NRC-3, Enforcement Actions Against Individuals,
was published in the Federal Register on June 11, 1996 (61 FR 29578),
and became effective on July 22, 1996; NRC-18, Office of the Inspector
General (OIG) Investigative Records, was published in the Federal
Register on July 26, 1995 (60 FR 38379), and became effective on
September 5, 1995; NRC-21, Payroll Accounting Records, was published in
the Federal Register on September 9, 1997 (62 FR 47525), and became
effective on October 9, 1997; NRC-22, Personnel Performance Appraisals,
was published in the Federal Register on October 30, 1997 (62 FR
58758), and became effective on October 30, 1997; NRC-32, Office of the
Chief Financial Officer Financial Transactions and Debt Collection
Management Records, was published in the Federal Register on March 25,
1998 (63 FR 14497), and became effective on May 4, 1998; and, NRC-40,
Facility Security Access Control Records, was published in the Federal
Register on August 23, 1995 (60 FR 43821), and became effective on
October 2, 1995.
Three systems of records have been revoked, NRC-1, Shared
Information Network (SINET)-NRC, NRC-12, Government Motor Vehicle
Operators License Files-NRC, and NRC-29, Nuclear Documents System
(NUDOCS)-NRC.
Proposed Revisions to Existing Systems of Records
NRC is proposing to amend the system notice for NRC-26,
``Administrative Services Files-NRC,'' (renamed NRC-26, ``Full Share
Program Records-NRC,'') to authorize the collection of social security
numbers. A social security number will be collected when an employee
uses their photo identification badge to record receipt of a metro
check. The bar code on the identification badge, which is scanned,
holds the employee's social security number. Employees, when badged,
signed a Privacy Act Statement informing them that their badges may be
used for tracking applications within the NRC for other than security
access purposes.
In addition, other minor changes are being made to sections of NRC-
26 to make it more accurate and current.
NRC is also proposing to amend the system notice for NRC-40,
``Facility Security Access Control Records-NRC,'' to add ``digital
image (picture) and badge number'' to the categories of records in the
system. These records have been maintained as part of the photo
identification badge information, but never noticed.
A new routine use is also being added to NRC-40 permitting the use
of identification badge information for tracking applications within
the NRC for other than security access purposes. This will allow the
identification badge, which includes a bar code (social security
number), to be scanned for not only access into secured areas, but also
for tracking applications such as, but not limited to, systems that
monitor the individual's receipt of government property or funds.
Individuals who currently have the photo identification badge with a
bar code have signed a Privacy Act Statement authorizing this use of
the information.
Another routine use is being added to state that the information in
this system may be used to control access to NRC classified information
and to NRC spaces by human or electronic means. This routine use was
noticed in the Federal Register on July 7, 1993 (58 FR 36481). When the
system notice was revised on August 23, 1995 (60 FR 43821), this use
was inadvertently omitted.
In addition, other minor changes are being made to sections of NRC-
40 to make it more accurate and current.
NRC is establishing a new system of records entitled NRC-1,
``Parking Permit Records--NRC,'' to maintain parking
[[Page 56415]]
permit records previously, but erroneously, included under NRC-24,
``Government Property Accountability System--NRC.'' This system
documents issuance of parking permits for NRC-controlled parking spaces
at the headquarters garage. Information in this system is maintained to
record amount paid and revenue collected for parking; determine
priority for issuance of permits; and to contact permit holders in case
of an emergency.
A report on the proposed revisions to NRC-26 and NRC-40 and the new
system NRC-1 is being sent to the Office of Management and Budget
(OMB), the Committee on Governmental Affairs of the U.S. Senate, and
the Committee on Government Reform and Oversight of the U.S. House of
Representatives as required by the Privacy Act and OMB Circular No. A-
130, Appendix I, ``Federal Agency Responsibilities for Maintaining
Records About Individuals.''
Privacy Act Systems Nuclear Regulatory Commission
NRC Systems of Records
1. Parking Permit Records--NRC.
2. Biographical Information Records--NRC.
3. Enforcement Actions Against Individuals--NRC.
4. Conflict of Interest Files--NRC.
5. Contracts Records Files--NRC.
6. Discrimination Cases--NRC.
7. Telephone Call Detail Records--NRC.
8. Employee Appeals, Grievances, and Complaints Records--NRC.
9. Equal Employment Opportunity Discrimination Complaint Files--
NRC.
10. Freedom of Information Act (FOIA) and Privacy Act (PA) Requests
Records--NRC.
11. General Personnel Records (Official Personnel Folder and
Related Records)--NRC.
12. (Revoked.)
13. Incentive Awards Files--NRC.
14. Employee Assistance Program Files--NRC.
15. Employees on Standards Developing Bodies Files--NRC.
16. Facility Operator Licensees Record Files (10 CFR Part 55)--NRC.
17. Occupational Injuries and Illness Records--NRC.
18. Office of the Inspector General (OIG) Investigative Records--
NRC.
19. Official Personnel Training Records Files--NRC.
20. Official Travel Records--NRC.
21. Payroll Accounting Records--NRC.
22. Personnel Performance Appraisals--NRC.
23. Office of Investigations Indices, Files, and Associated
Records--NRC.
24. Government Property Accountability System--NRC.
25. Oral History Program--NRC.
26. Full Share Program Records--NRC.
27. Radiation Exposure Information and Reports System (REIRS)
Files--NRC.
28. Recruiting, Examining, and Placement Records--NRC.
29. (Revoked.)
30. Manpower Resource Tracking System--NRC.
31. Correspondence and Records, Office of the Secretary--NRC.
32. Office of the Chief Financial Officer Financial Transactions
and Dept Collection Management Records--NRC.
33. Special Inquiry File--NRC.
34. Advisory Committee on Reactor Safeguards (ACRS) and Advisory
Committee on Nuclear Waste (ACNW) Correspondence Index, Text/Imaging
Management System and Associated Records--NRC.
35. Drug Testing Program Records--NRC.
36. Employee Locator Records Files--NRC.
37. Information Security Files and Associated Records--NRC.
38. Mailing Lists--NRC.
39. Personnel Security Files and Associated Records--NRC.
40. Facility Security Access Control Records--NRC.
41. Tort Claims and Personal Property Claims Records--NRC.
42. Skills Assessment and Employee Profile Records--NRC.
43. Employee Health Center Records--NRC.
44. Employee Fitness Center Records--NRC.
These systems of records are those systems maintained by the NRC
that contain personal information about individuals, and from which
personal information can be retrieved by reference to an individual
identifier.
The notice for each system of records states the name and location
of the record system, the authority for and manner of its operation,
the categories of individuals that it covers, the types of records that
it contains, the sources of information in those records, and the
proposed ``routine uses'' of each system of records. Each notice also
includes the business address of the NRC official who will inform
interested persons of the procedures whereby they may gain access to
and correct records pertaining to themselves.
One of the purposes of the Privacy Act, as stated in section
2(b)(4) of the Act, is to provide certain safeguards for an individual
against an invasion of personal privacy by requiring Federal agencies
to * * * disseminate any record of identifiable personal information in
a manner that assures that such action is for a necessary and lawful
purpose, that information is current and accurate for its intended use,
and that adequate safeguards are provided to prevent misuse of such
information.'' The NRC intends to follow these principles in
transferring information to another agency or individual as a ``routine
use,'' including assurance that the information is relevant for the
purposes for which it is transferred.
Prefatory Statement of General Routine Uses
The following routine uses apply to each system of records notice
set forth below which specifically references this Prefatory Statement.
1. If a system of records maintained by the NRC to carry out its
functions indicates a violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rules, or order issued
pursuant thereto, the relevant records in the system of records may be
referred, as a routine use, to the appropriate agency, whether Federal,
State, local, or foreign, charged with the responsibility of
investigating or prosecuting such violation or charged with enforcing
or implementing the statute, or rule, regulation, or order issued
pursuant thereto.
2. A record from this system of records may be disclosed, as a
routine use, to a Federal, State, local, or foreign agency, if
necessary, to obtain information relevant to an NRC decision concerning
the hiring or retention of an employee, the issuance of a security
clearance, the letting of a contract, or the issuance of a license,
grant, or other benefit.
3. A record from this system of records may be disclosed, as a
routine use, to a Federal, State, local, or foreign agency in response
to its request, in connection with the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter.
4. A record from this system of records may be disclosed, as a
routine use, in the course of discovery and in presenting evidence to a
court,
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magistrate, administrative tribunal, or grand jury, including
disclosures to opposing counsel in the course of settlement
negotiations.
5. Disclosure may be made, as a routine use, to a Congressional
office from the record of an individual in response to an inquiry from
the Congressional office made at the request of that individual.
6. A record from this system of records may be disclosed, as a
routine use, to NRC-paid experts, consultants, and others under
contract with the NRC, on a ``need-to-know'' basis for a purpose within
the scope of the pertinent NRC contract. This access will be granted to
an NRC contractor by a system manager only after satisfactory
justification has been provided to the system manager.
NRC-1
System Name:
Parking Permit Records-NRC.
System Location:
Office of Administration, Administrative Services Center, NRC, One
White Flint North, 11555 Rockville Pike, Rockville, Maryland.
Categories of Individuals Covered by the System:
Employees and contractors who apply for parking permits for NRC-
controlled parking spaces.
Categories of Records in the System:
These records consist of the applications and the revenue collected
for the headquarters buildings garage. The application includes the
applicant's name, address, telephone number, length of service and
vehicle information.
Authority for Maintenance of the System:
31 U.S.C. 3511, 41 CFR 101-20.104, Parking Facilities; Management
Directive 13.4, ``Transportation Management,'' Part I, ``White Flint
North Parking Procedures''.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used:
a. To record amount paid and revenue collected for parking;
b. To contact permit holder in case of an emergency;
c. To determine priority for issue of permits; and
d. For the routine uses specified in paragraph numbers 1, 4, 5,
and 6 in the Prefatory Statement.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Maintained on paper in file folders and on computer media.
Retrievability:
Accessed by name, tag number and permit number.
Safeguards:
Paper records and backup disks are maintained in locked file
cabinets under visual control of the Administrative Services Center.
Computer files are maintained on a hard drive, access to which is
password protected. Access to and use of these records are limited to
those persons whose official duties require access.
Retention and Disposal:
Records are retained for up to 3 years after a permit holder ceases
to purchase a permit, then they are destroyed by shredding or in the
regular trash disposal system. The automated records are destroyed when
no longer needed.
System Manager(S) and Address:
Chief, Administrative Services Center, Division of Administrative
Services, Office of Administration, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification procedure.''
Contesting Record Procedures:
Same as ``Notification procedure.''
Record Source Categories:
Applications submitted by NRC employees and contractors.
NRC-2
System Name:
Biographical Information Records--NRC.
System Location:
Office of Public Affairs, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
Categories of Individuals Covered by the System:
Commissioners, members of the Atomic Safety and Licensing Board
Panel, Office of Commission Appellate Adjudication panel members, and
senior NRC staff members.
Categories of Records in the System:
These records contain information relating to education and
training, employment history, and other general biographical data
relating to the Commissioners, members of the Atomic Safety and
Licensing Board Panel, Office of Commission Appellate Adjudication
panel members, and senior NRC staff members. Photographs of
Commissioners are also contained in this system.
Authority for Maintenance of the System:
42 U.S.C. 2241, 5841, 5843(a), 5844(a), 5845(a), and 5849 (1994-
1996).
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used:
a. To provide information to the press;
b. To provide information to other persons and agencies requesting
this information; and
c. For the routine uses specified in paragraph numbers 5 and 6 of
the Prefatory Statement.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Paper records are maintained in file folders.
Retrievability:
Records are accessed by name.
Safeguards:
Maintained in unlocked file cabinets. Access to and use of these
records are limited to those persons whose official duties require such
access.
Retention and Disposal:
Retained until updated or association with NRC is discontinued,
then destroyed through regular trash disposal system.
System Manager(s) and Address:
Director, Office of Public Affairs, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of
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Information Act and Privacy Act (FOIA/PA) Officer, Office of the Chief
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001, and comply with the procedures contained in NRC's Privacy
Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification procedure.''
Contesting Record Procedures:
Same as ``Notification procedure.''
Record Source Categories:
Information in this system of records is provided by each
individual and approved for use by the individual involved.
NRC-3
System Name:
Enforcement Actions Against Individuals--NRC.
System Location:
Primary system--Office of Enforcement, NRC, One White Flint North,
11555 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems may exist, in whole or in
part, at the NRC Regional Offices at the locations listed in Addendum
I, Part 2, and in the Office of the General Counsel, NRC, One White
Flint North, 11555 Rockville Pike, Rockville, Maryland.
Categories of Individuals Covered by the System:
Individuals involved in NRC-licensed activities who have been
subject to NRC Enforcement Actions or who have been the subject of
correspondence indicating that they are being, or have been, considered
for enforcement action.
Categories of Records in the System:
The system includes, but is not limited to, individual enforcement
actions, including Orders, Notices of Violations with and without Civil
Penalties, Orders Imposing Civil Penalties, Letters of Reprimand,
Demands for Information, and letters to individuals who are being
considered for enforcement action or have been considered. Also
included are responses to these actions and letters. In addition, the
files may contain other relevant documents directly related to those
actions and letters that have been issued. Files are arranged
numerically by Individual Action (IA) number, which is assigned as
individual enforcement actions are issued. In instances where only
letters are issued, these letters also receive IA numbers. The system
includes a computerized database from which information is retrieved by
names of the individuals subject to the action and IA numbers.
Authority for Maintenance of the System:
42 U.S.C. 2114, 2167, 2201(i), and 2282 (1994-1996).
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To respond to general information requests from the Congress;
b. To deter future violations, certain information in this system
of records may be routinely disseminated to the public by means such as
publishing in the Federal Register certain enforcement actions issued
to individuals; making the information available at the NRC Web Site
and/or NRC Public Document Room; and listing all individuals currently
subject to an order that affects their participation in licensed
activities in NUREG-0940, Part I, ``Enforcement Actions: Significant
Actions Resolved, Individual Actions'' published semiannually. Copies
of NUREG-0940, Part I, are sent to all power reactor licensees and
major materials licensees, and are made available to other licensees
and the general public on request;
c. When considered appropriate for disciplinary purposes,
information in this system of records, such as enforcement actions and
hearing proceedings, may be disclosed to a bar association, or other
professional organization performing similar functions, including
certification of individuals licensed by NRC or Agreement States to
perform specified licensing activity;
d. Where appropriate to ensure the public health and safety,
information in this system of records, such as enforcement actions and
hearing proceedings, may be disclosed to a Federal or State agency with
licensing jurisdiction;
e. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906; and
f. For the routine uses specified in paragraphs 1, 2, 3, 4, and 5
of the Prefatory Statement of General Routine Uses.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are maintained on paper in file folders, on computer
printouts, and on computer media.
Retrievability:
Records are accessed by individual action file number or by the
name of the individual.
Safeguards:
Records are maintained in lockable file cabinets or computer
databases. Access to and use of these records is limited to those NRC
employees whose official duties require access. Access to automated
records requires use of proper password and user identification codes.
Paper files are under visual control during duty hours.
Retention and Disposal:
Enforcement Action Case Files and related indexes are currently
unscheduled and must be retained until a records disposition schedule
for this material is approved by the National Archives and Records
Administration.
System Manager(s) and Address:
Director, Office of Enforcement, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification Procedure.''
Contesting Record Procedures:
Same as ``Notification Procedure.''
Record Source Categories:
Information in the records is primarily obtained from NRC
inspectors and investigators and other NRC employees, individuals to
whom a record pertains, authorized representatives for these
individuals, and NRC licensees, vendors, other individuals regulated by
the NRC, and persons making allegations to the NRC.
NRC-4
System Name:
Conflict of Interest Files--NRC.
[[Page 56418]]
System Location:
Primary system--Office of the General Counsel, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
Categories of Individuals Covered by The System:
Persons who are employees, special Government employees, former
employees, advisory committee members, and consultants of NRC.
Categories of Records in The System:
These records contain information relating to:
a. General biographical data (i.e., name, birth date, home address,
position title, home and business telephone numbers, citizenship,
educational history, employment history, professional society
memberships, honors, fellowships received, publications, licenses, and
special qualifications);
b. Financial status (i.e., nature of financial interests and in
whose name held, creditors, character of indebtedness, interest in real
property, monthly U.S. Civil Service Annuity, and status as Uniformed
Services Retired Officer);
c. Certifications by employees that they and members of their
families are in compliance with the Commission's stock ownership
regulations;
d. Requests for approval of outside employment by NRC employees and
NRC responses thereto;
e. Advice and determinations (i.e., no conflict or apparent
conflict of interest, questions requiring resolution, steps taken
toward resolution); and
f. Information pertaining to appointment (i.e., proposed period of
NRC service, estimated number of days of NRC employment during period
of service, proposed pay, clearance status, description of services to
be performed and explanation of need for the services, justification
for proposed pay, description of expenses to be reimbursed and dollar
limitation, and description of Government-owned property to be in
possession of appointee).
Authority for Maintenance of The System:
5 CFR 2634-2640, 5801 (2000): 18 U.S.C. 201-209 (1999); Executive
Order 12731 (October 17, 1990); Ethics in Government Act of 1978; as
amended.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used:
a. To provide the Department of Justice, Office of Personnel
Management, Office of Government Ethics, Office of Special Counsel,
and/or Merit Systems Protection Board with information concerning an
employee in instances where this office has reason to believe a Federal
law may have been violated or where this office desires the advice of
the Department, Office, or Board concerning potential violations of
Federal law; and b. For any of the routine uses specified in the
Prefatory Statement.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System: Storage:
Paper records are maintained in file folders. Records are also
maintained on computer media.
Retrievability:
Records are accessed by name.
Safeguards:
Records are maintained in locked file cabinets and in computer
files that can only be accessed by the appropriate personnel.
Retention and DisposaL:
Records are destroyed when 6 years old; except that documents
needed in an ongoing investigation will be retained until no longer
needed in the investigation. Computer files are deleted after the
expiration of the retention period authorized for the disposable hard
copy file or when no longer needed, whichever is later.
System Manager(s) and Address:
Assistant General Counsel for Legal Counsel, Legislation, and
Special Projects, Office of the General Counsel, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification procedure.''
Contesting Record Procedures:
Same as ``Notification procedure.''
Record Source Categories:
Information in this system of records either comes from the
individual to whom it applies, or is derived from information he or she
supplied, or comes from the office to which the individual is to be
assigned, other NRC offices, or other persons such as attorneys.
NRC-5
System Name:
Contracts Records Files--NRC.
System Location:
Primary system--Division of Contracts and Property Management, NRC,
Two White Flint North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
Categories of Individuals Covered by the System:
NRC employees substantially involved with contracting, such as
Project Officers and Procurement Officials. Persons who are employed as
NRC contractors.
Categories of Records in the System:
These records contain personal information (such as technical
qualifications, education, rates of pay, employment history) of
contractors and their employees, and other contracting records. They
also contain evaluations, recommendations, and reports of NRC
procurement officials, assessment of contractor performance, Invoice
Tracking Systems, and related information.
Authority for Maintenance of the System:
44 U.S.C. 3301; 42 U.S.C. 205, et al.; 31 U.S.C. 3511; 48 CFR
Subpart 4.8; 41 CFR Chapter 201, Subchapter B, Parts 1-20; NRC
Management Directive 3.53, Records Management.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used:
a. To provide information to the Federal Procurement Data Center,
Department of Health and Human Services, Defense Contract Audit Agency,
General Accounting Office, and other Federal agencies for audits and
reviews; and
b. For any of the routine uses specified in the Prefatory
Statement.
[[Page 56419]]
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are maintained in file folders and computer media.
Retrievability:
Paper records are accessed by contract number, taxpayer
identification number (TIN) and purchase order number; and are cross-
referenced to the automated system that contains the name of the
contractor, vendor, project officer, procurement official, or contract
manager.
Safeguards:
Maintained in unlocked conserver files. Access to and use of these
records are limited to those persons whose official duties require such
access. Computer files are password protected.
Retention and Disposal:
Records for transactions of more than $25,000 are destroyed 6 years
and 3 months after final payment. Transactions of $25,000 or less are
destroyed 3 years after final payment. Records are destroyed through
regular trash disposal system, except for confidential business
(proprietary) information which is destroyed by shredding. Electronic
records in the Contracts System are retained until no longer needed.
System Manager(s) and Address:
Director, Division of Contracts and Property Management, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal confidential business (proprietary) information.
Contesting Record Procedures:
Same as ``Notification procedure.''
Record Source Categories:
Information in this system of records comes from the contractor or
potential contractor or NRC employee.
Systems Exempted from Certain Provisions of the Act:
Pursuant to 5 U.S.C. 552a(k)(1) and (5), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is
contained in 10 CFR 9.95 of the NRC regulations.
NRC-6
System Name:
Discrimination Cases--NRC.
System Location:
Primary system--Office of Enforcement, NRC, One White Flint North,
11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems may exist, in whole or in part,
in the Office of the General Counsel, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland, and in enforcement coordinators'
offices at NRC Regional Offices at the addresses listed on Addendum I,
Part 2. The duplicate systems in the Regional Offices would ordinarily
be limited to the cases filed in each Region.
Categories of Individuals Covered by the System:
Individuals who have filed complaints with the Department of Labor
(DOL) concerning alleged acts of discrimination in violation of section
211 of the Energy Reorganization Act.
Categories of Records in the System:
The system consists of files arranged alphabetically by name to
track complaints filed by individuals with DOL under section 211 of the
Energy Reorganization Act. These files include documents related to,
and provided by, the DOL including copies of complaints, correspondence
between the parties, and decisions by the Regional Administrators of
DOL's Occupational, Safety, and Health Administration, Administrative
Law Judges, and the Administrative Review Board.
Authority for Maintenance of the System:
42 U.S.C. 2201, 2282; 42 U.S.C. 5851 (1994-1996); 10 CFR 30.7,
40.7, 50.7, 60.9, 61.9, 70.7, and 72.10 (2000).
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used for any of the routine
uses specified in the Prefatory Statement.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Information contained in this system is stored in hard copy and on
computer media.
Retrievability:
Information is retrieved by the name of the individual who has
filed a complaint with DOL.
Safeguards:
The files are maintained in an area for which access is controlled
by keycard and limited to those with a need for access to the work
area, and in a building to which access is controlled by a security
guard force. These files are under visual control during duty hours.
After duty hours, access to the building is controlled by a security
guard force and access to each floor is controlled by keycard.
Retention and Disposal:
Discrimination Case Files are currently unscheduled and must be
retained until a records disposition schedule for this material is
approved by the National Archives and Records Administration.
System Manager(s) and Address:
Director, Office of Enforcement, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification Procedure.'' Information received from the
Department of Labor is treated by DOL as public information and subject
to disclosure under applicable laws.
Contesting Record Procedures:
Same as ``Notification Procedure.''
Record Source Categories:
Individuals to whom the record pertains, attorneys for these
individuals, union representatives serving as advisors to these
individuals, NRC licensees, NRC, and DOL.
[[Page 56420]]
NRC-7
System Name:
Telephone Call Detail Records--NRC.
System Location:
Office of the Chief Information Officer, NRC, Two White Flint
North, 11545 Rockville Pike, Rockville, MD.
Categories of Individuals Covered by the System:
Individuals utilizing NRC telephones, including current and former
NRC employees and contractors who make local or long-distance telephone
calls and individuals who received telephone calls placed from NRC
telephones.
Categories of Records in the System:
Records relating to use of the agency telephones to place local or
long-distance calls, records indicating assignment of telephone numbers
to employees, and records relating to the location of telephones.
Authority for Maintenance of the System:
44 U.S.C. 3101 et seq.; 41 CFR 101-35.1, Use of Government
Telephones; 41 CFR 101, Subchapter B, Management and Use of Information
and Records; NRC Management Directive 3.53, Records Management.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information ln these records may be used:
a. By individual employees of the agency to determine their
individual responsibility for telephone calls; and
b. For the routine uses specified in paragraphs 1, 3, 5, and 6 of
the Prefatory Statement.
Disclosures to Consumer Reporting Agencies:
Disclosures under 5 U.S.C. 552a(b)(12) may be made from this system
to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)(1996)).
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Maintained in paper files and on computer media.
Retrievability:
Accessed by name, office, or telephone number.
Safeguards:
Maintained in locking file cabinets or locked rooms. Computer files
are password protected. Access to and use of these records are limited
to those persons whose official duties require such access.
Retention and Disposal:
Records pertaining to employee phone use must be retained until
scheduled under General Records Schedule 12-4, ``Telephone Use
Records.'' Records pertaining to the location of telephone equipment,
equipment requests, and phone service are destroyed when 3 years old.
Records contained in the Telephone Directory System are destroyed when
no longer needed.
System Manager(s) and Address:
Director, Information Technology Infrastructure Division, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification procedure.''
Contesting Record Procedures:
Same as ``Notification procedure.''
Record Source Categories:
Telephone assignment calls, call detail listings, NRC Form 15
``Employee Locator Form,'' results of administrative inquiries relating
to assignment of responsibility for placement of specific telephone
calls, and certification of telephone bills.
NRC-8
System Name:
Employee Appeals, Grievances, and Complaints Records--NRC.
System Location:
Primary system--Office of Human Resources, NRC, Two White Flint
North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
Categories of Individuals Covered by the System:
Applicants for NRC employment, current and former NRC employees,
and annuitants who have filed written complaints brought to the Office
of Human Resource's attention or initiated grievances or appeal
proceedings as a result of a determination made by the NRC, Office of
Personnel Management, and/or Merit Systems Protection Board, or a Board
or other entity established to adjudicate such grievances and appeals.
Categories of Records in the System:
Includes all documents related to disciplinary actions, adverse
actions, appeals, complaints, grievances, arbitrations, and negative
determinations regarding within-grade salary increases. It contains
information relating to determinations affecting individuals made by
the NRC, Office of Personnel Management, Merit Systems Protection
Board, arbitrators or courts of law. The records consist of the initial
appeal or complaint, letters or notices to the individual, records of
hearings when conducted, materials placed into the record to support
the decision or determination, affidavits or statements, testimony of
witnesses, investigative reports, instructions to an NRC office or
division concerning action to be taken to comply with decisions, and
related correspondence, opinions, and recommendations.
Authority for Maintenance of the System:
5 U.S.C. 3591 et seq., 4303 et seq., 7501 et seq. (1994); 42 U.S.C.
2201(d) (1996).
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used:
a. To furnish information to the Office of Personnel Management
and/or Merit Systems Protection Board under applicable requirements
related to grievances and appeals;
b. To provide appropriate data to union representatives and third
parties (that may include the Federal Services Impasses Panel and
Federal Labor Relations Authority) in connection with grievances,
arbitration actions, and appeals; and
c. For any of the routine uses specified in the Prefatory
Statement.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
These records are maintained in file folders, binders, index cards,
floppy
[[Page 56421]]
disks, and a password-protected automated system.
Retrievability:
These records are indexed annually by the names of the individuals
on whom they are maintained.
Safeguards:
Maintained in locked file cabinets and in a password-protected
automated system available only to Labor Relations personnel. Access to
and use of these records are limited to those persons whose official
duties require such access.
Retention and Disposal:
Records related to grievances, appeals, and adverse actions are
destroyed seven years after the cases are closed, index cards are
destroyed or deleted with the related records or sooner, if no longer
needed, and computer files are destroyed after the period authorized
for the related hard copy files or when no longer needed, whichever is
later.
System Manager(s) and Address:
Chief, Organization and Labor Relations, Office of Human Resources,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal a confidential source.
Contesting Record Procedures:
Same as ``Notification procedure.''
Record Source Categories:
Individuals to whom the record pertains, NRC, Office of Personnel
Management and/or Merit Systems Protection Board officials; affidavits
or statements from employees, union representatives, or other persons;
testimony of witnesses; official documents relating to the appeal,
grievance, or complaint; Official Personnel Folder; and other Federal
agencies.
NRC-9
System Name:
Equal Employment Opportunity Discrimination Complaint Files--NRC.
System Location:
Primary system--Office of Small Business and Civil Rights, NRC, Two
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate system--Office of the General Counsel, NRC, One White
Flint North, 11555 Rockville Pike, Rockville, Maryland.
Categories of Individuals Covered by the System:
Applicants for NRC employment and current and former NRC employees
who have initiated EEO counseling and/or filed a complaint of
discrimination with the Office of Small Business and Civil Rights.
Categories of Records in the System:
This system of records contains copies of written reports by
counselors; the investigative file; administrative files including
documentation of withdrawn and/or dismissed complaints; complainant's
name, title, and grade; kind of discrimination alleged; description of
action, decision, condition giving rise to the complaint and settlement
agreements; description of remedial action; description of disciplinary
action, if any; request for a hearing; procedural information regarding
Alternative Dispute Resolution (ADR); record of hearing examiner's
findings, analysis, and recommended decision; record of appeals
examiner's finding, analysis, and recommended decision; final agency
decision and notice of intent to file in Federal District Court, if
any, and Federal court decisions.
Authority for Maintenance of the System:
29 U.S.C. 206(d), as amended (1996); 29 U.S.C. 633a, as amended
(1995); 29 U.S.C. 794(a) (1978); 42 U.S.C. 2000e-16, as amended (1998);
42 U.S.C. 5891 (1974); Executive Orders 11246, September 24, 1965;
11375, August 8, 1967; and 12086, October 5, 1978; 29 CFR part 1614
(1999); 10 CFR part 4 (2000).
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used:
a. To furnish information related to discrimination complaints to
the Equal Employment Opportunity Commission and the Office of Personnel
Management and/or Merit Systems Protection Board under applicable
requirements; and
b. For any of the routine uses specified in the Prefatory
Statement.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Maintained in file folders, binders, and on computer media.
Retrievability:
Accessed by name and docket number.
Safeguards:
Paper records are maintained in locked file cabinets. Computer
records are password protected. Access to and use of these records are
limited to those persons whose official duties require such access.
Retention and Disposal:
Official Discrimination Complaint Case Files are destroyed four
years after the resolution of the case. Computer files are destroyed
after the period authorized for the related hard copy files or when no
longer needed, whichever is later.
System Manager(s) and Address:
Director, Office of Small Business and Civil Rights, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal a confidential source.
Contesting Record Procedures:
Same as ``Notification procedure.''
Record Source Categories:
Individual to whom the record pertains, counselors, mediators, NRC,
the Equal Employment Opportunity Commission, the Office of Personnel
Management and/or Merit Systems Protection Board officials, affidavits
or statements from employees, testimony of witnesses, and official
documents relating to the complaints.
[[Page 56422]]
Systems Exempted from Certain Provisions of the Act:
Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted
portions of this system of records from 5 U.S.C. 552(c)(3), (d),
(e)(4)(G), (H), and (I), and (f). The exemption rule is contained in 10
CFR 9.95 of the NRC regulations.
NRC-10
System Name:
Freedom of Information Act (FOIA) and Privacy Act (PA) Requests
Records--NRC.
System Location:
Primary system--Freedom of Information/Privacy Act Section,
Information Management Division, Office of the Chief Information
Officer, NRC, Two White Flint North, 11545 Rockville Pike, Rockville,
Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
Categories of Individuals Covered by the System:
Persons who have made FOIA or PA requests for NRC records.
Categories of Records in the System:
This system contains copies of the written requests from
individuals or organizations made under the FOIA or PA, the NRC
response letters, and related documents.
Authority for Maintenance of the System:
5 U.S.C. 552 and 552a (2000); 42 U.S.C. 2201 (1996).
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Information in these records may be used:
a. If an appeal or court suit is filed with respect to any records
denied;
b. For preparation of reports required by 5 U.S.C. 552 and 5 U.S.C.
552a; and
c. For any of the routine uses specified in the Prefatory
Statement. Some of the FOIA records are placed in the NRC Public
Document Room and/or made available to the public on the NRC Web site,
http://www.nrc.gov.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are maintained in file folders, on microfiche, and in
electronic computer readable form.
Retrievability:
Accessed by unique assigned number for each request and by
requester's name.
Safeguards:
Records are maintained in locked file cabinets that are kept in
locked rooms. Access to and use of these records are limited to those
persons whose official duties require such access.
Retention and Disposal:
Records are retained in hard copy or electronic record format for 2
years from date of reply if the request is granted, 6 years if denied,
and 6 years from date of final determination, if appealed. The FOIA
official files are on paper and in electronic form. FOIA/PA records are
disposed of by placement in receptacles designated for classified and
sensitive unclassified waste.
System Manager(s) and Address:
Chief, Information Services Branch, Information Management
Division, Office of the Chief Information Officer, U.S. Nuclear
Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Requests are made by individuals or other requesters. The response
to the request is based upon information contained in NRC records.
NRC-11
SYSTEM NAME:
General Personnel Records (Official Personnel Folder and Related
Records)--NRC.
SYSTEM LOCATION:
Primary system--For Headquarters and all Senior Executive Service
(SES) personnel, Office of Human Resources, NRC, One and Two White
Flint North, 11555 and 11545 Rockville Pike, Rockville, Maryland. For
Regional personnel, at Regional Offices I-IV listed in Addendum I, Part
2.
Duplicate systems--Duplicate systems exist, in whole or in part at
the locations listed in Addendum I, Parts 1 and 2 , and at the National
Institutes of Health Computer Facility, Bethesda, Maryland. The
duplicate systems maintained in a particular office, division, or
branch may contain information of specific applicability to employees
in that organization in addition to that information contained in the
primary system.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current NRC employees and those formerly employed by the NRC (and
terminated through death, resignation, retirement, or separation).
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain Personal Qualifications Statement (SF-171)
and related documents such as information about an individual's birth
date, social security number, veteran preference status, tenure,
physical handicaps, past and present salaries, grades, position titles,
training, test performances, minority group designator, life insurance,
health benefits, beneficiaries, academic letters of recommendation,
probationary period appraisals, and awards. This system also contains
notification of personnel action (SF-50) and documents supporting the
action taken, letters of commendation and reprimand, employee
suggestion and evaluation of suggestion forms, documentation of charges
and decisions on charges, medical records related to initial
appointment, notices of reductions-in-force, and locator files. Some
duplicate records may contain office-specific applications, personnel
qualification statements (SF-171), resumes, conflict of interest
correspondence, and other related personnel records in addition to
those contained in the primary system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7901 (1996); 42 U.S.C. 290dd-2; 42 U.S.C. 290ee-1 (2000);
42 U.S.C. 2201(d) (1996); Executive Order 9397, November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. By the Office of Personnel Management and/or Merit Systems
Protection Board for making a decision when an NRC employee or former
NRC employee questions the validity of a specific document in an
individual's record;
b. To provide information to a prospective employer of a Government
employee. Upon transfer of the employee to another Federal agency, the
[[Page 56423]]
information is transferred to such agency;
c. To update monthly the Office of Personnel Management systems
concerning the Central Personnel Data File (CPDF), the Executive
Inventory File, and security investigations index hires, and to update
adverse actions and terminations records of the Merit Systems
Protection Board;
d. To provide statistical reports to Congress, agencies, and the
public on characteristics of the Federal work force;
e. To provide information to the Office of Personnel Management
and/or Merit Systems Protection Board for review and audit purposes;
f. To provide members of the public with the names, position
titles, grades, salaries, appointments (temporary or permanent), and
duty stations of employees;
g. For medical records, to provide information to the Public Health
Service in connection with Health Maintenance Examinations and to other
Federal agencies responsible for Federal benefit programs administered
by the Department of Labor (Office of Workmen's Compensation Programs)
and the Office of Personnel Management; and
h. For any of the routine uses specified in the Prefatory
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders, magnetic tape, and computer
media.
RETRIEVABILITY:
Records are indexed by any combination of name, birth date, social
security number, or identification number.
SAFEGUARDS:
Official Personnel Folders are maintained in locking cabinets and
related documents may be in unlocked file cabinets or an
electromechanical file organizer. Access to and use of these records
are limited to those persons whose official duties require such access.
Computer files are password protected.
RETENTION AND DISPOSAL:
The Official Personnel Folder is sent to the next Federal employing
office if the employee transfers, or to the National Personnel Records
Center within 30 days of the date of the employee's separation from the
Federal service. Correspondence and forms maintained on the left side
of the Official Personnel Folder, such as letters of reprimand,
indebtedness, and vouchers, are temporary records and are maintained
for the periods of time specified in The Guide to Personnel
Recordkeeping. Computer records are retained until no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
For Headquarters and all NRC SES employees--Chief, Human Resources
Services and Operations Programs, Office of Human Resources, U.S.
Nuclear Regulatory Commission, Washington, DC 20555-0001.
For Region I-IV non-SES employees--The appropriate Regional
Personnel Officer at the locations listed in Addendum I, Part 2.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records comes from the individual to
whom it applies; is derived from information supplied by that
individual; or is provided by agency officials, other Federal agencies,
universities, other academic institutions, or persons, including
references, private and Federal physicians, and medical institutions.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(5) and (6), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(l), (e)(4)(G), (H), and (1), and (f). The exemption rule is
contained in 10 CFR 9.95 of the NRC regulations.
NRC-12 (Revoked.)
NRC-13
SYSTEM NAME:
Incentive Awards Files--NRC.
SYSTEM LOCATION:
Primary system--Office of Human Resources, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees who merit special recognition for
achievements either within or outside the employee's job
responsibilities and for length of service to the Government. Awards
include both NRC awards and awards of other agencies and organizations
for which NRC employees are eligible.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains employee's name, title, office,
grade, and salary; justification to support recommendation and
authorization for cash award; monetary amount of cash award; actions by
approving officials; record of individuals receiving awards;
suggestions and evaluations of suggestions; citation to be used; and
related documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 4501-4513, 5336 (1994-2000).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. By the Office of Personnel Management to process and approve
nominations or awards;
b. By the Office of the Attorney General and the President of the
United States in reviewing recommended awards;
c. To make reports to the Office of Personnel Management and/or
Merit Systems Protection Board;
d. By other Government agencies to recommend whether suggestions
should be adopted in instances where the suggestion made by an NRC
employee affects the functions or responsibilities of the agencies; and
e. For any of the routine uses specified in the Prefatory
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper in file folders and computer media.
RETRIEVABILITY:
Information is accessed by name, type of award, office, and year of
award.
SAFEGUARDS:
Maintained in locking file cabinets and in a password-protected
computer
[[Page 56424]]
system. Access to and use of these records are limited to those persons
whose official duties require such access.
RETENTION AND DISPOSAL:
a. Records relating to meritorious and distinguished service awards
made at the Commission level, excluding those in the Official Personnel
Folder, are permanent;
b. Case files pertaining to NRC-sponsored awards, excluding those
for departmental-level awards, are destroyed 2 years after approval or
disapproval;
c. Correspondence pertaining to awards from other Federal agencies
or non-Federal organizations are destroyed when 2 years old;
d. Length of service files are destroyed when 1 year old;
e. Letters of commendation and appreciation, excluding copies filed
in the Official Personnel Folder, are destroyed when 2 years old;
f. Lists and indexes to agency award nominations are destroyed when
superseded or obsolete; and
g. Computer files are continually updated and information deleted
when no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Resources Services and Operations, Office of Human
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC employees, other agencies and organizations, and Official
Personnel Folders.
NRC-14
SYSTEM NAME:
Employee Assistance Program Files--NRC.
SYSTEM LOCATION:
Office of Human Resources, NRC, Two White Flint North, 11545
Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees or family members who have been counseled by or
referred to the Employee Assistance Program (EAP) for problems relating
to alcoholism, drug abuse, job stress, chronic illness, family or
relationship concerns, and emotional and other similar issues.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records of NRC employees or their families who
have participated in the Employee Assistance Program and the results of
any counseling or referrals which may have taken place. The records
contain information as to the nature of each individual's problem,
subsequent treatment, and progress.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 290dd-1 and 290dd-2 (2000).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. For statistical reporting purposes; and
b. Any disclosure of information pertaining to an individual will
be made in compliance with the Confidentiality of Alcohol and Drug
Abuse Patient Records regulation, 42 CFR part 2, as authorized by 21
U.S.C. 1175 and 42 U.S.C. 4582, as amended.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper in file folders and on computer media.
RETRIEVABILITY:
Information accessed by the EAP identification number and name of
the individual.
SAFEGUARDS:
Files are maintained in a safe under the immediate control of the
Employee Assistance Program Manager.
RETENTION AND DISPOSAL:
Employee counseling files are destroyed 3 years after termination
of counseling. Information contained in the related statistical
database is destroyed when no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Manager, Employee Assistance Program, Office of Human Resources,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information compiled by the Manager, Employee Assistance Program,
during the course of counseling with an NRC employee or members of the
employee's family.
NRC-15
SYSTEM NAME:
NRC Employees on Standards Developing Bodies Files--NRC.
SYSTEM LOCATION:
Office of Nuclear Regulatory Research, NRC, Two White Flint North,
11545 Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who participate on standards developing bodies.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records include name of each NRC employee on a standards developing
body, name of standards developing body, name of employee's NRC office,
and specified term of employee on standards body.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2201(b) (1996).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. To provide information to persons or agencies requesting this
information;
b. To satisfy the provision in OMB Circular A-119 for an agency-
wide directory of employee participation on standards developing
bodies; and
[[Page 56425]]
c. For the routine use specified in paragraph number 5 of the
Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on computer disks for desktop computer and
as computer printouts.
RETRIEVABILITY:
Records are indexed by the employee's name, employee's office and
standards body.
SAFEGUARDS:
Computer disks and computer printouts are maintained in an unlocked
file cabinet.
RETENTION AND DISPOSAL:
Individual records are incorporated into system as received.
Information is retained until the employee is no longer a member of the
standards body or is no longer an NRC employee. Computer records are
destroyed by computer deletion and paper copies are destroyed through
regular trash disposal system.
SYSTEM MANAGER(S) AND ADDRESS:
NRC Standards Executive, Office of Nuclear Regulatory Research,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records comes from the Director,
Office of Nuclear Regulatory Research (RES), the employee to whom it
applies, or from his or her supervisor.
NRC-16
SYSTEM NAME:
Facility Operator Licensees Record Files (10 CFR Part 55)--NRC.
SYSTEM LOCATION:
Primary system--For power reactors, at the appropriate Regional
Office at the address listed in Addendum I, Part 2; for nonpower
reactor facilities at the Operator Licensing and Human Performance
Section, Operator Licensing, Human Performance and Plant Support
Branch, Division of Inspection Program Management, Office of Nuclear
Reactor Regulation, NRC, One White Flint North, 11555 Rockville Pike,
Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, in
the Operator Licensing and Human Performance Section, Operator
Licensing, Human Performance and Plant Support Branch, Division of
Inspection Program Management, Office of Nuclear Reactor Regulation,
NRC, 11555 Rockville Pike, Rockville, Maryland and at the National
Institutes of Health Computer Facility in Bethesda, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals licensed under 10 CFR part 55, new applicants whose
applications are being processed, and individuals whose licenses have
expired.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information pertaining to 10 CFR part 55
applicants for a license, licensed operators, and individuals who
previously held licenses. This includes applications for a license,
license and denial letters, and related correspondence; correspondence
relating to actions taken against a licensee; 10 CFR 50.74
notifications; certification of medical examination and related medical
information; fitness for duty information; examination results and
other docket information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2137 and 2201(i) (1996).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. To determine if the individual meets the requirements of 10 CFR
part 55 to take an examination or to be issued an operator's license;
b. To provide researchers with information for reports and
statistical evaluations related to selection, training, and examination
of facility operators;
c. To provide for examination and testing material and obtain
results from contractors;
d. To provide facility management with sufficient information to
enroll the individuals in the licensed operator requalification
program; and
e. For any of the routine uses specified in paragraph numbers 1, 2,
4, 5, and 6 of the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper logs, paper in file folders, and computer
media.
RETRIEVABILITY:
Records are accessed by name and docket number.
SAFEGUARDS:
Maintained in locked file cabinets or an area that is locked.
Computer access requires password. Access to and use of these records
are limited to those persons whose official duties require such access.
RETENTION AND DISPOSAL:
a. Reactor Operator Licensees Records: When case files have been
inactive (i.e., after latest license expiration/termination/revocation,
application denial or withdrawal, or issuance of denial letter),
retired after 3 years to the Federal Records Center; and destroyed
after 10 years.
b. Operator Licensing Tracking System: Retained as long as system
is operational. Destroyed 2 years after system terminates.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Operator Licensing and Human Performance Section, Operator
Licensing, Human Performance and Plant Support Branch, Division of
Inspection Program Management, Office of Nuclear Reactor Regulation,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
[[Page 56426]]
RECORD SOURCE CATEGORIES:
Information in this system comes from the individual applying for a
license, the Part 50 licensee, a licensed physician, members of the
Operator Licensing and Human Performance Section, Operator Licensing,
Human Performance and Plant Support Branch or Regional Operator
licensing branches, and other NRC and contractor personnel.
NRC-17
SYSTEM NAME:
Occupational Injuries and Illness Records--NRC.
SYSTEM LOCATION:
Primary system--For Headquarters personnel, Office of Human
Resources, NRC, Two White Flint North, 11545 Rockville Pike, Rockville,
Maryland.
For Regional personnel, at each of the Regional Offices listed in
Addendum I, Part 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who report an occupational injury or illness.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information regarding the location and
descriptions of the injury or illness, treatment, and disposition as
well as copies of Workman's Compensation claim forms.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7902 (1996); 29 U.S.C. 657(c) (1994); Executive Orders
12196, February 26, 1980; 12223, June 30, 1980; 12608, September 9,
1987.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. By the Agency Safety and Health Officer and/or the Chief, Human
Resources Services and Operations, Office of Human Resources, to
prepare periodic statistical reports on employees' health and injury
status for transmission to and review by the Department of Labor;
b. For transmittal to the Secretary of Labor or an authorized
representative under duly promulgated regulations;
c. For transmittal to the Office of Personnel Management and/or
Merit Systems Protection Board as required to support individual
claims; and
d. For any of the routine uses specified in the Prefatory
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper in file folders and on computer media.
RETRIEVABILITY:
Indexed by assigned employee case number or name under report
category.
SAFEGUARDS:
Maintained in locked file cabinet under visual control of section
employees. Access to and use of these records are limited to those
persons whose official duties require such access.
RETENTION AND DISPOSAL:
Employee case files are destroyed when 5 years old. Computer files
are deleted after the expiration of the retention period authorized for
the disposable hard copy file or when no longer needed, whichever is
later.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Human Resources, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC Public Health Unit; NRC Headquarters and Regional Office feeder
reports; and forms with original information largely supplied by
employees concerned, supervisors, witnesses, medical personnel, etc.
NRC-18
SYSTEM NAME:
Office of the Inspector General (OIG) Investigative Records--NRC.
SYSTEM LOCATION:
Office of the Inspector General, NRC, Two White Flint North, 11545
Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals and entities referred to in complaints or actual
investigative cases, reports, accompanying documents, and
correspondence prepared by, compiled by, or referred to the OIG.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system comprises four parts: (1) An automated Text Management
System containing reports of investigations and inspections closed
since 1989 and brief descriptions of investigative cases open and
pending in the OIG since 1989 that have not yet resulted, but will
result, in investigative or inspection reports; (2) paper files of all
OIG and predecessor Office of Inspector and Auditor (OIA) reports,
correspondence, cases, matters, memoranda, materials, legal papers,
evidence, exhibits, data, and work papers pertaining to all closed and
pending investigations and inspections; (3) paper index card files of
OIG and OIA cases closed from 1970 through 1989; and (4) an automated
Allegations Tracking System that includes allegations referred to the
OIG after 1985, whether or not the allegation progressed to an
investigation or inspection, and dates that the investigation or
inspection, if any, was opened and closed.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, as amended, 5 U.S.C. App. 3 (2000);
42 U.S.C. 2035(c), 2201(c), and 5841(f) (1996).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, OIG may disclose information contained in a record in
this system of records without the consent of the subject individual if
the disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To any Federal, State, local, tribal, or foreign agency, or
other public authority responsible for enforcing, investigating, or
prosecuting violations of administrative, civil, or criminal law or
regulation if that information is relevant to any enforcement,
regulatory, investigative, or prosecutive responsibility of the
receiving entity when records from this system of records, either by
themselves or in combination with any other information, indicate a
violation or potential violation of law, whether administrative, civil,
criminal, or regulatory in nature.
[[Page 56427]]
b. To public or private sources to the extent necessary to obtain
information from those sources relevant to an OIG investigation, audit,
inspection, or other inquiry.
c. To a Federal, State, local, tribal, or foreign agency, or a
public authority or professional organization if necessary to obtain
information relevant to a decision by NRC or the requesting
organization concerning the retention of an employee, the retention of
a security clearance, the letting of a contract, or the issuance or
retention of a license, grant, or other benefit, or other personnel
action related to the record subject.
d. To a court, adjudicative body before which NRC is authorized to
appear, Federal agency, individual or entity designated by NRC or
otherwise empowered to resolve disputes, counsel or other
representative, or witness or potential witness when it is relevant and
necessary to the litigation if any of the parties listed below is
involved in the litigation or has an interest in the litigation:
1. NRC, or any component of NRC;
2. Any employee of NRC where the NRC or the Department of Justice
has agreed to represent the employee; or
3. The United States, where NRC determines that the litigation is
likely to affect the NRC or any of its components.
e. To a private firm or other entity that OIG or NRC contemplates
it will contract or has contracted for the purpose of performing any
functions or analyses that facilitate or are relevant to an
investigation, audit, inspection, inquiry, or other activity related to
this system of records. The contractor, private firm, or entity needing
access to the records to perform the activity shall maintain Privacy
Act safeguards with respect to information. A contractor, private firm,
or entity operating a system of records under 5 U.S.C. 552a(m) shall
comply with the Privacy Act.
f. To another agency to the extent necessary for obtaining its
advice on any matter relevant to an OIG investigation, audit,
inspection, or other inquiry related to the responsibilities of the
OIG.
g. To a member of Congress or to a congressional staff member in
response to his or her inquiry made at the written request of the
subject individual.
h. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
Disclosure of information to a consumer reporting agency is not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
Information contained in this system is stored manually on index
cards, in files, and in various ADP storage media.
RETRIEVABILITY:
Information is retrieved from the Text Management System
alphabetically by the name of an individual, by case number, or by
subject matter. Information in the paper files backing up the Text
Management System and older cases closed by 1989 is retrieved by
subject matter and/or case number, not by individual identifier.
Information is retrieved from index card files for cases closed before
1989 by the name or numerical identifier of the individual or entity
under investigation or by subject matter. Information in the
Allegations Tracking System is retrieved by allegation number, case
number, or name.
SAFEGUARDS:
The automated Text Management System is accessible only on one
terminal in the OIG, is password protected, and is accessible only to
OIG investigative personnel. Paper files backing up the Text Management
System and older case reports and work papers are maintained in
approved security containers and locked filing cabinets in a locked
room; associated indices, records, diskettes, tapes, etc., are stored
in locked metal filing cabinets, safes, storage rooms, or similar
secure facilities. Index card files for older cases (1970-1989) are
under visual control during working hours and are available only to
authorized investigative personnel who have a need to know and whose
duties require access to the information. The Allegations Tracking
System is double-password-protected and is available to only two OIG
investigative employees on only one terminal.
RETENTION AND DISPOSAL:
a. Investigative Case Files:
1. Files containing information or allegations that are of an
investigative nature but do not relate to a specific investigation--
Destroy when 5 years old.
2. All other investigative files, except those that are unusually
significant--Place in inactive file when case is closed. Cut off
inactive file at end of fiscal year. Destroy 10 years after cutoff.
3. Significant cases (those that result in national media
attention, congressional investigation, or substantive changes in
agency policy or procedures). PERMANENT. Cut off closed cases annually.
Transfer to National Archives of the United States 20 years after cut
off.
b. Index/Indices. Destroy or delete with the related records or
sooner if no longer needed.
c. Text Management System. Delete after 10 years or when no longer
needed, whichever is later.
d. Allegation Tracking System. Destroy when no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Inspector General, U.S. Nuclear Regulatory Commission, Washington,
DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.'' Information classified under
Executive Order 12356 will not be disclosed. Information received in
confidence will be maintained under the Inspector General Act, 5 U.S.C.
App. 3, and the Commission's Policy Statement on Confidentiality,
Management Directive 8.8, ``Management of Allegations.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The information in this system of records is obtained from sources
including, but not limited to, the individual record subject; NRC
officials and employees; employees of Federal, State, local, and
foreign agencies; and other persons.
[[Page 56428]]
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Under 5 U.S.C. 552a(j)(2), the Commission has exempted this system
of records from subsections (c)(3) and (4), (d)(1)-(4), (e)(1)-(3),
(5), and (8), and (g) of the Act. This exemption applies to information
in the system that relates to criminal law enforcement and meets the
criteria of the (j)(2) exemption. Under 5 U.S.C. 552a(k)(1), (k)(2),
(k)(5), and (k)(6), the Commission has exempted portions of this system
of records from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and
(I), and (f). The exemption rule is contained in 10 CFR 9.95 of the NRC
regulations.
NRC-19
SYSTEM NAME:
Official Personnel Training Records Files--NRC.
SYSTEM LOCATION:
Primary system--Office of Human Resources, NRC, Two White Flint
North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have applied for or were selected for either NRC or
other Government/non-Government training courses or programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to the individual's
educational background and training courses, including applications for
training, training requests, authorizations for training, evaluations,
and other related personnel information (including, but not limited to,
name, address, telephone number (home and office), social security
number, position title, and grade) and correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3396 (1994); 5 U.S.C. 4103 (2000); Executive Order 9397,
November 22, 1943; Executive Order 11348, April 20, 1967, as amended by
Executive Order 12107, December 28, 1978.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be:
a. Extracted from the records and made available to the Office of
Personnel Management; other Federal, State, and local Government
agencies; and educational institutions for use in training programs
related to NRC employees; and
b. Disclosed for the routine uses specified in paragraph numbers 5
and 6 of the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Official forms are maintained on paper in file folders;
computerized training data is maintained in the Automated Training
System. The original training request and completion certifications are
filed in the Official Personnel Folder (NRC-11).
RETRIEVABILITY:
Information is accessed by name, or social security number, or
course number.
SAFEGUARDS:
Paper is maintained in locked file cabinets. Access to and use of
these records is limited to those persons whose official duties require
such access. Records are also maintained in a password-protected
computer system.
RETENTION AND DISPOSAL:
Paper forms are retained for 5 years, then destroyed by shredding.
Information in the ADP training file is maintained until no longer
needed for statistical and historical reference.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Resources Development, Office of Human Resources, U.S.
Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is provided by the individual to whom it applies, the
employee's supervisor, and training groups, agencies, or educational
institutions and learning activities.
NRC-20
SYSTEM NAME:
Official Travel Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Accounting and Finance, Office of the
Chief Financial Officer, NRC, Two White Flint North, 11545 Rockville
Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees, prospective NRC employees,
consultants, and invitational travelers for NRC programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain Request and Authorization for Official Travel
forms and Travel Vouchers which include individual's name and social
security number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5701 (2000); 31 U.S.C. 1104, 1108, 3511, 716, 3512, 3701,
3711, 3717, 3718 (1996-2000); Federal Travel Regulations, 41 CFR parts
301-304; Federal Property Management Regulations, 41 CFR part 101-71;
Executive Order 9397, November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. For transmittal to the U.S. Treasury for payment;
b. For transmittal to the Department of State or an embassy for
passports or visas; and
c. For any of the routine uses specified in the Prefatory
Statement.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency are not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
[[Page 56429]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper in file folders, on computer media, and on
magnetic tape.
RETRIEVABILITY:
Records are accessed by name, social security number, authorization
number, and voucher payment schedule number.
SAFEGUARDS:
Maintained in locked file cabinets in same room as users. For ADP
records, an identification number, a password, and assigned access to
specific programs are required in order to retrieve information.
RETENTION AND DISPOSAL:
Paper records are retained for 6 years and 3 months after period
covered by account, then destroyed through regular trash disposal
system. Electronic records are deleted after the expiration of the
retention period authorized for the disposable hard copy file or when
no longer needed, whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Travel Management Branch, Division of Accounting and
Finance, Office of the Chief Financial Officer, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information is provided by the individual, the organizational
component approving the travel, outside transportation agents, and rate
books for cost information.
NRC-21
SYSTEM NAME:
Payroll Accounting Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Accounting and Finance, Office of the
Chief Financial Officer, NRC, Two White Flint North, 11545 Rockville
Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees, special Government Employees, and
consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Pay, leave, and allowance histories, which includes, but is not
limited to, an individual's name and social security number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Pub. L. 104-193, Personal Responsibility and Work Opportunity
Reconciliation Act of 1996; 5 U.S.C. 6334 (1996); 31 U.S.C. 716, 1104,
1108, 1114, 3325, 3511, 3512, 3701, 3711, 3717, 3718 (1996-2000);
Executive Order 9397, November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. For transmittal of data to U.S. Treasury to effect issuance of
paychecks to employees and consultants and distribution of pay
according to employee directions for savings bonds, allotments,
financial institutions, and other authorized purposes including the
withholding and reporting of Thrift Savings Plan deductions to the
Department of Agriculture's National Finance Center;
b. For reporting tax withholding to Internal Revenue Service and
appropriate State and local taxing authorities;
c. For FICA deductions to the Social Security Administration;
d. For dues deductions to labor unions;
e. For withholding for health insurance to the insurance carriers
and the Office of Personnel Management;
f. For charity contribution deductions to agents of charitable
institutions;
g. For annual W-2 statements to taxing authorities and the
individual;
h. For transmittal to the Office of Management and Budget for
review of budget requests;
i. For withholding and reporting of retirement, re-employed
annuitants, and life insurance information to the Office of Personnel
Management;
j. For transmittal of information to State agencies for
unemployment purposes;
k. For transmittal to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and
Human Services Federal Parent Locator System and Federal Tax Offset
System for use in locating individuals and identifying their income
sources to establish paternity, establish and modify orders of support,
and for enforcement action;
l. For transmittal to the Office of Child Support Enforcement for
release to the Social Security Administration for verifying social
security numbers in connection with the operation of the Federal Parent
Locator System by the Office of Child Support Enforcement;
m. For transmittal to the Office of Child Support Enforcement for
release to the Department of Treasury for purpose of administering the
Earned Income Tax Credit Program (Section 32, Internal Revenue Code of
1986) and verifying a claim with respect to employment in a tax return;
n. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906; and
o. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency are not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is maintained in computerized form, on microfiche, and
in paper copy. Computerized form includes information stored in memory,
on disk and magnetic tape, and on computer printouts.
[[Page 56430]]
RETRIEVABILITY:
Information is accessed by name and social security number.
SAFEGUARDS:
Records in the primary system of records are maintained in
buildings where access is controlled by a security guard force. File
folders, microfiche, tapes, and disks, including backup data, are
maintained in secured locked rooms after working hours. All records are
in areas where access is controlled by keycard and is limited to NRC
and contractor personnel and to others who need the information to
perform their official duties. Access to computerized records requires
use of proper passwords and user identification codes.
RETENTION AND DISPOSAL:
a. Individual employee pay record for each employee and consultant
maintained in the electronic PAY/PERS system is updated as required
under General Records Schedule (GRS) 2-1.a.
b. Individual employee pay records containing pay data on each
employee and consultant maintained in the Annual and Quarterly Employee
History Records on microfiche are transferred to the National Personnel
Records Center and destroyed when 56 years old.
c. Copies of non-current payroll data maintained on microfiche are
destroyed 15 years after close of pay year in which generated under GRS
2-2.
d. Employee and Consultant Payroll Records:
1. U.S. savings bond authorizations are destroyed when superseded
or after separation of employee under GRS 2-14.a.
2. Combined Federal Campaign allotment authorizations are destroyed
after Government Accounting Office (GAO) audit or when 3 years old,
whichever is sooner, under GRS 2-15.a.
3. Union dues and savings allotment authorizations are destroyed
after GAO audit or when 3 years old, whichever is sooner, under GRS 2-
15.b.
4. Payroll Change Files consisting of records used to change or
correct an individual's pay transaction are destroyed after GAO audit
or when 3 years old, whichever is sooner, under GRS 2-23.a.
5. Tax Files consisting of State and Federal withholding tax
exemption certificates, such as Internal Revenue Service (IRS) Form W-4
and the equivalent State form are destroyed 4 years after the form is
superseded or obsolete or upon separation of employee under GRS 2-13.a.
6. Agency copy of employee wages and tax statements, such as IRS
Form W-2 and State equivalents, are destroyed when 4 years old under
GRS 2-13.b.
7. Leave record prepared upon transfer or separation of employee
maintained in the Payroll office is destroyed when 3 years old under
GRS 2-9.b.
e. Time and attendance source records maintained by Time and
Attendance clerks and certifying officials are destroyed after GAO
audit or when 6 years old, whichever is sooner, under GRS 2-7.
f. Electronic time and attendance input records maintained in the
PAY/PERS system are destroyed after GAO audit or when 6 years old,
whichever is sooner, under GRS 2-8.
g. Payroll system reports providing fiscal information on agency
payroll consisting of hardcopy and microfiche reports generated by the
PAY/PERS system are destroyed when 3 years old, excluding the long-term
Employee History Reports, under GRS 2-22.c.
h. Payroll system reports serving as error reports, ticklers,
system operation reports are destroyed when related actions are
completed or when no longer needed, not to exceed 2 years, under GRS 2-
22.a.
i. Official notice of levy or garnishment (IRS Form 668A or
equivalent), change slip, work papers, correspondence, release and
other forms, and other records relating to charge against retirement
funds or attachment of salary for payment of back income taxes or other
debts of Federal employees are destroyed 3 years after garnishment is
terminated under GRS 2-18.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Financial Operations Branch, Division of Accounting and
Finance, Office of the Chief Financial Officer, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification Procedure'' and comply with NRC's Privacy
Act regulations regarding verification of identity contained in 10 CFR
part 9.
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedure'' and comply with NRC's Privacy
Act regulations regarding verification of identity contained in 10 CFR
part 9.
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from sources,
including but not limited to the individual to whom it pertains, the
Office of Human Resources and other NRC officials, and other agencies
and entities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
NRC-22
SYSTEM NAME:
Personnel Performance Appraisals--NRC.
SYSTEM LOCATION:
Primary system--Part A: For Headquarters personnel, Office of Human
Resources, NRC, 11545 and 11555 Rockville Pike, Rockville, Maryland.
For Regional personnel, at Regional Offices I-IV listed in Addendum I,
Part 2.
Part B: Office of Human Resources, NRC, 11545 and 11555 Rockville
Pike, Rockville, Maryland.
Duplicate systems: Duplicate systems exist in whole or in part at
the locations listed in Addendum I, except for Part B, which is stored
only at Headquarters.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees other than contractor employees, Commissioners, or
temporary personnel employed for less than 1 year.
Part A: Senior Level System employees, GG-1 through GG-15
employees, hourly wage employees, scientific and technical schedule
employees, and administratively determined rate employees.
Part B: Senior Executive Service and equivalent employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records contains performance appraisals, including
current elements and standards, and other related records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C 4301, et seq.; 5 U.S.C 4311 et seq. (1994-2000); 42 U.S.C.
2201(d), 5841 (1994); and 5 CFR 293.404(a) (2000).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the
[[Page 56431]]
Privacy Act, the NRC may disclose information contained in this system
of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. By agency management and the Office of Human Resources for
personnel functions; and
b. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is maintained in computerized form and in paper copy in
locking file cabinets. Computerized form includes information stored in
memory, on disk and magnetic tape, and on computer printouts. Summary
ratings are stored in a computer system protected by password and user
identification codes.
RETRIEVABILITY:
Records are accessed by name. Some computer records are accessed by
name and social security number.
SAFEGUARDS:
Records are maintained in areas where access is controlled by
keycard and is limited to NRC and contractor personnel and to others
who need the information to perform their official duties. Access to
the two Headquarters buildings in Rockville, Maryland, is controlled by
a security guard force. Paper records are maintained in folders in
locking file cabinets. Access to computerized records requires use of
proper passwords and user identification codes.
RETENTION AND DISPOSAL:
Part A: Records are normally retained for 4 years, then destroyed
by incineration under General Records Schedule (GRS) 1-23.a(4). If an
employee separates, the records are forwarded to the next Government
agency employer or to the National Personnel Records Center under GRS
1-23.a(3)(a).
Part B: Retained for 5 years, or until the fifth annual appraisal
is completed, whichever is later, then destroyed by incineration under
GRS 1-23.b(3). If the employee separates, the records are forwarded to
the next Government agency employer or to the National Personnel
Records Center under GRS 1-23.b(2)(a).
Electronic records: Deleted after the expiration of the retention
period authorized for the disposable hard copy file or when no longer
needed, whichever is later under GRS 20-3.a.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Resources Services and Operations, Office of Human
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001. For Regional personnel, at Regional Offices I-IV listed in
Addendum I, Part 2.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification Procedure'' and comply with NRC's Privacy
Act regulations regarding verification of identity contained in 10 CFR
part 9.
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedure'' and comply with NRC's Privacy
Act regulations regarding verification of identity contained in 10 CFR
part 9.
RECORD SOURCE CATEGORIES:
Part A: Individual to whom record pertains and employee's
supervisors.
Part B: Individual to whom record pertains and employee's
supervisors and any documents and sources used to develop critical
elements and performance standards for that Senior Executive Service
position.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(1) and (5), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is
contained in 10 CFR 9.95 of the NRC regulations.
NRC-23
SYSTEM NAME:
Office of Investigations Indices, Files, and Associated Records--
NRC.
SYSTEM LOCATION:
Primary system--Office of Investigations, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate system--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals and entities referred to in potential or actual cases
and matters of concern to the Office of Investigations and
correspondents on subjects directed or referred to the Office of
Investigations.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system consists of alphabetical and numerical index files
bearing individual names and identifiers, and a numerical index of case
numbers. These indices provide access to associated records that are
arranged by subject matter, title, or identifying number(s) or
letter(s). The system incorporates the records of all Office of
Investigations correspondence, cases, memoranda, materials including,
but not limited to, investigative reports, confidential source
information, correspondence to and from the Office of Investigations,
memoranda, fiscal data, legal papers, evidence, exhibits, technical
data, investigative data, work papers, and management information data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2035(c), 2201(c) (1996), and 5841(f) (1994).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
a. A record in the system of records may be disclosed as a routine
use to a Federal, State, local, or foreign agency or to an individual
or organization if the disclosure is reasonably necessary to elicit
information or to obtain the cooperation of a witness or an informant.
b. A record in the system of records relating to a case or matter
falling within the purview of the Office of Investigations may be
disclosed as routine use to the referring agency, group, organization,
or individual of the status of the case or matter or of any decisions
or determinations that have been made.
c. A record in the system of records relating to an individual held
in custody pending arraignment, trial, or sentence, or after
conviction, may be disclosed as a routine use to a Federal, State,
local, or foreign prison, probation, parole, or pardon authority, to
any agency or individual concerned with the maintenance,
transportation, or release of such an individual.
d. A record in the system of records relating to a case or matter
may be disclosed as a routine use to a foreign country under an
international treaty or convention entered into and ratified by the
United States.
[[Page 56432]]
e. A record in the system of records may be disclosed as a routine
use to a Federal, State, local, or foreign law enforcement agency to
assist in the general crime prevention and detection efforts of the
recipient agency or to provide investigative leads to the agency.
f. A record in the system of records may be disclosed for any of
the routine uses specified in the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information contained in this system is manually stored on index
cards, in files, and in various ADP storage media.
RETRIEVABILITY:
Information is retrieved from indices by the name or identifier of
the individual or entity, and from the files by number(s) and/or
letter(s) assigned and appearing in the indices.
SAFEGUARDS:
The index is maintained in approved security containers and locking
filing cabinets; and the indices, associated records, disks, tapes,
etc., are located in locking metal filing cabinets, safes, storage
rooms, or similar secure facilities. All records are under visual
control during duty hours and are available only to authorized
personnel who have a need to know and whose duties require access to
the information.
RETENTION AND DISPOSAL:
a. Investigation Case Files:
1. Significant headquarters official case files (received media
attention, were of significant interest to Congress, involved extensive
litigation, etc.) are retained by the Government permanently. Hold in
office for 2 years after closing, then retire to the Office of the
Chief Information Officer. Transfer closed case files in 10-year blocks
to the National Archives.
2. Other headquarters official case files--Hold in office 2 years
after closing, then retire to the Office of the Chief Information
Officer. Destroy 10 years after cases are closed.
3. Regional office or investigator working files--Retained in
regional files for 6 months. At the end 6 months, they are forwarded to
headquarters and combined with the headquarters files.
b. Index/Indices--Destroy or delete with related records or sooner
if no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Investigations, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORDS ACCESS PROCEDURES:
Same as ``Notification procedure.'' Information classified under
Executive Order 12356 will not be disclosed. Information received in
confidence will be maintained under the Commission's Policy Statement
on Confidentiality, Management Directive 8.8, ``Management of
Allegations'' (formerly NRC Manual Chapter 0517), and the procedures
covering confidentiality in Chapter 7 of the Office of Investigations
Procedures Manual and will not be disclosed to the extent that
disclosure would reveal a confidential source.
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The information in this system of records is obtained from sources
including, but not limited to, NRC officials and employees; Federal,
State, local, and foreign agencies; and other persons.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(6), the Commission
has exempted portions of this system of records from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
NRC-24
SYSTEM NAME:
Government Property Accountability System--NRC.
SYSTEM LOCATION:
Primary System--Property and Acquisition Oversight Branch, Division
of Contracts and Property Management, Office of Administration, NRC,
Two White Flint North, 11545 Rockville Pike, Rockville, Maryland;
Duplicate Systems--Duplicate systems exist, in whole or in part, at
locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees and contractors who have custody of Government
property.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information about Government property
(including, but not limited to, supplies, furnishings, automobiles,
audio/visual equipment, library materials, telecommunications
equipment, record/nonrecord holdings, and computer hardware/software)
such as type, make, model, tag number, serial number, stock number,
location, title, etc. and information about the custodians of the
property such as name, social security number, office, office location,
etc.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. 483(b), (c) and 487(a) (1992); Executive Order 9397,
November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. To maintain an inventory and accountability of Government
property;
b. To provide information for clearances of employees who separate
from the NRC; and
c. For any of the routine uses specified in paragraph numbers 1, 3,
5, and 6 of the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper records, NRC forms, magnetic tape, automated
systems, and in locked file cabinets, with history and audit files.
RETRIEVABILITY:
Accessed by name, social security number, NRC tag number, office,
office location, and stock number.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. Computer records are
password protected.
RETENTION AND DISPOSAL:
The hardcopy records are retained for up to 3 years after an
individual's responsibility for the assigned equipment terminates; then
they are destroyed by shredding or in the regular trash disposal
system. The major automated records are destroyed when
[[Page 56433]]
no longer needed, or at the same time as the hardcopy records,
whichever is later. Minor automated tracking systems are destroyed when
no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Property and Acquisition Oversight Branch, Division of
Contracts and Property Management, Office of Administration, U.S.
Nuclear Regulatory Commission, Washington, DC 20555-0001;
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records comes from the NRC form
signed by the individual having custody of the property, or from
reports and memoranda received by the System Manager.
NRC-25
SYSTEM NAME:
Oral History Program--NRC.
SYSTEM LOCATION:
Office of the Secretary, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees, former employees, and other individuals who
volunteer to be interviewed for the purpose of providing information
for a history of the nuclear regulatory program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records consist of interviews on magnetic tape and transcribed
scripts of the interviews.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2161(b) (1996).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. For incorporation in publications on the history of the nuclear
regulatory program; and
b. To provide information to historians and other researchers.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on magnetic tape and transcripts.
RETRIEVABILITY:
Information is accessed by the name of the interviewee.
SAFEGUARDS:
Maintained in locked file room. Access to and use of these records
are limited to those authorized by the Historian or a designee.
RETENTION AND DISPOSAL:
Transcripts are retained permanently. Tapes are retained until no
longer needed then erased and reused.
SYSTEM MANAGER(S) AND ADDRESS:
NRC Historian, Office of the Secretary, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from interviews
granted on a voluntary basis to the Historian and his or her staff.
NRC-26
SYSTEM NAME:
Full Share Program Records--NRC.
SYSTEM LOCATION:
Office of Administration, Administrative Services Center, NRC, One
White Flint North, 11555 Rockville Pike, Rockville, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC Federal Government employees who apply for subsidized mass
transit costs.
CATEGORIES OF RECORDS IN THE SYSTEM:
The records consist of applications to participate in the program.
This application includes the applicant's name, home address, duty
station, duty telephone number, badge number, and information regarding
employee's commuting schedule and mass transit system(s) used. The
social security number is collected when an individuals photo
identification badge is scanned to record receipt of their metro check.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
26 U.S.C. 132; 31 U.S.C. 3511 (1996); 41 CFR 101-201.104-3(a)
(1999); Executive Order 9397, November 22, 1943; Executive Order 13150,
Federal Workforce Transportation; Qualified Transportation Fringe
Benefits, 65 FR 4388, January 27, 2000; NRC Management Directive 3.53,
Records Management.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. To provide statistical reports to the city, county, State, and
Federal Government agencies;
b. To provide the basis for program approval and issue monthly
subsides; and
c. For the routine uses specified in paragraph numbers 1, 4, 5, and
6 in the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper in file folders and on computer disk.
RETRIEVABILITY:
Accessed by name and NRC badge number.
SAFEGUARDS:
Paper records and backup disks are maintained in locked file
cabinets under visual control of the Administrative Services Center.
Computer files are maintained on a hard drive, access to which is
password protected. Access to and use of these records are limited to
those persons whose official duties require access.
RETENTION AND DISPOSAL:
Records are destroyed when 3 years old under General Records
Schedule 9-
[[Page 56434]]
7. Paper copies are destroyed by shredding. Computer files are
destroyed by deleting the record from the file.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Administrative Services Center, Division of Administrative
Services, Office of Administration, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC employees.
NRC-27
SYSTEM NAME:
Radiation Exposure Information and Reports System (REIRS) Files--
NRC.
SYSTEM LOCATION:
Primary system--Science Applications International Corporation
(SAIC), 165 Mitchell Road, Oak Ridge, Tennessee 37830.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals monitored for radiation exposure while employed by or
visiting or temporarily assigned to certain NRC-licensed facilities;
individuals who are exposed to radiation or radioactive materials in
incidents required to be reported under 10 CFR 20.2201-20.2204 and
20.2206 by all NRC licensees; individuals who may have been exposed to
radiation or radioactive materials offsite from a facility, plant
installation, or other place of use of licensed materials, or in
unrestricted areas, as a result of an incident involving byproduct,
source, or special nuclear material.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to an individual's name,
sex, social security number, birth date, period of employment, place
and period date of exposure; name and license number of individual's
employer; name and number of licensee reporting the information;
radiation doses or estimates of exposure received during this period,
type of radiation, part(s) or organ(s) exposed, and nuclide(s)
involved.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2073, 2093, 2095, 2111, 2133, 2134, and 2201(o) (1996);
10 CFR 20.2106, 20.2201-20.2204, and 20.2206 (2000); Executive Order
9397, November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. To provide data to other Federal and State agencies involved in
monitoring and/or evaluating radiation exposure received by individuals
as enumerated in the paragraph ``Categories of individuals covered by
the system'';
b. To return data provided by licensee upon request; and
c. For any of the routine uses specified in the Prefatory
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are computerized and maintained in a centralized database
management system. Backup tapes of the database are generated and
maintained at a secure, off site location for disaster recovery
purposes. During the processing and data entry, paper records are
temporarily stored in designated business offices that are locked when
not in use and are accessible only to authorized personnel. Upon
completion of data entry and processing, the paper records are stored
in an off site security storage facility accessible only to authorized
personnel.
RETRIEVABILITY:
Records are accessed by individual name, social security number,
and by licensee name or number.
SAFEGUARDS:
Information maintained at SAIC is accessible only to the Office of
Nuclear Regulatory Research, individuals that have been authorized for
access by NRC, and SAIC employees that are directly involved in the
REIRS project. Reports kept by the Office of Nuclear Regulatory
Research are in file cabinets and bookcases in a secured building. A
log is maintained of both telephone and written requests for
information.
The data maintained in the REIRS database are protected from
unauthorized access by several means. The database server resides in a
protected environment with physical security barriers under key-card
access control. Accounts authorizing access to the server and databases
are maintained by the SAIC REIRS system administrator. In addition,
SAIC maintains a computer security ``firewall'' that further restricts
access to the SAIC computer network. Authorization for access must be
approved by NRC, SAIC project management, and SAIC computer security.
Transmittal of data via the Internet is protected by data encryption.
RETENTION AND DISPOSAL:
a. Original paper documents from which all data are entered into
REIRS are destroyed 2 years after input into REIRS;
b. Original paper documents from which only selected data are
entered into REIRS are retained permanently;
c. Log books are retained permanently;
d. Paper documents generated for QC purposes are destroyed 2 years
after input into REIRS; and
e. Floppy disks and compact disks are destroyed 2 years after input
into REIRS.
SYSTEM MANAGER(S) AND ADDRESS:
REIRS Project Manager, Radiation Protection & Health Effects
Branch, Division of Regulatory Applications, Office of Nuclear
Regulatory Research, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records either comes from licensees
required to report radiation exposure information; the subject
individual; the individual's employer; the person in charge of the
[[Page 56435]]
facility where the individual has been assigned; or NRC Form 5,
Occupational Exposure Record for a Monitoring Period.
NRC-28
SYSTEM NAME:
Recruiting, Examining, and Placement Records--NRC.
SYSTEM LOCATION:
Primary system--For Headquarters personnel, Office of Human
Resources, NRC, One and Two White Flint North, 11555 and 11545
Rockville Pike, Rockville, Maryland. For Regional personnel, at each of
the Regional Offices listed in Addendum I, Part 2.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who have applied for Federal employment with the NRC. NRC
employees in the upward mobility and COOP program.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain general application information relating to
the education, training, employment history, earnings, past
performance, criminal convictions, if any, honors, awards or
fellowships, military service, veteran preference status, birth date,
social security number, home address and telephone numbers of persons
who have applied for Federal employment with the NRC (SF-171, resumes,
and similar documents). The records also contain personnel
qualification statements, job descriptions, self-evaluation forms,
examination results, supervisory evaluation forms, performance
appraisals, upward mobility counselor's reports, training guides,
course plans, interviewer evaluation forms, and related correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3301, 5101, 7201 (1994-2000); 42 U.S.C. 2000e (1999); 42
U.S.C. 2201(d) (1996); Executive Order 9397, November 22, 1943;
Executive Order 11478, August 8, 1969 as amended by Executive Order
11590, April 23, 1971; Executive Order 12106, December 28, 1978.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. To furnish information to agencies related to transfer or
consideration of employment;
b. To prepare reports for transmittal to the Office of Personnel
Management and/or Merit Systems Protection Board; and
c. For any of the routine uses specified in the Prefatory
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained primarily on paper, forms, and lists in file
folders. Also, certain data is maintained on computer media.
RETRIEVABILITY:
Records are indexed by name and an identification number assigned
to each individual.
SAFEGUARDS:
Maintained in unlocked file cabinets and in a password- protected
automated system. Access to and use of these records are limited to
those persons whose official duties require such access.
RETENTION AND DISPOSAL:
a. Applications and related correspondence are destroyed when 2
years old;
b. Registers of eligibles are destroyed 5 years after an
individual's eligibility terminates;
c. Canceled and ineligible applications are returned to the
applicant or are destroyed 90 days after date of action;
d. Eligible applications are destroyed upon termination of the
register unless brought forward to new register or placed on inactive
register;
e. Electronic records contained in the Applicant Review System are
destroyed when 2 years old or when no longer needed, whichever is
later; and
f. General correspondence records are destroyed when 3 years old.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Human Resources Services and Operations, Office of Human
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001. For applicants to the Honor Law Graduate Program--Chief, Program
Support Branch, Office of the General Counsel, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.'' Some information was received
in confidence and will not be disclosed to the extent that disclosure
would reveal a confidential source.
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records either comes from the
individual to whom it applies or is derived from information supplied
by that individual, individual's current and previous supervisor within
and outside NRC, upward mobility and COOP counselors and program
coordinator, with the exception of reports from medical personnel on
physical qualifications, results of examinations, preemployment
evaluation data furnished by references and educational institutions
whose names were supplied by applicant, and information from other
Federal agencies.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted
portions of this system of records from 5 U.S.C. 552a(c)(3), (d),
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is
contained in 10 CFR 9.95 of the NRC regulations.
NRC-29 (Revoked.)
NRC-30
SYSTEM NAME:
Manpower Resource Tracking System--NRC.
SYSTEM LOCATION:
Primary system--Office of the Chief Information Officer, NRC, Two
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2, and at the National
Institutes of Health Computer Facility, Bethesda, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to the number of regular
and
[[Page 56436]]
nonregular hours worked, the nature of the work, and work load
projections, scheduling and project assignments.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2201(d), 2201(p) (1996).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. As a project management tool in various management records
throughout the NRC; and
b. For the routine uses specified in paragraph numbers 5 and 6 of
the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on paper and in computer files, computer records, on
tapes, and disks.
RETRIEVABILITY:
Accessed by name, project, program, or activity numbers; docket
number; Technical Assignment Control System (TACS); or planned
accomplishment numbers.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. Automated system records are
password protected.
RETENTION AND DISPOSAL:
Retained until no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Applications Development Division, Office of the Chief
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records comes from the individual to
whom it pertains, individual's supervisors, and NRC management.
NRC-31
SYSTEM NAME:
Correspondence and Records, Office of the Secretary--NRC.
SYSTEM LOCATION:
Primary system--Office of the Secretary, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The majority of records in this system consist of internal NRC
memoranda between NRC employees and the Chairman, a Commissioner, or
the Secretary in the ordinary course of carrying out the official
business of the NRC. Records also include correspondence from Members
of Congress and their staffs including constituent referrals and White
House correspondence referred to the NRC for response as well as
correspondence from representatives of industries and other groups
affected by NRC regulations, and the general public. Correspondence may
identify an individual's social security number, birth date, address,
and employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information concerning all subjects which
directly or indirectly relate to the fulfillment of NRC's statutory
mandate. Records include information dealing with the policy, legal,
administrative, and adjudicatory functions of the NRC.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101 (1995).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Information in these records may be used for any of the routine
uses specified in the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The records are maintained in file folders, on computer media, and
on microfiche.
RETRIEVABILITY:
Records may be accessed by subject matter headings, author's last
name, addressee's last name, activity number, date of document, and
date of receipt of document or file location.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. Classified materials are
maintained in approved safes, and unclassified records are maintained
in file cabinets and rolling file equipment. Computer files are
password protected.
RETENTION AND DISPOSAL:
Paper records and the related computer indexes are retained
permanently.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant for Correspondence and Records, Office of the Secretary,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.'' Some information is classified
under Executive Order 12356 and will not be disclosed.
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Information in this system of records comes from communications to
the Commission and responses thereto.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(1), the Commission has exempted
portions of this system of records from 5 U.S.C. 552a(c)(3), (d),
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is
contained in 10 CFR 9.95 of the NRC regulations.
NRC-32
SYSTEM NAME:
Office of the Chief Financial Officer Financial Transactions and
Debt Collection Management Records--NRC.
SYSTEM LOCATION:
Primary system--Office of the Chief Financial Officer, NRC, Two
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the
[[Page 56437]]
locations listed in Addendum I, Parts 1 and 2. Other NRC systems of
records contain payment and/or collection transaction records and
background information that may duplicate some of the records in this
system. These other systems include, but are not limited to:
NRC-5, Contracts Records Files--NRC;
NRC-7, Telephone Call Detail Records--NRC;
NRC-10, Freedom of Information Act (FOIA) and Privacy Act (PA)
Requests--NRC;
NRC-18, Office of the Inspector General Investigative Records--NRC;
NRC-19, Official Personnel Training Records Files--NRC;
NRC-20, Official Travel Records--NRC;
NRC-21, Payroll Accounting Records--NRC;
NRC-24, Government Property Accountability System--NRC; and
NRC-41, Tort Claims and Personal Property Claims--NRC.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals the NRC owes/owed money to or who receive/received a
payment from NRC and those who owe/owed money to the United States.
Individuals receiving payments include, but are not limited to, current
and former employees, contractors, consultants, vendors, and others who
travel or perform certain services for NRC. Individuals owing money
include, but are not limited to, those who have received goods or
services from NRC for which there is a charge or fee (NRC licensees,
applicants for NRC licenses, Freedom of Information Act requesters,
etc.) and those who have been overpaid and owe NRC a refund (current
and former employees, contractors, consultants, vendors, etc.).
CATEGORIES OF RECORDS IN THE SYSTEM:
Information in the system includes, but is not limited to, names,
addresses, telephone numbers, Social Security Numbers (SSN), Taxpayer
Identification Numbers (TIN), Individual Taxpayer Identification
Numbers (ITIN), fee categories, application and license numbers,
contract numbers, vendor numbers, amounts owed, background and
supporting documentation, correspondence concerning claims and debts,
credit reports, and billing and payment histories. The overall agency
accounting system contains data and information integrating accounting
functions such as general ledger, funds control, travel, accounts
receivable, accounts payable, equipment, and appropriation of funds.
Although this system of records contains information on corporations
and other business entities, only those records that contain
information about individuals that is retrieved by the individual's
name or other personal identifier are subject to the Privacy Act.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 552a(b)(12) (2000); 5 U.S.C. 5514 (2000); 15 U.S.C.
1681a(f) (1993); 26 U.S.C. 6103(m)(2) (1999); 31 U.S.C. 37, subchapters
I and II; 31 U.S.C. 3701(a)(3) (1996); 31 U.S.C. 3711; 31 U.S.C. 3716;
31 U.S.C. 3717; 31 U.S.C. 3718; 31 U.S.C. 3720A (2000); 42 U.S.C. 2201
(1996); 42 U.S.C. 5841 (1994); Cash Management Improvement Act
Amendments of 1992 (Pub. L. 102-589); Debt Collection Improvement Act
of 1996 (Pub. L. 104-134); 4 CFR parts 101-105; 10 CFR parts 15, 16,
170, 171 (2000); Executive Order 9397, November 22, 1943; section 201
of Executive Order 11222.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To debt collection contractors (31 U.S.C. 3718) or to other
Federal agencies such as the Department of the Treasury (Treasury) for
the purpose of collecting and reporting on delinquent debts as
authorized by the Debt Collection Act of 1982 or the Debt Collection
Improvement Act of 1996;
b. To Treasury; the Defense Manpower Data Center, Department of
Defense; the United States Postal Service; government corporations; or
any other Federal, State, or local agency to conduct an authorized
computer matching program in compliance with the Privacy Act of 1974,
as amended, to identify and locate individuals, including Federal
employees, who are delinquent in their repayment of certain debts owed
to the U.S. Government, including those incurred under certain programs
or services administered by the NRC, in order to collect debts under
common law or under the provisions of the Debt Collection Act of 1982
or the Debt Collection Improvement Act of 1996 which include by
voluntary repayment, administrative or salary offset, and referral to
debt collection contractors.
c. To the Department of Justice, United States Attorney, Treasury,
or other Federal agencies for further collection action on any
delinquent account when circumstances warrant.
d. To credit reporting agencies/credit bureaus for the purpose of
either adding to a credit history file or obtaining a credit history
file or comparable credit information for use in the administration of
debt collection. As authorized by the DCIA, NRC may report current (not
delinquent) as well as delinquent consumer and commercial debt to these
entities in order to aid in the collection of debts, typically by
providing an incentive to the person to repay the debt timely. Proposed
revisions to the Federal Claims Collection Standards (FCCS) published
in the Federal Register on December 31, 1997, direct agencies to report
information on delinquent debts to the Department of Housing and Urban
Development's Credit Alert Interactive Voice Response System (CAIVRS).
NRC will report this information to CAIVRS if this requirement is
contained in the final rule amending the FCCS.
e. To any Federal agency where the debtor is employed or receiving
some form of remuneration for the purpose of enabling that agency to
collect a debt owed the Federal Government on NRC's behalf by
counseling the debtor for voluntary repayment or by initiating
administrative or salary offset procedures, or other authorized debt
collection methods under the provisions of the Debt Collection Act of
1982 or the Debt Collection Improvement Act of 1996. Under the DCIA,
NRC may garnish non-Federal wages of certain delinquent debtors so long
as required due process procedures are followed. In these instances,
NRC's notice to the employer will disclose only the information that
may be necessary for the employer to comply with the withholding order.
f. To the Internal Revenue Service (IRS) by computer matching to
obtain the mailing address of a taxpayer for the purpose of locating
such taxpayer to collect or to compromise a Federal claim by NRC
against the taxpayer under 26 U.S.C. 6103(m)(2) and under 31 U.S.C.
3711, 3717, and 3718 or common law. Redisclosure of a mailing address
obtained from the IRS may be made only for debt collection purposes,
including to a debt collection agent to facilitate the collection or
compromise of a Federal claim under the Debt Collection Act of 1982 or
the Debt Collection Improvement Act of 1996, except that redisclosure
of a mailing address to a reporting agency is for the limited purpose
of obtaining a credit
[[Page 56438]]
report on the particular taxpayer. Any mailing address information
obtained from the IRS will not be used or shared for any other NRC
purpose or disclosed by NRC to another Federal, State, or local agency
which seeks to locate the same taxpayer for its own debt collection
purposes.
g. To refer legally enforceable debts to the IRS or to Treasury's
Debt Management Services to be offset against the debtor's tax refunds
under the Federal Tax Refund Offset Program.
h. To prepare W-2, 1099, or other forms or electronic submittals,
to forward to the IRS and applicable State and local governments for
tax reporting purposes. Under the provisions of the DCIA, NRC is
permitted to provide Treasury with Form 1099-C information on
discharged debts so that Treasury may file the form on NRC's behalf
with the IRS. W-2 and 1099 Forms contain information on items to be
considered as income to an individual, including certain travel related
payments to employees, payments made to persons not treated as
employees (e.g., fees to consultants and experts), and amounts written-
off as legally or administratively uncollectible, in whole or in part.
i. To banks enrolled in the Treasury Credit Card Network to collect
a payment or debt when the individual has given his or her credit card
number for this purpose.
j. To another Federal agency that has asked the NRC to effect an
administrative offset under common law or under 31 U.S.C. 3716 to help
collect a debt owed the United States. Disclosure under this routine
use is limited to name, address, SSN, TIN, ITIN, and other information
necessary to identify the individual; information about the money
payable to or held for the individual; and other information concerning
the administrative offset.
k. To Treasury or other Federal agencies with whom NRC has entered
into an agreement establishing the terms and conditions for debt
collection cross servicing operations on behalf of the NRC to satisfy,
in whole or in part, debts owed to the U.S. Government. Cross servicing
includes the possible use of all debt collection tools such as
administrative offset, tax refund offset, referral to debt collection
contractors, and referral to the Department of Justice. The DCIA
requires agencies to transfer to Treasury or Treasury-designated Debt
Collection Centers for cross servicing certain nontax debt over 180
days delinquent. Treasury has the authority to act in the Federal
Government's best interest to service, collect, compromise, suspend, or
terminate collection action under existing laws under which the debts
arise.
l. Information on past due, legally enforceable nontax debts more
than 180 days delinquent will be referred to Treasury for the purpose
of locating the debtor and/or effecting administrative offset against
monies payable by the government to the debtor, or held by the
government for the debtor under the DCIA's mandatory, government-wide
Treasury Offset Program (TOP). Under TOP, Treasury maintains a database
of all qualified delinquent nontax debts, and works with agencies to
match by computer their payments against the delinquent debtor database
in order to divert payments to pay the delinquent debt. Treasury has
the authority to waive the computer matching requirement for NRC and
other agencies upon written certification that administrative due
process notice requirements have been complied with.
m. For debt collection purposes, NRC may publish or otherwise
publicly disseminate information regarding the identity of delinquent
nontax debtors and the existence of the nontax debts under the
provisions of the Debt Collection Improvement Act of 1996.
n. To the Department of Labor (DOL) and the Department of Health
and Human Services (HHS) to conduct an authorized computer matching
program in compliance with the Privacy Act of 1974, as amended, to
match NRC's debtor records with records of DOL and HHS to obtain names,
name controls, names of employers, addresses, dates of birth, and TINs.
The DCIA requires all Federal agencies to obtain taxpayer
identification numbers from each individual or entity doing business
with the agency, including applicants and recipients of licenses,
grants, or benefit payments; contractors; and entities and individuals
owing fines, fees, or penalties to the agency. NRC will use TINs in
collecting and reporting any delinquent amounts resulting from the
activity and in making payments.
o. If NRC decides or is required to sell a delinquent nontax debt
under 31 U.S.C. 3711(i), information in this system of records may be
disclosed to purchasers, potential purchasers, and contractors engaged
to assist in the sale or to obtain information necessary for potential
purchasers to formulate bids and information necessary for purchasers
to pursue collection remedies.
p. If NRC has current and delinquent collateralized nontax debts
under 31 U.S.C. 3711(i)(4)(A), certain information in this system of
records on its portfolio of loans, notes and guarantees, and other
collateralized debts will be reported to Congress based on standards
developed by the Office of Management and Budget , in consultation with
Treasury.
q. To Treasury in order to request a payment to individuals owed
money by the NRC.
r. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906.
s. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures Pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency are not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681(a)(f)) or the Federal Claims Collection
Act of 1966, as amended (31 U.S.C. 3701(a)(3)(1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information in this system is stored on paper and microfiche, and
in computer media.
RETRIEVABILITY:
Information is retrieved a number of ways, including by name, SSN,
TIN, license or application number, contract or purchase order number,
invoice number, voucher number, and vendor code.
SAFEGUARDS:
Records in the primary system are maintained in a building where
access is controlled by a security guard force. Records are kept in
lockable file rooms or at user's workstations in an area where access
is controlled by keycard and is limited to NRC and contractor personnel
who need the records to perform their official duties. The records are
under visual control during duty hours. Access to automated data
requires use of proper password and user identification codes by NRC or
contractor personnel.
RETENTION AND DISPOSAL:
Paper records are destroyed when six years and three months old
under GRS 6-1.a except that administrative claims files, for which
collection action is terminated without extension, are
[[Page 56439]]
destroyed when ten years and three months old under GRS 6-10.b.
Computer files are deleted after the expiration of the retention period
authorized under the GRS for the disposable hard copy file or when no
longer needed, whichever is later.
SYSTEM MANAGER:
Director, Division of Accounting and Finance, Office of the Chief
Financial Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORDS ACCESS PROCEDURES:
Same as ``Notification Procedures.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedures.''
RECORD SOURCE CATEGORIES:
Record source categories include, but are not limited to,
individuals covered by the system, their attorneys, or other
representatives; NRC; collection agencies or contractors; employing
agencies of debtors; and Federal, State and local agencies.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
NRC-33
SYSTEM NAME:
Special Inquiry File--NRC.
SYSTEM LOCATION:
Primary system--Special Inquiry Group, NRC, One White Flint North,
11555 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals possessing information regarding or having knowledge of
matters of potential or actual concern to the Commission in connection
with the investigation of an accident or incident at a nuclear power
plant or other nuclear facility, or an incident involving nuclear
materials or an allegation regarding the public health and safety
related to the NRC's mission responsibilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system consists of an alphabetical index file bearing
individual names. The index provides access to associated records which
are arranged by subject matter, title, or identifying number(s) and/or
letter(s). The system incorporates the records of all Commission
correspondence, memoranda, audit reports and data, interviews,
questionnaires, legal papers, exhibits, investigative reports and data,
and other material relating to or developed as a result of the inquiry,
study, or investigation of an accident or incident.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2201(c), (i) and (o) (1996).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. To provide information relating to an item which has been
referred to the Commission or Special Inquiry Group for investigation
by an agency, group, organization, or individual and may be disclosed
as a routine use to notify the referring agency, group, organization,
or individual of the status of the matter or of any decision or
determination that has been made;
b. To disclose a record as a routine use to a foreign country under
an international treaty or convention entered into and ratified by the
United States;
c. To provide records relating to the integrity and efficiency of
the Commission's operations and management and may be disseminated
outside the Commission as part of the Commission's responsibility to
inform the Congress and the public about Commission operations; and
d. For any of the routine uses specified in paragraph numbers 1, 2,
4, 5, and 6 of the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained on microfiche, disks, tapes, and paper in file folders.
Documents are maintained in secured vault facilities.
RETRIEVABILITY:
Accessed by name (author or recipient), corporate source, title of
document, subject matter, or other identifying document or control
number.
SAFEGUARDS:
These records are located in locking metal filing cabinets or safes
in a secured facility and are available only to authorized personnel
whose duties require access.
RETENTION AND DISPOSAL:
Paper and microfiche records and related alphabetical indexes are
retained permanently. Electronic records are also retained permanently.
SYSTEM MANAGER(S) AND ADDRESS:
Records Manager, Special Inquiry Group, U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.'' Information classified under
Executive Order 12356 will not be disclosed. Information received in
confidence will not be disclosed to the extent that disclosure would
reveal a confidential source.
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
The information in this system of records is obtained from sources
including, but not limited to, NRC officials and employees; Federal,
State, local, and foreign agencies; NRC licensees; nuclear reactor
vendors and architectural engineering firms; other organizations or
persons knowledgeable about the incident or activity under
investigation; and relevant NRC records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Commission
has exempted portions of this system of records from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
[[Page 56440]]
NRC-34
SYSTEM NAME:
Advisory Committee on Reactor Safeguards (ACRS) and Advisory
Committee on Nuclear Waste (ACNW) Correspondence Index, Text/Imaging
Management System and Associated Records--NRC.
SYSTEM LOCATION:
Primary system--Advisory Committee on Reactor Safeguards and
Advisory Committee on Nuclear Waste, NRC, Two White Flint North, 11545
Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the National Institutes of Health Computer Facility, Bethesda,
Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons providing information to or requesting information from the
ACRS or ACNW, individuals who correspond with the ACRS and ACNW, and
individuals who provide technical information to ACRS and ACNW.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to incoming requests and
correspondence from individuals and replies thereto and a listing of
technical information by authors' names.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101 (1995).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used for any of the routine
uses specified in the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Indexing is maintained on computer media and individual materials
are located in ACRS and ACNW files in file folders, electronic text/
imaging system, and on microfilm.
RETRIEVABILITY:
Indexed by one or more of the following categories: author and
addressee's name, subject title using the Key Word Out of Context
(KWOC) index, and issuing organization or agency; and documents are, in
whole or in part, full-text indexed.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. Automated records are
password protected; paper records are located within a controlled area
with door combination-lock access, or are stored in locked file
containers.
RETENTION AND DISPOSAL:
ACRS and ACNW program correspondence and project files are retained
permanently. Computer indexes and related microfilm are retained until
no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Information Systems Specialist, Operations Support Branch, Advisory
Committee on Reactor Safeguards, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Records contain information prepared by private individuals or
organizations, Government agencies and their contractors, companies,
and other groups such as the American National Standards Institute
(ANSI).
NRC-35
SYSTEM NAME:
Drug Testing Program Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Facilities and Security, Office of
Administration, Two White Flint North, 11545 Rockville Pike, Rockville,
Maryland.
Duplicate systems--Duplicate systems may exist, in whole or in
part, at the locations listed in Addendum I, Parts 1 and 2; and at
contractor testing laboratories at collection/evaluation facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons including NRC employees, applicants, consultants,
licensees, and contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information regarding the drug testing
program; requests for and results of initial, confirmatory and followup
testing, if appropriate; additional information supplied by NRC
employees, employment applicants, consultants, licensees, or
contractors in challenge to positive test results; and written
statements or medical evaluations of attending physicians and/or
information regarding prescription or nonprescription drugs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C 7301 (note) (2000); 42 U.S.C. 290dd-2 (2000); Executive
Order 12564, September 15, 1986; Pub.L. 100-71, ``Supplemental
Appropriations Act of 1987,'' Amendment No. 416, July 11, 1987; Pub.L.
100-440, section 628, September 22, 1988; Executive Order 9397,
November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used by the Division of
Facilities and Security and NRC management:
a. To identify substance abusers within the agency;
b. To initiate counseling and/or rehabilitation programs;
c. To take personnel actions;
d. To take personnel security actions; and
e. For statistical purposes.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in file folders, on index cards, and on
computer media. Specimens are maintained in appropriate environments.
RETRIEVABILITY:
Records are indexed and accessed by name, social security number,
testing position number, specimen number, drug testing laboratory
accession number, or a combination thereof.
SAFEGUARDS:
Access to and use of these records is limited to those persons
whose official duties require such access, with records maintained and
used with the highest regard for personal privacy. Records in the
Division of Facilities and Security are stored in an approved security
container under the immediate control of the Director, Division of
Facilities and Security, or designee. Records at other NRC locations
and in laboratory/collection/evaluation facilities will be stored under
appropriate security measures so that access is limited and controlled.
[[Page 56441]]
RETENTION AND DISPOSAL:
Employee acknowledgment of notice forms are destroyed when employee
separates from testing designated position. Selection and scheduling
records, chain of custody records, and test results are destroyed when
three years old, except for records used in disciplinary actions which
are destroyed four years after the case is closed. Collection and
handling record books are destroyed three years after date of last
entry. Electronic records of the Employee Drug Testing System are
deleted when no longer needed. Index cards are destroyed with related
records or sooner if no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC employees, employment applicants, consultants, and contractors
who have been identified for drug testing who have been tested;
physicians making statements regarding medical evaluations and/or
authorized prescriptions for drugs; NRC contractors for processing
including, but not limited to, specimen collection, laboratories for
analysis, and medical evaluations; and NRC staff administering the drug
testing program to ensure the achievement of a drug-free workplace.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted
portions of this system of records from 5 U.S.C. 552a(c)(3), (d),
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is
contained in 10 CFR 9.95 of the NRC regulations.
NRC-36
SYSTEM NAME:
Employee Locator Records Files--NRC.
SYSTEM LOCATION:
Primary system--Part 1: Office of Human Resources, NRC, Two White
Flint North, 11545 Rockville Pike, Rockville, Maryland.
Part 2: Office of the Chief Information Officer, NRC, Two White
Flint North, 11545 Rockville Pike, Rockville, Maryland.
Part 3: Office of Administration, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
Part 4: Office of the Chief Financial Officer, NRC, Two White Flint
North, 11545 Rockville Pike, Rockville, Maryland.
Part 5: Incident Response Operations, NRC, Two White Flint North,
11545 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees, contractors, and consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to name, address (home
and business), telephone numbers (home, business, and pager), social
security number, organization, persons to be notified in case of
emergency, and other related records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101 (1995); Executive Order 9397, November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used for:
a. Notification (of individual identified by employee) in case of
an emergency;
b. Notification of employee regarding matters of official business;
c. Verification of accuracy of and update of payroll systems files
on employee home addresses and zip codes;
d. Conducting statistical studies, and
e. The routine use specified in paragraph number 6 of the Prefatory
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained within computerized systems and on hardcopy listings.
RETRIEVABILITY:
Indexed by name.
SAFEGUARDS:
Electronic records are password protected. Paper copies of records
are maintained in locked files. Access to and use of these records are
limited to those persons whose official duties require such access.
RETENTION AND DISPOSAL:
Retained until 3 months after association with NRC is discontinued,
then destroyed by shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Part 1: Director, Office of Human Resources; Part 2: Chief
Information Officer; Part 3: Director, Office of Administration; Part
4: Chief Financial Officer; Part 5: Director, Incident Response
Operations, U. S. Nuclear Regulatory Commission, Washington, DC 20555-
0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained, general personnel
records, and other related records.
NRC-37
SYSTEM NAME:
Information Security Files and Associated Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Facilities and Security, Office of
Administration, NRC, One White Flint North, 11555 Rockville Pike,
Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
[[Page 56442]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons including present or former NRC employees, contractors,
consultants, licensees, and other cleared persons.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records include information regarding:
a. Personnel who are authorized access to specified levels,
categories and types of information, the approving authority, and
related documents; and
b. Names of individuals who classify and/or declassify documents
(e.g., for the protection of information relating to the U.S. national
defense and foreign relations) as well as information identifying the
document.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C 2165 (2000) and 2201(i) (1996); Executive Order 12958,
April 17, 1995.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in this system may be used for any of the routine uses
specified in the Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained primarily in file folders, on index cards, and on
computer media.
RETRIEVABILITY:
Indexed and accessed by name and/or assigned number.
SAFEGUARDS:
Maintained in locked buildings, containers, or security areas under
guard and/or alarm protection, as appropriate. Records are processed
only on systems approved for processing classified information or
accessible through password protected systems for unclassified
information. The classified systems are stand alone systems located
within secure facilities or with removable hard drives that are either
stored in locked security containers or in alarmed vaults cleared for
open storage of TOP SECRET information.
RETENTION AND DISPOSAL:
a. Classified documents, administrative correspondence, document
receipts, destruction certificates, classified document inventories,
and related records--retained 2 years, then destroyed by shredding;
b. Top Secret Accounting and Control files: Registers--retained 5
years after documents shown on form are downgraded, transferred, or
destroyed by shredding; Accompanying forms--retained until related
document is downgraded, transferred, or destroyed by shredding.
c. Automated records are updated monthly and quarterly, and are
maintained until no longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.'' Some information is classified
under Executive Order 12958 and will not be disclosed. Other
information has been received in confidence and will not be disclosed
to the extent that disclosure would reveal a confidential source.
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Persons, including NRC employees, contractors, consultants, and
licensees, as well as information furnished by other Government
agencies or their contractors.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(1) and (5), the Commission has
exempted portions of this system of records from 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is
contained in 10 CFR 9.95 of NRC regulations.
NRC-38
SYSTEM NAME:
Mailing Lists--NRC.
SYSTEM LOCATION:
Primary System--Reproduction and Distribution Services Section,
Publishing Services Branch, Information Management Division, Office of
the Chief Information Officer, NRC, 11555 Rockville Pike, Rockville,
Maryland.
Duplicate systems--Duplicate systems exist in whole or in part, at
the locations listed in Addendum I, Parts 1 and 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals with an interest in receiving information from the NRC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Mailing lists include primarily the individual's name and address.
Some lists also include title, occupation, and institutional
affiliation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101 (1995).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used:
a. For distribution of documents to persons and organizations
listed on the mailing list; and
b. For the routine use specified in paragraph number 6 of the
Prefatory Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on magnetic tape, paper, and microfiche.
RETRIEVABILITY:
Records are accessed by company name, individual name, and file
code identification number.
SAFEGUARDS:
Access to and use of these records are limited to those persons
whose official duties require such access. Automated records are
password protected.
RETENTION AND DISPOSAL:
Documents requesting changes are destroyed through the regular
trash disposal system after appropriate revision of the mailing list or
after 3 months, whichever is sooner; lists are retained until canceled
or revised, then destroyed through the regular trash disposal system.
Computer files are deleted after canceled or revised or when no longer
needed, whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Reproduction and Distribution Services Section, Publishing
Services Branch, Information Management Division, Office of the Chief
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
[[Page 56443]]
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
NRC staff, NRC licensees, and individuals expressing an interest in
NRC activities and publications.
NRC-39
SYSTEM NAME:
Personnel Security Files and Associated Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Facilities and Security, Office of
Administration, NRC, One White Flint North, 11555 Rockville Pike,
Rockville, Maryland.
Duplicate systems--Duplicate systems may exist, in whole or in
part, at the locations listed in Addendum I, Parts 1 and 2; and the
Department of Energy, Germantown, Maryland.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons including NRC employees, employment applicants,
consultants, contractors, and licensees; other Government agency
personnel (e.g., General Services Administration personnel), other
persons who have been considered for a personnel clearance, special
nuclear material access authorization, unescorted access to NRC
buildings or nuclear power plants, NRC building access, access to
Federal automated information systems or data, or participants in the
criminal history program; aliens who visit NRC's facilities; and actual
or suspected violators of laws administered by NRC.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records contain information relating to personnel, including
name, address, date and place of birth, social security number,
citizenship, residence history, employment history, foreign travel,
foreign contacts, education, personal references, organizational
membership, and security clearance history. These records also contain
copies of personnel security investigative reports from other agencies
(primarily from the Office of Personnel Management or the Federal
Bureau of Investigation), summaries of investigative reports, results
of Federal agency indices checks, records necessary for participation
in the criminal history program, reports of personnel security
interviews, clearance actions information (e.g., grants and
terminations), access approval/disapproval actions related to NRC
building access or unescorted access to nuclear plants, or access to
Federal automated information systems or data, violations of laws,
reports of security infraction, ``Request for Visit or Access
Approval'' (Form NRC-277), and other related personnel security
processing documents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. 318 (1992); 42 U.S.C. 2165 (2000) and 2201(i) (1996);
Executive Order 9397, November 22, 1943; Executive Order 10450, April
27, 1953; Executive Order 12958, April 17, 1995; Executive Order 12968,
August 2, 1995; Executive Order 10865, February 20, 1960; 10 CFR part
11 (2000); Pub. L. 99-399, ``Omnibus Diplomatic Security and
Antiterrorism Act of 1986''; OMB Circular No. A-130, December 12, 1985;
5 CFR parts 731 and 732 and authorities cited therein; Pub. L. 99-500,
October 18, 1986 (Continuing Appropriations).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used by the Division of
Facilities and Security and on a need-to-know basis by appropriate NRC
officials, Hearing Examiners, Personnel Security Review Panel members,
Office of Personnel Management, Federal Bureau of Investigation, and
other Federal agencies:
a. To determine clearance or access authorization eligibility;
b. To determine eligibility for access to NRC buildings or access
to Federal automated information systems or data;
c. To certify clearance or access authorization;
d. To maintain the NRC personnel security program;
e. To provide licensees criminal history information needed for
their unescorted access or access to safeguard information
determinations; and
f. For any of the routine uses specified in the Prefatory
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained primarily in file folders, on tape, computer media, and
microfiche.
RETRIEVABILITY:
Indexed and accessed by name, social security number, docket
number, or case file number or a combination thereof.
SAFEGUARDS:
File folders and computer printouts are maintained in security or
controlled areas under guard and/or alarm protection, as appropriate.
Automated records are password protected.
RETENTION AND DISPOSAL:
a. Personnel security clearance/access authorization files--destroy
case files upon notification of death or 5 years from date of
termination of access authorization or final administrative action;
b. Request for Visit or Access Approval--maximum security areas
retained 5 years after final entry or after date of document, as
appropriate; Other areas: Retained 2 years after final entry or after
date of document, then destroyed by approved method of destruction; and
c. Other security clearance/access authorization administration
files--retained 2 years after final entry or after date of document,
then destroyed by approved method of destruction; and
d. Criminal history record computer files are deleted when no
longer needed.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedure.'' Some information is classified
under Executive Order 12958 and will not be disclosed. Other
information has been received in confidence and will not be disclosed
to the extent the disclosure would reveal a confidential source.
[[Page 56444]]
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedure.''
RECORD SOURCE CATEGORIES:
Persons including NRC applicants, employees, contractors,
consultants, licensees, visitors and others, as well as information
furnished by other Government agencies or their contractors.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (5), the Commission
has exempted portions of this system of records from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
NRC-40
SYSTEM NAME:
Facility Security Access Control Records--NRC.
SYSTEM LOCATION:
Primary system--Division of Facilities and Security, Office of
Administration, NRC, One White Flint North, 11555 Rockville Pike,
Rockville, Maryland.
Duplicate systems--Duplicate systems may exist, in whole or in
part, at the locations listed in Addendum I, Part 2.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons including current and former NRC employees, consultants,
contractors, other Government agency personnel, and approved visitors.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records include information regarding NRC personal
identification badges for access to NRC-controlled space, which
includes, but is not limited to, an individual's name, social security
number, digital image, badge number, citizenship, employer, purpose of
visit, person visited, and date and time of visit.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 2165 (2000) and 2201(i), (k) and (p) (1996); 5 CFR part
2634; Executive Order 9397, November 22, 1943; Executive Order 12958,
April 20, 1995.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in these records may be used to control access to NRC
classified information and to NRC spaces by human or electronic means.
Information (identification badge) may also be used for tracking
applications within the NRC for other than security access purposes.
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, NRC may disclose information and digital image
contained in a record in this system of records without the consent of
the subject individual if the disclosure is compatible with the purpose
for which the record was collected under any of the routine uses
specified in the Prefatory Statement of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in paper forms, in logs, and files, and on
computer media.
RETRIEVABILITY:
Information is indexed and accessed by individual's name, social
security number, identification badge number, employer's name, date of
visit, or sponsor's name.
SAFEGUARDS:
All records are maintained in NRC-controlled space that is secured
after normal duty hours or in security areas under guard presence.
Automated records are protected by password.
RETENTION AND DISPOSAL:
a. Records and forms related to NRC identification badges are
retained in files and destroyed when superseded or obsolete.
b. Manual visitor logs are retained in cabinets and destroyed 2
years after date of entry.
c. The automated access control system reflects access to
controlled areas and employee/contractor/visitor identification
information. These records are disposed of after the retention period
for those records identified in a. and b., or when no longer needed,
whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Division of Facilities and Security, Office of
Administration, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification Procedure.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedure.''
RECORD SOURCE CATEGORIES:
Persons including NRC employees, contractors, consultants,
employees of other Government agencies, and visitors.
NRC-41
SYSTEM NAME:
Tort Claims and Personal Property Claims--NRC.
SYSTEM LOCATION:
Primary system--Office of the General Counsel, NRC, One White Flint
North, 11555 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems exist, in whole or in part, in
the Office of the Chief Financial Officer (OCFO), NRC, Two White Flint
North, 11545 Rockville Pike, Rockville, Maryland, and at the locations
listed in Addendum I, Parts 1 and 2. Other NRC systems of records,
including but not limited to, NRC-18, ``Office of the Inspector General
Investigative Records--NRC,'' and NRC-32, ``OCFO Financial Transactions
and Debt Collection Management Records--NRC,'' may contain some of the
information in this system of records.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have filed claims with NRC under the Federal Tort
Claims Act or the Military Personnel and Civilian Employees' Claims Act
and individuals who have matters pending before the NRC that may result
in a claim being filed.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains information relating to loss or damage to
property and/or personal injury or death in which the U.S. Government
may be liable. This information includes, but is not limited to, the
individual's name, home address and phone number, work address and
phone number, claim forms and supporting documentation, police reports,
witness statements, medical records, insurance information,
investigative reports, repair/replacement receipts and estimates,
litigation documents, court decisions, and other information necessary
for the evaluation and settlement of claims and pre-claims.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Tort Claims Act, 28 U.S.C. 2671 et seq.; The Military
Personnel and
[[Page 56445]]
Civilian Employees' Claims Act of 1964, as amended, 31 U.S.C. 3721.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, NRC may disclose information contained in a record in
this system of records without the consent of the subject individual if
the disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To third parties, including claimants' attorneys, insurance
companies, witnesses, potential witnesses, local police authorities
where an accident occurs, and others who may have knowledge of the
matter to the extent necessary to obtain information that will be used
to evaluate, settle, refer, pay, and/or adjudicate claims.
b. To the Department of Justice (DOJ) when the matter comes within
their jurisdiction, such as to coordinate litigation or when NRC's
authority is limited and DOJ advice or approval is required before NRC
can award, adjust, compromise, or settle certain claims.
c. To the appropriate Federal agency or agencies when a claim has
been incorrectly filed with NRC or when more than one agency is
involved and NRC makes agreements with the other agencies as to which
one will investigate the claim.
d. The Department of the Treasury to request payment of an award,
compromise, or settlement of a claim.
e. Information contained in litigation records is public to the
extent that the documents have been filed in a court or public
administrative proceeding, unless the court or other adjudicative body
has ordered otherwise. This public information, including information
concerning the nature, status, and disposition of the proceeding, may
be disclosed to any person, unless it is determined that release of
specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy.
f. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906.
g. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
Disclosure of information to a consumer reporting agency is not
considered a routine use of records. Disclosures may be made from this
system of records to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681(a)(f)) or the Federal Claims
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Information in this system of records is stored on paper, in log
books, and on computer media.
Retrievability:
Information is indexed and accessed by the claimant's name and/or
claim number.
Safeguards:
The paper records and log books are stored in locked file cabinets
or locked file rooms and access is restricted to those agency personnel
whose official duties and responsibilities require access. Automated
records are protected by password.
Retention and Disposal:
a. Tort claims and employee claims are destroyed six years and
three months after payment or disallowance under General Records
Schedule (GRS) 6-10.a.
b. Claims affected by a court order or subject to litigation are
destroyed after the related action is concluded, or when six years and
three months old, whichever is later, under GRS 10-6.c.
c. Log books are destroyed or deleted when no longer needed under
GRS 23-8.
d. Copies of memoranda contained on electronic media are deleted
when no longer needed under GRS 20-13.
e. Copies of tort claims and personal property claims that become
part of NRC's Litigation Case File are retained by the Government
permanently under NRC Schedule (NRCS) 2-13.4.
System Manager:
Assistant General Counsel for Administration, Office of the General
Counsel, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedures:
Same as ``Notification Procedure.''
Contesting Record Procedures:
Same as ``Notification Procedure.''
Record Source Categories:
Information is obtained from a number of sources, including but not
limited to, claimants, NRC employees involved in the incident,
witnesses or others having knowledge of the matter, police reports,
medical reports, investigative reports, insurance companies, and
attorneys.
NRC-42
System Name:
Skills Assessment and Employee Profile Records--NRC.
System Location:
Primary system--Office of the Chief Information Officer, NRC, Two
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems may exist, in whole or in
part, at the NRC's Headquarters, regional, and other offices listed in
Addendum I, Parts 1 and 2. This system of records may contain some of
the information contained in other system of records. These other
systems may include, but are not limited to:
NRC-11, General Personnel Records (Official Personnel Folder and
Related Records)--NRC;
NRC-13, Incentive Awards Files--NRC;
NRC-19, Official Personnel Training Records Files--NRC;
NRC-22, Personnel Performance Appraisals--NRC; and
NRC-28, Recruiting, Examining, and Placement Records--NRC.
Categories of Individuals Covered:
Current, prospective, and former NRC employees, experts,
consultants, contractors, and employees of other Federal agencies and
State, local, and foreign governments and private entities.
Categories of Records in the System:
Specific information maintained on individuals includes individual
skills assessments that identify the knowledge
[[Page 56446]]
and skills possessed by the individual and the level of skills
possessed, and may include a skills profile containing, but not limited
to, their name; date of birth; social security number; service
computation date; series and grade; address and phone number;
education; training; work and skills experience; special
qualifications; licenses and certificates held; honors and awards;
career interests, goals and objectives; and availability for travel or
geographic relocation. Individual training plans, when developed, may
also be maintained in this system.
Authority for Maintenance of the System:
Pub. L. 104-106, National Defense Authorization Act for Fiscal Year
1996, sec. 5125, Agency Chief Information Officer, February 10, 1996; 5
USC 3396 (1994); 5 USC 4103 (2000); 42 USC 2201 (1996); Executive Order
9397, November 22, 1943; Executive Order 11348, February 20, 1967, as
amended by Executive Order 12107, December 28, 1978.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
The primary use of the records will be to assess the knowledge and
skills needed to perform the functions assigned to individuals and
their organizations. It will specifically be used by the Chief
Information Officer (CIO) to carry out the provisions of Section
5125(c)(3) of the National Defense Authorization Act for Fiscal Year
1996 that requires the CIO to assess the requirements established for
agency personnel regarding knowledge and skill in information resources
management and the adequacy of the requirements for achieving
performance goals established for information resources management;
assess the extent to which certain positions and personnel meet the
requirements; develop strategies and specific plans for hiring,
training, and professional development to rectify deficiencies in
meeting the requirements; and report to the head of the agency the
progress made in improving information resources management.
Information in the system may be used by the CIO to prepare skills
profiles of employees reporting to the CIO, including those in the
Office of Information Resources Management; to assess the skills of the
CIO staff in light of the functions performed by the CIO organization;
to develop an organizational training plan/program; to prepare
individual training plans; to develop recruitment plans; and to assign
personnel. Other offices may maintain similar kinds of records relative
to their specific duties, functions, and responsibilities.
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, which includes disclosure to other NRC employees who
have a need for the information in the performance of their duties, NRC
may disclose information contained in this system of records without
the consent of the subject individual if the disclosure is compatible
with the purpose for which the information was collected under the
following routine uses:
a. To employees and contractors of other Federal, State, local, and
foreign agencies or to private entities in connection with joint
projects, working groups, or other cooperative efforts in which the NRC
is participating.
b. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906.
c. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposition of Records in the System:
Storage:
Information is maintained in computerized form and in paper copy.
Computerized form includes information stored in memory, on disk, and
on computer printouts.
Retrievability:
Information may be retrieved in a number of ways, including but not
limited to the individual's name, social security number, position
title, office, or skill level; various skills, knowledge, training,
education, or work experience; or subject or key words developed for
the system.
Safeguards:
Records are maintained in buildings where access is controlled by a
security guard force. Records are maintained in areas where access is
controlled by keycard and is limited to NRC and contractor personnel
and to others who need the records to perform their official duties.
Access to computerized records requires use of proper password and user
identification codes.
Retention and Disposal:
System input records are destroyed after the information is
converted to electronic medium and verified under General Records
Schedules 20-2.a and b. System data maintained electronically are
currently unscheduled and must be retained until a records disposition
schedule for this information is approved by the National Archives and
Records Administration. Hard copy records documenting skills
requirements, assessments, strategies, and plans for meeting the
requirements are currently unscheduled and must be retained until a
records disposition schedule for this information is approved by the
National Archives and Records Administration.
System Manager and Address:
Director, Planning and Resource Management Division, Office of the
Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001.
Notification Procedure:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR part 9.
Record Access Procedure:
Same as ``Notification Procedure'' and comply with NRC's Privacy
Act regulations regarding verification of identity and record access
procedures contained in NRC's Privacy Act regulations, 10 CFR Part 9.
Contesting Record Procedure:
Same as ``Notification Procedure'' and comply with NRC's Privacy
Act regulations regarding verification of identity and contesting
record procedures contained in NRC's Privacy Act regulations, 10 CFR
Part 9.
Record Source Categories:
Information in this system of records is obtained from a number of
sources, including but not limited to the individual to whom it
pertains, information derived from that supplied by the individual,
other systems of records, supervisors and other NRC officials,
contractors, and other agencies or entities.
NRC-43
System Name:
Employee Health Center Records--NRC.
System Location:
Primary system--NRC Employee Health Center, One White Flint North,
[[Page 56447]]
11555 Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems may exist, in whole or in
part, at the NRC's regional and other offices listed in Addendum I,
Parts 1 and 2, and/or at any other health care facilities operating
under a contract or agreement with NRC for health-related services.
This system may contain some of the information maintained in other
systems of records, including NRC-11, ``General Personnel Records
(Official Personnel Folder and Related Records)--NRC,'' NRC-17,
``Occupational Injuries and Illness Records--NRC,'' and, when in
effect, NRC-44, ``Employee Fitness Center Records--NRC.''
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NRC employees, consultants, contractors, other
Government agency personnel, and anyone on NRC premises who requires
emergency or first-aid treatment.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system is comprised of records developed as a result of
voluntary employee use of health services provided by the Health
Center, and of emergency health services rendered by Health Center
staff to individuals for injuries and illnesses suffered while on NRC
premises. Specific information maintained on individuals includes, but
is not limited to, their name, date of birth, and Social Security
number; medical history and other biographical data; test reports and
medical diagnoses based on employee health maintenance physical
examinations or health screening programs (tests for single medical
conditions or diseases); history of complaint, diagnosis, and treatment
of injuries and illness rendered by the Health Center staff;
immunization records; records of administration by Health Center staff
of medications prescribed by personal physicians; medical consultation
records; statistical records; daily log of patients; and medical
documentation such as personal physician correspondence and test
results submitted to the Health Center staff by the employee. Forms
used to obtain or provide information include the following:
(1) Employee Health Record.
(2) Immunization/Health Profile.
(3) Problem List.
(4) Progress Notes.
(5) Consent for Release of Medical Information.
(6) Against Medical Advice (AMA) Release.
(7) Patient Treatment Record.
(8) Injection Record.
(9) Allergy.
(10) Respirator Certification Form.
(11) Pre-travel Questionnaire.
(12) Flu Vaccine Form.
(13) Pneumonia Vaccine Form.
(14) TB Test Form.
(15) Office of Workers' Compensation Programs (OWCP) Occupational
Injury Form.
(16) Medical History.
(17) Medical Examination.
(18) Prostate Symptoms Questionnaire.
(19) Proctosigmoidoscopy Form.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7901 (1996); Executive Order 9397, November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To refer information required by applicable law to be disclosed
to a Federal, State, or local public health service agency concerning
individuals who have contracted certain communicable diseases or
conditions in an effort to prevent further outbreak of the disease or
condition.
b. To disclose information to the appropriate Federal, State, or
local agency responsible for investigation of an accident, disease,
medical condition, or injury as required by pertinent legal authority.
c. To disclose information to the Office of Workers' Compensation
Programs in connection with a claim for benefits filed by an employee.
d. To Health Center staff and medical personnel under a contract or
agreement with NRC who need the information in order to schedule,
conduct, evaluate, or follow up on physical examinations, tests,
emergency treatments, or other medical and health care services.
e. To refer information to private physicians designated by the
individual when requested in writing.
f. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906.
g. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in file folders, on microfiche, on computer
media, and on file cards, logs, x-rays, and other medical reports and
forms.
RETRIEVABILITY:
Records are retrieved by the individual's name, date of birth, and
Social Security number, or any combination of those identifiers.
SAFEGUARDS:
Records in the primary system are maintained in a building where
access is controlled by a security guard force and entry to each floor
is controlled by keycard. Records in the system are maintained in
lockable file cabinets with access limited to agency or contractor
personnel whose duties require access. The records are under visual
control during duty hours. Access to automated data requires use of
proper password and user identification codes by authorized personnel.
RETENTION AND DISPOSAL:
Records documenting an individual employee's medical history,
physical condition, and visits to Government health facilities, for
nonwork-related purposes, are maintained for six years from the date of
the last entry as are records on consultants, contractors, other
Government agency personnel, and anyone on NRC premises who requires
emergency or first-aid treatment under Government Records Schedule
(GRS) 1-19. Health Center control records such as logs or registers
reflecting daily visits are destroyed three months after the last entry
if the information is summarized on a statistical report under GRS 1-
20a and two years after the last entry if the information is not
summarized under GRS 1-20b. Employees are given copies of their records
if requested upon separation from the agency.
SYSTEM MANAGER(S) AND ADDRESSES:
Employee Assistance Program Manager, Office of Human Resources,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington,
[[Page 56448]]
DC 20555-0001; comply with the procedures contained in NRC's Privacy
Act regulations, 10 CFR Part 9; and provide their full name, any former
name(s), date of birth, and Social Security number.
RECORD ACCESS PROCEDURES:
Same as ``Notification Procedures.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedures.''
RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from a number of
sources including, but not limited to, the individual to whom it
pertains; laboratory reports and test results; NRC Health Center
physicians, nurses, and other medical technicians or personnel who have
examined, tested, or treated the individual; the individual's coworkers
or supervisors; other systems of records; the individual's personal
physician(s); NRC Fitness Center staff; other Federal agencies; and
other Federal employee health units.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
NRC-44
SYSTEM NAME:
Employee Fitness Center Records--NRC.
SYSTEM LOCATION:
Primary system--NRC Fitness Center, Two White Flint North, 11545
Rockville Pike, Rockville, Maryland.
Duplicate systems--Duplicate systems may exist, in whole or in
part, at the NRC's regional and other offices listed in Addendum I,
Parts 1 and 2, and/or at other facilities operating under a contract or
agreement with NRC for fitness-related services. This system may
contain some of the information maintained in other systems of records,
including NRC-32, ``Office of the Chief Financial Officer Financial
Transactions and Debt Collection Management Records-NRC.''
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
NRC employees who apply for membership in the Fitness Center as
well as current and inactive Fitness Center members.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes employees' applications to participate in NRC's
Fitness Center, information on individuals' degree of physical fitness
and their fitness activities and goals, and various forms, memoranda,
and correspondence related to Fitness Center membership and financial/
payment matters. Specific information contained in the application for
membership includes the employee applicant's name, gender, age, Social
Security number, height, weight, and medical information, including a
history of certain medical conditions; the name of the individual's
personal physician and any prescription or over-the-counter drugs taken
on a regular basis; and the name and address of a person to be notified
in case of emergency. Forms used to obtain or provide information
include the following:
(1) Application Package.
(2) Release of Medical Information/Physician's Statement.
(3) Fitness Assessment.
(4) Pre-exercise Health Screening.
(5) Account Logs.
(6) Terminated Memberships.
(7) New Memberships.
(8) Monthly Dues Collected.
(9) Accident Report.
(10) ``Dear Participant'' Letter.
(11) Refund Request.
(12) Regional Employee Sign-in Log.
(13) Member of the Month.
(14) User Evaluation Form.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7901(1996) ; Executive Order 9397, November 22, 1943.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the NRC may disclose information contained in this
system of records without the consent of the subject individual if the
disclosure is compatible with the purpose for which the record was
collected under the following routine uses:
a. To the individual listed as an emergency contact, in the event
of an emergency.
b. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 or 2906.
c. For any of the routine uses specified in the Prefatory Statement
of General Routine Uses.
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures Pursuant to 5 U.S.C. 552a(b)(12):
Disclosures of information to a consumer reporting agency are not
considered a routine use of records. Disclosures may be made from this
system to ``consumer reporting agencies'' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681(a)(f)) or the Federal Claims Collection
Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on computer media and in paper form in logs
and files.
RETRIEVABILITY:
Information is indexed and accessed by an individual's name and/or
Social Security number.
SAFEGUARDS:
Records in the primary system are maintained in a building where
access is controlled by a security guard force. Access to the Fitness
Center is controlled by keycard and bar code verification. Records in
paper form are stored alphabetically by individuals' names in lockable
file cabinets maintained in the NRC Fitness Center where access to the
records is limited to agency and Fitness Center personnel whose duties
require access. The records are under visual control during duty hours.
Automated records are protected by screen saver. Access to automated
data requires use of proper password and user identification codes.
Only authorized personnel have access to areas in which information is
stored.
RETENTION AND DISPOSAL:
Fitness Center records are currently unscheduled and must be
retained until the National Archives and Records Administration
approves a records disposition schedule for this material.
SYSTEM MANAGER(S) AND ADDRESS:
Safety and Health Program Manager, Office of Human Resources, U.S.
Nuclear Regulatory Commission, Washington, DC 20555-0001.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information pertaining to themselves should write to the
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of
the Chief Information Officer, U.S. Nuclear Regulatory Commission,
Washington, DC 20555-0001, and comply with the procedures contained in
NRC's Privacy Act regulations, 10 CFR Part 9.
RECORD ACCESS PROCEDURES:
Same as ``Notification Procedures.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedures.''
[[Page 56449]]
RECORD SOURCE CATEGORIES:
Information in this system of records is principally obtained from
the individuals upon whom the records are maintained. Other sources of
information include, but are not limited to, the NRC Fitness Center
Director and other staff, physicians retained by the NRC, the
individuals' personal physicians, and other systems of records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
Addendum I--List of U.S. Nuclear Regulatory Commission Locations
Part 1--NRC Headquarters Offices
a. Gelman Building, 2120 L Street, NW., Washington, DC 20003-1527.
b. One White Flint North, 11555 Rockville Pike, Rockville, Maryland
20852-2738.
c. Two White Flint North, 11545 Rockville Pike, Rockville, Maryland
20852-2738.
d. Warehouse, 5008 Boiling Brook Parkway, Rockville, Maryland
20852-2738.
Part 2--NRC Regional Offices
a. NRC Region I, 475 Allendale Road, King of Prussia, Pennsylvania
19406-1415.
b. NRC Region II, Atlanta Federal Center, 23 T85, 61 Forsyth
Street, SW., Atlanta, Georgia 30303-3415.
c. NRC Region III, 801 Warrenville Road, Lisle, Illinois 60532-
4351.
d. NRC Region IV, 611 Ryan Plaza Drive, Suite 400, Arlington, Texas
76011-8064.
e. High-Level Waste Management Office, 1551 Hillshire Drive, Las
Vegas, Nevada 89134.
f. NRC Technical Training Center, 5746 Marlin Road, Suite 200,
Chattanooga, Tennessee 37411-5677.
Dated at Rockville, Maryland, this 11th day of September, 2000.
For the Nuclear Regulatory Commission.
Stuart Reiter,
Acting Chief Information Officer.
[FR Doc. 00-23787 Filed 9-15-00; 8:45 am]
BILLING CODE 7590-01-P