[Federal Register Volume 66, Number 167 (Tuesday, August 28, 2001)]
[Notices]
[Pages 45362-45372]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-21653]
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DEPARTMENT OF THE TREASURY
United States Secret Service
Privacy Act of 1974, as Amended; System of Records
AGENCY: United States Secret Service, Treasury.
ACTION: Notice of systems of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the U.S. Secret Service, Treasury, is
publishing its Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular
No. A-130, the U.S. Secret Service has completed a review of its
Privacy Act systems of records notices to identify changes that will
more accurately describe these records.
Treasury/USSS .002--Chief Counsel Record System, required minor
modifications to the ``Records Source Categories.''
Treasury/USSS .005--Freedom of Information Request System has been
incorporated into the Treasury-wide notice entitled ``DO .150--Freedom
of Information Act/Privacy Act Request Records.'' The system of records
notice was deleted from the Service's inventory of Privacy Act notices
on December 3, 1999, at 64 FR 67966.
Other changes throughout the systems notice are editorial in nature
and consist principally of changes to the ``System Locations'' and
``System Manager(s) Address.''
Systems Covered by This Notice: This notice covers all systems of
records adopted by the U.S. Secret Service up to June 1, 2001.
The systems notices are reprinted in their entirety following the
Table of Contents.
Dated: August 16, 2001.
W. Earl Wright, Jr.,
Chief Management and Administrative Programs Officer.
Table of Contents
USSS .001--Administrative Information System
USSS .002--Chief Counsel Record System
USSS .003--Criminal Investigation Information System
USSS .004--Financial Management Information System
USSS .006--Non-Criminal Investigation System
USSS .007--Protection System
USSS .008--Public Affairs Record System
USSS .009--Training Information System
[[Page 45363]]
United States Secret Service
Treasury/USSS .001
SYSTEM NAME:
Administrative Information System--Treasury/USSS.
SYSTEM LOCATION:
(a) U.S. Secret Service (Headquarters), 950 H St. NW, Washington,
DC 20223. Components of this System are geographically dispersed
throughout U.S. Secret Service field offices. (See below, United States
Secret Service, Appendix A, listing the addresses of Secret Service
offices.) (b) U.S. Secret Service Uniformed Division, 1111 18th St.,
NW, Washington, DC 20223; (c) Presidential Protective Division, U.S.
Secret Service, Room 10, Old Executive Office Building, 17th and
Pennsylvania Ave., NW, Washington, DC 20502; (d) Vice Presidential
Protective Division, U.S. Secret Service, Old Executive Office
Building, Room 295, Washington, DC 20502; (e) Dignitary Protective
Division, U.S. Secret Service, 950 H St., NW, Washington, DC 20223; (f)
Special Services Division, U.S. Secret Service, Anacostia Naval Annex,
Building 411, 245 Murray Drive, Washington, DC 20373; (g) Johnson
Protective Division, U.S. Secret Service, P.O. Box 927, Stonewall, TX
78671; (h) Ford Protective Division, U.S. Secret Service, P.O. Box 955,
Rancho Mirage, CA 92270-955; (i) Technical Security Division, U.S.
Secret Service, 1709 New York Avenue, NW., Washington, DC 20006; (j)
Carter Protective Division, U.S. Secret Service, P.O. Box 308, Plains,
GA 31780; (k) Reagan Protective Division, U.S. Secret Service, 2121
Avenue of the Stars, Century City, CA 90067; (l) Bush Protective
Division, U.S. Secret Service, P.O. Box 79797, Houston, Texas 77279-
9797; (m) White House Security Branch, U.S. Secret Service, Old
Executive Office Building, Rm. 23, Washington, D.C. 20502.
Categories of INDIVIDUALS COVERED BY THE SYSTEM:
(a) Individuals who are now or were Secret Service employees; (b)
Individuals, contractors, and vendors, etc., who are presently doing or
previously did business with the Secret Service; (c) Claimants against
the Secret Service under the Federal Tort Claims Act and the Military
Personnel and Federal Employees Claims Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Records containing information on issuance of Secret Service
equipment and accountable government property; (b) Records containing
procurement negotiations, contracts, agreements, etc., with the Secret
Service; (c) Records containing information on past, present, and
future administrative correspondence with individuals, contractors,
vendors, etc., who have or plan to enter into contractual agreements
with the Secret Service; (d) Records on vehicle accidents, injuries,
fatalities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title 40 and 41 of the U.S. Code, and other rules and regulations
where applicable; 5 U.S.C. 301; 44 U.S.C. 3101.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
(1) Disclosure of information to the Department of Treasury, GAO,
OMB, GSA, the Department of Justice and other Federal, state, and local
government agencies regarding purchases, contracts, and anticipated
purchases and contracts of the Secret Service; (2) To provide
administrative services for the Secret Service and maintain
administrative records as required by law; (3) To use in the
adjudication of any claim for or against the Secret Service; (4)
Disclosure to individuals, contractors, vendors, etc., for the purpose
of inquiries relating to or confirmation of orders and purchases; (5)
Disclosure to a student participating in a Secret Service student
volunteer program, where such disclosure is necessary to further the
efforts of the Secret Service.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are contained in file jackets and portions of the
information are stored electronically at Headquarters.
RETRIEVABILITY:
Records may be retrieved by name and/or number.
SAFEGUARDS:
(1) File jackets and electronic data at Headquarters are located in
locked rooms which are secured by alarms and other internal security
devices with guards on duty on an around the clock basis. Access is
available only to employees responsible for records management and
operational employees who have a need for such information, each of
whom holds a top secret security clearance; (2) The file jackets in
Secret Service field offices are located in locked file cabinets or in
locked rooms when Secret Service employees are not on duty. Access to
the system is limited to employees of the Secret Service holding top
secret security clearances.
RETENTION AND DISPOSAL:
The file jackets and electronic data are retained in accordance
with mandatory National Archives Records Administration (NARA), General
Records Schedules 3, 4, 8, 10, 11, 13, & 23. Disposal is by burning,
shredding, and/or electronic deletion.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Director, Office of Administration, U.S. Secret Service,
950 H St., NW, Suite 8250, Washington, DC 20223.
NOTIFICATION PROCEDURE:
Individuals who wish to present a request as to whether this system
contains records pertaining to them should address inquiries to:
Freedom of Information and Privacy Acts Officer, U.S. Secret Service,
950 H St., NW, Suite 3000, Washington, DC 20223.
RECORD ACCESS PROCEDURES:
Requests for information contained in this system should be
addressed to: Freedom of Information and Privacy Acts Officer, U.S.
Secret Service, 950 H St., NW, Suite 3000, Washington, DC 20223.
CONTESTING RECORD PROCEDURES:
See ``Record access procedures'' above.
RECORD SOURCE CATEGORIES:
(a) Individuals who are presently or were Secret Service employees;
(b) Individuals, corporations, companies, contractors, etc., previously
engaged or presently engaged in business with the Secret Service; (c)
Claimants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Treasury/USSS .002
SYSTEM NAME:
Chief Counsel Record System--Treasury/USSS.
SYSTEM LOCATION:
Office of Chief Counsel, United States Secret Service, 950 H St.,
NW, Washington, DC 20223.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(a) Individuals who have filed administrative claims; (b)
Individuals involved in litigation against the U.S. Secret Service; (c)
Individuals who have filed a petition regarding forfeiture; (d)
Employees, former employees or applicants who have filed equal
employment opportunity claims against the U.S. Secret Service; (e)
Employees or former employees who have appealed disciplinary actions
taken against them
[[Page 45364]]
by the U.S. Secret Service to the Merit System Protection Board.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Copies of administrative claims filed against the Secret
Service or employees of the U.S. Secret Service and responses thereto;
(b) Any type of legal document, including but not limited to
complaints, summaries, affidavits, litigation reports, motions,
subpoenas and any other court filing or administrative filing or
evidence; (c) Records concerning requests for information regarding the
use of reproductions of obligations of the United States including
bonds, checks, coins, coupons, currencies (U.S. and foreign),
fractional notes, postage stamps (U.S. and foreign), postal money
orders, and postmarks.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C. 3056; 28 U.S.C. 2672 (Federal Tort Claims Act); 18 U.S.C.
471-509.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
(1) Administrative claims may be routinely sent to Department of
Justice attorneys to assist them in litigation involving the Secret
Service; (2) Legal records and litigation reports may be sent to
Department of Justice attorneys to assist them in the preparation for
litigation; (3) Records indicating a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule or order issued pursuant thereto, may be referred to
the appropriate Federal, state, local or foreign agency charged with
the responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation or
order issued pursuant thereto; (4) Disclosures to opposing counsel, a
court magistrate or administrative tribunal in the course of a legal
proceeding, and disclosures to opposing counsel in the course of
discovery proceedings for the purpose of, enforcing, or prosecuting, a
violation or potential violation of law, whether civil, criminal or
regulatory in nature and whether arising by general statute or
particular program statute, or by regulation, rule or order issued
pursuant thereto; (5) Disclosures to Federal, state or local agencies
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, such as current licenses, if necessary
to obtain information relevant to an agency decision concerning the
hiring or retention of an employee, the issuance of a security
clearance, the letting of a contract, or the issuance of a license,
grant or other benefit; (6) Disclosures to a Federal agency in response
to its request, in connection with the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract or the issuance
of a license, grant, or other benefit by the requesting agency, to the
extent that the information is relevant and necessary to the requesting
agency's decision on the matter; (7) Disclosure to a student
participating in a Secret Service student volunteer program, where such
disclosure is necessary to further the efforts of the Secret Service.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are contained in file jackets.
RETRIEVABILITY:
This System is indexed chronologically for administrative claims
and requests for information regarding reproductions. Access to the
physical files containing litigation records is by name.
SAFEGUARDS:
The file jackets are secured in a locked room with guards on duty
on an around-the-clock basis. Access to the records is available only
to employees responsible for record management and operational
employees who have a need for such information, each of whom holds a
top secret security clearance.
RETENTION AND DISPOSAL:
(1) Closed litigation case files are retained for a period of 5
years; (2) Administrative claims, and requests for information are
disposed of at varying intervals in accordance with the records
retention schedule approved by the National Archives and Records
Administration. Any disposal is by shredding and/or burning.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Counsel, U.S. Secret Service, 950 H St., NW, Suite 9200,
Washington, DC 20223.
NOTIFICATION PROCEDURE:
Individuals who wish to present a request as to whether the system
contains records pertaining to them should address inquiries to:
Freedom of Information and Privacy Acts Officer, U.S. Secret Service,
950 H St., NW, Suite 3000, Washington, DC 20223.
RECORD ACCESS PROCEDURES:
Requests for information contained in this System should be
addressed to: Freedom of Information and Privacy Acts Officer, U.S.
Secret Service, 950 H St., NW, Suite 3000, Washington, DC 20223.
CONTESTING RECORD PROCEDURES:
See ``Record access procedures'' above.
RECORD SOURCE CATEGORIES:
(a) Administrative claims are filed by those individuals who
believe that they have a claim against the U.S. Secret Service; (b)
Individuals who are involved in legal proceedings against the U.S.
Secret Service. All litigation reports are initiated by Office of Chief
Counsel, U.S. Secret Service. Information may be received from courts,
administrative bodies, other federal or state agencies and private
parties or entities who have information concerning a legal matter
involving the U.S. Secret Service, and (c) Requests for information
regarding the use of reproductions from Secret Service field offices,
the general public, and from professional organizations; other Federal
agencies, and Federal, State and local courts.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Treasury/USSS .003
SYSTEM NAME:
Criminal Investigation Information System--Treasury/USSS.
SYSTEM LOCATION:
(a) United States Secret Service, (Headquarters) 950 H St., NW,
Washington, DC 20223; (b) Components of this System are geographically
dispersed throughout Secret Service field offices. (See United States
Secret Service Appendix A listing the addresses of Secret Service field
offices.)
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(a) Individuals who have been or are currently the subject of a
criminal investigation by the U.S. Secret Service in connection with
the performance by that agency of its authorized criminal investigative
functions; (b) Individuals who are payees, registered owners or
endorsers of stolen or lost obligations and other securities of the
United States; (c) Individuals who are witnesses, complainants,
informants, suspects, defendants, fugitives, released prisoners,
correspondents, organized crime figures, and victims of crimes who have
been identified by the Secret
[[Page 45365]]
Service in the conduct of criminal investigations or by information
supplied by other law enforcement agencies, government units, and the
general public.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Records containing information compiled for the purpose of
identifying individual criminal offenders and alleged offenders and
consisting only of identifying data and notations of arrest, the nature
and disposition of criminal charges, sentencing, confinement, release,
and parole or probation status; (b) Records containing information
compiled for the purpose of a criminal investigation, including reports
of informants and investigators, and associated with an identifiable
individual; (c) Records containing reports identifiable with an
individual compiled at various stages of the process of enforcement of
criminal laws from arrest or indictment through release from
supervision; (d) Records containing investigatory material compiled for
law enforcement purposes, including but not limited to, handwriting
exemplars; laboratory analyses of inks and papers; handwriting
analyses; petitions for the remission of forfeitures; notice of non-
receipt of Treasury drafts; affidavits of forged endorsements; opinions
of the examiner of questioned documents; reports or opinions from the
examination of computer evidence; reports or opinions from the
examination of altered cellular telephones; certificates by owners of
U.S. registered securities concerning forged requests for payments or
assignments; applications for relief on account of loss, theft, or
destruction of U.S. Savings Bonds or checks; photographic reproductions
of obligations and other securities of the United States; contraband
items; claims against the United States for the proceeds of government
checks and bonds; and reports necessary for the settlement of check and
bond claims; names and telephone numbers of persons intercepted by
electronic, mechanical, or other device under the provisions of Title
18 U.S.C., Section 2510 et.seq. compiled during the lawful course of a
criminal or civil investigation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C. 3056.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
(1) Disclosure to Federal, state, and local government agencies
foreign or domestic, having prosecutive and civil law enforcement
functions for use by attorneys, magistrates, and judges, parole or
probation authorities and other law enforcement authorities for the
purpose of developing a criminal or civil investigation, prosecuting,
sentencing, or determining the parole and probation status of criminal
offenders or suspected criminal offenders; (2) Disclosure to personnel
of other Federal, state and local law enforcement agencies, foreign or
domestic, for the purpose of developing information on subjects
involved in Secret Service criminal investigations and assisting other
law enforcement agencies in the investigation and prosecution of
violations of the criminal laws which those agencies are responsible
for enforcing; (3) Disclosure to personnel of Federal, state, and local
governmental agencies, where such disclosure is considered reasonably
necessary for the purpose of furthering Secret Service efforts to
investigate the activities of and apprehend criminal offenders and
suspected criminal offenders; (4) Disclosure to personnel of Federal,
state, and local governmental agencies, foreign and domestic, where
there is a showing of reasonable necessity to obtain such information
to accomplish a valid law enforcement purpose; (5) Disclosure to
employees and officials of financial and commercial business firms and
to private individuals of identifying information pertaining to actual
or suspected criminal offenders where such disclosure is considered
reasonably necessary for the purpose of furthering Secret Service
efforts to investigate the activities of and apprehend criminal
offenders and suspected criminal offenders; (6) Records maintained in
this System indicating a violation or potential violation of law,
whether civil, criminal or regulatory in nature, and whether arising by
general statute or particular program statute, or by regulation, rule
or order issued pursuant thereto, may be disclosed to the appropriate
agency, whether Federal, state, local or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, or rule, regulation
or order issued pursuant thereto; (7) Disclosures in the course of
presenting evidence to a court, magistrate or administrative tribunal
and disclosures to opposing counsel in the course of discovery
proceedings for the purpose of enforcing, or prosecuting, a violation
or potential violation of law, whether civil, criminal or regulatory in
nature and whether arising by general statute or particular program
statute, or by regulation, rule or order issued pursuant thereto; (8)
Disclosures to Federal, state or local agencies maintaining civil,
criminal or other pertinent information or enforcement information
relevant to an agency decision concerning the hiring or retention of an
employee, or the issuance of a license, grant or other benefit; (9)
Disclosures to a Federal, state or local agency in response to its
request, in connection with the hiring or retention of an employee, the
issuance of a security clearance, the reporting of an investigation of
an employee, the letting of a contract or the issuance of a license,
grant, or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's
decision on the matter; (10) Disclosures of information relating to
criminal and civil proceedings to the news media in accordance with the
guidelines contained in 28 CFR 50.2; (11) Disclosure in connection with
the utilization by the Secret Service of the Northern Virginia Regional
Identification System for the storage and retrieval of fingerprint
information maintained by the Secret Service; (12) Disclosure to a
student participating in a Secret Service student volunteer program,
where such disclosure is necessary to further the efforts of the Secret
Service.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
All records comprising this system are contained in file jackets,
computerized data systems, microfilm and microfiche. Portions of the
indices and information contained in the records are maintained in
electronic storage media located at Headquarters.
RETRIEVABILITY:
This system is indexed by name, address, vehicle license number,
and/or telephone number, and is retrieved through computer search of
magnetic media indices both at Headquarters and in the field offices.
Additionally, subjects are retrievable from the computerized files by
physical description. Access to the physical files containing records
is by case number.
SAFEGUARDS:
(1) At Headquarters, the file jackets containing the records are
secured by alarms, and other internal security devices, in locked rooms
with guards on duty on an around-the-clock basis.
[[Page 45366]]
Access to the records is available only to employees responsible for
records management and operational employees with a ``need to know,''
each of whom has a top secret security clearance; (2) In field offices
the file jackets are located in locked filing cabinets and when Secret
Service employees are not on duty, in locked rooms. Access to the
system is controlled and limited to employees of the Secret Service
holding top secret security clearances.
RETENTION AND DISPOSAL:
(1) All Judicial cases, 20 years; (2) Non-judicial criminal
investigative cases (except non-judicial check and bond cases), 10
years; (3) Non-judicial check claim and bond forgery cases, 5 years;
(4) Administrative files of an investigatory nature, 5 years; (5) All
other files and records the disposition of which is not otherwise
specified, 5 years; (6) Investigations for other districts, 2 years;
(7) Receipts vary with the case file to which they pertain; (8)
Investigation Control Forms, varies; (9) Arrest History Forms,
Indefinite; (10) Headquarters Criminal Investigative case files, 30
years; indices and microfilm copies are retained for an indefinite
period; (11) Consensual and non-consensual interception indices, 10
years or when investigative use no longer exists, whichever is longer;
(12) Fingerprint and photograph files, at varying intervals in
accordance with record retention schedules approved by the National
Archives and Records Administration. Disposal is by burning, shredding,
maceration, and pulping, and/or electronic deletion.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Director, Office of Investigations, U.S. Secret Service,
950 H St., NW, Suite 8900, Washington, DC 20223.
NOTIFICATION PROCEDURE:
In accordance with the provisions of 5 U.S.C. 552a (j) and (k), the
Director of the U.S. Secret Service has exempted this System from
compliance with the provisions of 5 U.S.C. 552a (e)(4)(G).
RECORD ACCESS PROCEDURES:
In accordance with the provisions of 5 U.S.C. 552a (j) and (k), the
Director of the U.S. Secret Service has exempted this System from
compliance with the provisions of 5 U.S.C. 552a (e)(4)(H).
CONTESTING RECORD PROCEDURES:
See ``Record access procedures'' above.
RECORD SOURCE CATEGORIES:
In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the
Director of the U.S. Secret Service has exempted this System from
compliance with the provisions of 5 U.S.C. 552a (e)(4)(I).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
This system is exempt from 5 U.S.C. 552a (c)(3), (c)(4), (d),
(e)(1), (e)(4)(G), (e)(4)(H), and (e)(4)(I), of the Privacy Act
pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). See 31 CFR 1.36.
Treasury/USSS .004
System name:
Financial Management Information System--Treasury/USSS.
SYSTEM LOCATION:
(a) U.S. Secret Service (Headquarters), 950 H St. NW, Washington,
DC 20223. Components of this System are geographically dispersed
throughout U.S. Secret Service field offices. (See below, United States
Secret Service, Appendix A, listing the addresses of Secret Service
offices.) (b) U.S. Secret Service Uniformed Division, 1111 18th St.,
NW, Washington, DC 20223;(c) Presidential Protective Division, U.S.
Secret Service, Room 10, Old Executive Office Building, 17th and
Pennsylvania Ave., NW, Washington, DC 20502; (d) Vice Presidential
Protective Division, U.S. Secret Service, Old Executive Office
Building, Room 295, Washington, DC 20502; (e) Dignitary Protective
Division, U.S. Secret Service, 950 H St., NW, Washington, DC 20223; (f)
Special Services Division, U.S. Secret Service, Anacostia Naval Annex,
Building 411, 245 Murray Drive, Washington, DC 20373; (g) Johnson
Protective Division, U.S. Secret Service, P.O. Box 927, Stonewall, TX
78671; (h) Ford Protective Division, U.S. Secret Service, P.O. Box 955,
Rancho Mirage, CA 92270-955; (i) Technical Security Division, U.S.
Secret Service, 1709 New York Avenue, NW., Washington, DC 20006; (j)
Carter Protective Division, U.S. Secret Service, P.O. Box 308, Plains,
GA 31780. (k) Reagan Protective Division, U.S. Secret Service, 2121
Avenue Of the Stars, Century City, CA 90067, (l) Bush Protective
Division, U. S. Secret Service P.O. Box 79797, Houston, Texas 77279-
9797, (m) White House Security Branch, U.S. Secret Service, Old
Executive Office Building, Rm. 23, Washington, DC 20502.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(a) Individuals who are now, or were previously, Secret Service
employees; (b) Individuals, contractors, vendors, etc., who are
presently doing business with or previously did business with the
Secret Service; (c) Individuals who are involved in or were previously
involved in tort claims with the Secret Service; (d) Individuals who
are now or previously were involved in payments (accounts receivable)
with the Secret Service; (e) Individuals who have been recipients of
awards.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Records containing information compiled for the purpose of pay,
travel, property damage, expenses incurred other than travel, and
retirement annuities and taxes; (b) Records containing information of
accounts receivable and payable, involving Secret Service employees and
other persons; (c) Records containing information of tort claims
dealing with Secret Service property, concerning payment and accounts
receivable; (d) Records containing information on the expenditures,
anticipated expenditures, and budget studies of the Secret Service; (e)
Time and attendance records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 68, 484, 952, and 1801 through 1806, and 5 U.S.C. 5514,
and 21 U.S.C. 2415.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The routine uses of the records contained in this System are as
follows: (1) Disclosure to the Internal Revenue Service, U.S. Treasury,
GAO, OPM and other Federal agencies dealing with the payment and
collection of monies concerning Secret Service employees; (2)
disclosure to the Internal Revenue Service, U.S. Treasury Department,
OPM, GAO, and other Federal agencies dealing with the payment,
collection and audit of monies concerning persons who have financial
dealings with the Secret Service; (3) To establish and maintain a means
of gaining statistical information needed to answer inquiries from
other Federal, state, and local governments and Congress; (4) To
establish a reporting system to Treasury, OMB, GAO, and Congress
concerning Secret Service expenditures; (5) To establish a means of
payments to contractors and vendors for purchases made by Secret
Service; (6) Disclosure to other Federal agencies to effect inter-
agency salary offset and to affect inter-agency administrative offset;
(7) Disclosures to debt collection agencies for debt collection
services; (8) Disclosures of current mailing addresses obtained from
the Internal Revenue Service, which have become a part of this system,
to consumer reporting agencies to obtain credit reports and to debt
collection agencies for collection services; (9) Disclosures to
appropriate
[[Page 45367]]
Federal, State, or foreign agencies responsible for investigating or
prosecution of the violation of, or for enforcing or implementing, a
statute, rule, regulation, order or license; (10) Disclosures to a
Federal, state, or local agency, maintaining civil, criminal or other
relevant enforcement information or other pertinent information, which
has requested information relevant to or necessary to the requesting
agency's or the bureau's hiring or retention of an employee, or
issuance of a security clearance, license, contract, grant, or other
benefit; (11) Disclosures to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, settlement negotiations, in response to a subpoena, or in
connection with criminal law proceedings; (12) Disclosures to foreign
governments in accordance with formal or informal international
agreements; (13) Disclosures to a congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains; (14) Disclosures to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings; (15) Disclosure
to third parties during the course of an investigation to the extent
necessary to obtain information pertinent to the investigation; (16)
Disclosure to a student participating in a Secret Service student
volunteer program, where such disclosure is necessary to further the
efforts of the Secret Service.
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to consumer reporting agencies as defined in the Debt Collection
of 1982 (31 U.S.C. 3701 (a)(3) or the Fair Credit Reporting Act [15
U.S.C. 1681a(f)].
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
All records are contained in files, and/or microfiche. The
information contained in this System is stored in computers maintained
at Headquarters.
RETRIEVABILITY:
This System is indexed by name and/or number at Headquarters and by
name only in field offices, resident offices and protective divisions.
Access is by name and/or number.
SAFEGUARDS:
(1) The file jackets, and computers are secured by alarms and other
internal security devices in locked rooms with guards on duty on a 24-
hour basis; (2) Access to the records is available only to employees
responsible for records management and operational employees who have a
need for such information, each of whom holds a top secret security
clearance; (3) The file jackets are located in locked rooms when Secret
Service employees are not on duty. Access is limited to employees
holding top secret security clearances.
RETENTION AND DISPOSAL:
(1) Financial Management Division's automated accounting systems,
foreign disbursement file, and paid files are retained for six years
and three months; (2) Accounts receivable systems are maintained for
six years and three months unless they are not liquidated; (3) Systems
for holiday, overtime, and other pay adjustments, enter on duty
information, resignations, retirements, reassignments, etc., are
disposed of at varying intervals in accordance with records retention
schedules approved by the National Archives Record Administration
(NARA); (4) Records on personnel are retained in accordance with
mandatory National Archives and Records Administration General Records
Schedules 2, 5, 6, and 7. Disposal of records is by burning, mulching,
shredding, or electronic deletion.
SYSTEM MANAGER(s) AND ADDRESS:
Assistant Director, Office of Administration, 950 H St., NW, Suite
8250, Washington, DC 20223.
NOTIFICATION PROCEDURE:
Individuals who wish to present a request as to whether this system
contains a record pertaining to them should address inquiries to:
Freedom of Information and Privacy Acts Officer, U.S. Secret Service,
950 H St., NW, Suite 3000, Washington, DC 20223.
RECORD ACCESS PROCEDURES:
Request for information contained in this System should be
addressed to: Freedom of Information and Privacy Acts Officer, U.S.
Secret Service, 950 H St., NW, Suite 3000, Washington, DC 20223.
CONTESTING RECORD PROCEDURES:
See ``Record access procedures'' above.
RECORD SOURCE CATEGORIES:
(a) Individuals who are presently or were previously Secret Service
employees; (b) Individuals who are presently or were service
contractors or suppliers with the Secret Service; (c) Individuals who
are presently or were previously involved in tort claims with the
Secret Service; (d) Individuals who are presently or were previously
involved in collections and disbursements with the Secret Service; (e)
Internal Revenue Service; (f) Surviving spouse of deceased personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Treasury/USSS .006
SYSTEM NAME:
Non-Criminal Investigation Information System--Treasury/USSS.
SYSTEM LOCATION:
System location: (a) U.S. Secret Service (Headquarters), 950 H St.
NW, Washington, DC 20223. Components of this System are geographically
dispersed throughout U.S. Secret Service field offices. (See below,
United States Secret Service, Appendix A, listing the addresses of
Secret Service offices.) (b) U.S. Secret Service Uniformed Division,
1111 18th St., NW, Washington, DC 20223; (c) Presidential Protective
Division, U.S. Secret Service, Room 10, Old Executive Office Building,
17th and Pennsylvania Ave., NW, Washington, DC 20502; (d) Vice
Presidential Protective Division, U.S. Secret Service, Old Executive
Office Building, Room 295, Washington, DC 20502; (e) Dignitary
Protective Division, U.S. Secret Service, 950 H St., NW, Washington, DC
20223; (f) Special Services Division, U.S. Secret Service, Anacostia
Naval Annex, Building 411, 245 Murray Drive, Washington, DC 20373; (g)
Johnson Protective Division, U.S. Secret Service, P.O. Box 927,
Stonewall, TX 78671; (h) Ford Protective Division, U.S. Secret Service,
P.O. Box 955, Rancho Mirage, CA 92270-955; (i) Technical Security
Division, U.S. Secret Service, 1709 New York Avenue, NW., Washington,
DC 20006; (j) Carter Protective Division, U.S. Secret Service, P.O. Box
308, Plains, GA 31780. (k) Reagan Protective Division, U.S. Secret
Service, 2121 Avenue Of the Stars, Century City, CA 90067, (l) Bush
Protective Division, U. S. Secret Service P.O. Box 79797, Houston,
Texas 77279-9797, (m) White House Security Branch, U.S. Secret Service,
Old Executive Office Building, Rm. 23, Washington, DC 20502, (n) WAVES
Center, Old Executive Office Building, Rm. 065, Washington, DC 20502.
[[Page 45368]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(a) Individuals who are applicants for employment with the U.S.
Secret Service and other bureaus of the Department of the Treasury; (b)
Individuals who are employees of the U.S. Secret Service and other
bureaus of the Department of the Treasury holding security clearances
granting access to classified documents and records; (c) Individuals
who have filed administrative claims with the Secret Service and other
bureaus of the Department of the Treasury under the Federal Tort Claims
Act or who have been involved in automobile accidents or other
incidents involving employees of the Secret Service and other bureaus
of the Department of the Treasury resulting in tort claims against such
individuals; (d) Individuals involved in investigations required in the
administration of the Government Losses in Shipment Act, the Gold
Reserve Act, and the Silver Purchase Act; (e) Individuals who are
employees of the Secret Service and other bureaus of the Department of
the Treasury who have been accused of misconduct in the performance of
their duties, or who have been the subject of a complaint involving the
performance of their official functions; (f) Individuals who are the
subject of investigations or supply information to investigative agents
conducting special investigations relating to the performance by the
Secret Service of its statutory and regulatory functions.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Record containing investigatory material compiled solely for
the purpose of determining suitability, eligibility, or qualifications
for Federal civilian employment or access to classified information;
(b) Records containing investigatory material compiled for law
enforcement purposes, including but not limited to, reports of
investigators relating to claims under the Federal Tort Claims Act,
Government Losses in Shipment Act, the Gold Reserve Act and the Silver
Purchase Act, and employee misconduct or malfeasance; (c) Records
containing reports or statement of investigators, witnesses,
complainants, claimants and correspondents associated with identifiable
individuals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C. 3056, Executive Order 10450 and Treasury Order 102-18
(revised March, 1985); and Treasury Order 173-1.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The routine uses of the records contained in this System are as
follows: (1) Disclosure to the Department of Justice and other Federal
agencies for administrative, civil, or other legal proceedings to be
used by personnel officials, attorneys, administrative law officers,
and judges; (2) Disclosure to personnel of other Federal, state and
local governmental agencies, foreign and domestic, for the purpose of
developing or confirming information on individuals involved in non-
criminal investigations conducted by the Secret Service; (3) Disclosure
to personnel of private institutions and to private individuals for the
purpose of confirming and/or determining suitability, eligibility, or
qualifications for Federal civilian employment or access to classified
information; and for the purposes of furthering the efforts of the
Secret Service to investigate the activities of individuals related to
or involved in non-criminal civil and administrative investigations;
(4) Disclosure to another agency or to an instrumentality of any
governmental jurisdiction within or under the control of the United
States for the purpose of determining suitability, eligibility, or
qualifications for employment with or access to classified information
in such other agency or instrumentality; (5) Records maintained
indicating a violation or potential violation of law, whether civil,
criminal or regulatory in nature, and whether arising by general
statute or particular program statute, or by regulation, rule or order
issued pursuant thereto, may be referred to the appropriate agency,
whether Federal, state, local or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, or rule, regulation
or order issued pursuant thereto; (6) Disclosures in the course of
presenting evidence to a court, magistrate or administrative tribunal
and disclosures to opposing counsel in the course of discovery
proceedings for the purpose of enforcing, or prosecuting, a violation
or potential violation of law, whether civil, criminal or regulatory in
nature and whether arising by general statute or particular program
statute, or by regulation, rule or order issued pursuant thereto; (7)
Disclosures to Federal, state or local agencies maintaining civil,
criminal or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to an agency decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant or other
benefit, to the extent that the information is relevant and necessary
to the requesting agencies' decision on the matter; (8) Disclosures of
information relating to civil proceedings to the news media in
accordance with the guidelines contained in 28 CFR 50.2; (9) Disclosure
to Federal, state, or local government agencies for the purpose of
developing a relevant ongoing civil, criminal, or background
investigation; (10) Disclosure to a student participating in a Secret
Service student volunteer program, where such disclosure is necessary
to further the efforts of the Secret Service.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records comprising this system are contained in file jackets,
computerized data systems, microfilm, and microfiche. Portions of the
information are maintained in on-line computer data files located at
Headquarters.
RETRIEVABILITY:
This System is indexed alphabetically by name in Headquarters,
Office of Inspection, and in field offices and retrieved through manual
search of index cards and/or through computer search of magnetic media.
Access to the physical files is by case number obtained from the name
indices.
SAFEGUARDS:
(1) The file jackets, indices and magnetic media are secured by
alarms and other internal security devices in locked rooms with guards
on duty on an around-the-clock basis. Access to the records is
available only to employees responsible for record management and
operational employees who have a need for such information, each of
whom holds a top secret security clearance; (2) The file jackets field
offices are located in locked filing cabinets and when employees are
not on duty, in locked rooms. Access to the system is limited to
employees holding top secret security clearances.
RETENTION AND DISPOSAL:
The retention schedule is as follows: (1) All judicial case records
are retained for a period of 30 years; (2) Applicant security and
background investigation records of Secret Service employees are
retained for 20 years after retirement or separation of the employee
from Secret Service employment; (3) Applicant
[[Page 45369]]
investigation records relating to employees of Bureaus of the Treasury
Department other than the Secret Service, are retained for 20 years;
(4) All other records, the disposition of which are not otherwise
specified, are retained. No destruction authorized. Magnetic media
indices are retained for an indefinite period of time. Disposal:
Disposal of records is by burning, shredding, maceration, pulping, and
electronic deletion.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Directors, Office of Investigation and Office of
Inspection, 950 H St., NW, Washington, DC 20223.
Notification procedure:
The Director of the U.S. Secret Service has exempted this System
from the provisions of 5 U.S.C. 552a (e)(4)(G).
Record access procedures:
The Director of the U.S. Secret Service has exempted this System
from the provisions of 5 U.S.C. 552a (e)(4)(H).
Contesting record procedures:
See ``Record access procedures'' above.
Record source categories:
The Director of the U.S. Secret Service has exempted this System
from the provisions of 5 U.S.C. 552a (e)(4)(I).
Exemptions claimed for the system:
This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(4)(G),
(e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C.
552a (j)(2) and (k)(2). See 31 CFR 1.36.
Treasury/USSS .007
System name:
Protection Information System--Treasury/USSS.
System location:
(a) U.S. Secret Service (Headquarters), 950 H St. NW, Washington,
DC 20223. Components of this System are geographically dispersed
throughout U.S. Secret Service field offices. (See below, United States
Secret Service, Appendix A, listing the addresses of Secret Service
offices.) (b) U.S. Secret Service Uniformed Division, 1111 18th St.,
NW, Washington, DC 20223;(c) Presidential Protective Division, U.S.
Secret Service, Room 10, Old Executive Office Building, 17th and
Pennsylvania Ave., NW, Washington, DC 20502; (d) Vice Presidential
Protective Division, U.S. Secret Service, Old Executive Office
Building, Room 295, Washington, DC 20502; (e) Dignitary Protective
Division, U.S. Secret Service, 950 H St., NW, Washington, DC 20223; (f)
Special Services Division, U.S. Secret Service, Anacostia Naval Annex,
Building 411, 245 Murray Drive, Washington, DC 20373; (g) Johnson
Protective Division, U.S. Secret Service, P.O. Box 927, Stonewall, TX
78671; (h) Ford Protective Division, U.S. Secret Service, P.O. Box 955,
Rancho Mirage, CA 92270-955; (i) Technical Security Division, U.S.
Secret Service, 1709 New York Avenue, NW., Washington, DC 20006; (j)
Carter Protective Division, U.S. Secret Service, P.O. Box 308, Plains,
GA 31780. (k) Reagan Protective Division, U.S. Secret Service, 2121
Avenue Of the Stars, Century City, CA 90067, (l) Bush Protective
Division, U. S. Secret Service P.O. Box 79797, Houston, Texas 77279-
9797, (m) White House Security Branch, U.S. Secret Service, Old
Executive Office Building, Rm. 23, Washington, DC 20502, (n) WAVES
Center, Old Executive Office Building, Rm. 065, Washington, DC 20502
Categories of individuals covered by the system:
(a) Individuals who have been or are currently the subject of a
criminal investigation by the U.S. Secret Service or another law
enforcement agency for the violation of certain criminal statutes
relating to the protection of persons or the security of properties;
(b) Individuals who are the subjects of investigative records and
reports supplied to the Secret Service by Federal, state, and local law
enforcement agencies, foreign or domestic, other non-law enforcement
governmental agencies, or private institutions and individuals; (c)
Individuals who are the subjects of non-criminal protective and
background investigations by the Secret Service and other law
enforcement agencies where the evaluation of such individuals, in
accordance with criteria established by the Secret Service, indicates a
need for such investigations; (d) Individuals who are granted ingress
and egress to areas secured by the Secret Service, or to areas in close
proximity to persons protected by the Secret Service, including but not
limited to invitees, passholders, tradesmen, and law enforcement,
maintenance or service personnel; (e) Individuals who have attempted or
solicited unauthorized entry into areas secured by the Secret Service;
individuals who have sought an audience or contact with persons
protected by the Secret Service or who have been involved in incidents
or events which relate to the protective functions of the Secret
Service; (f) Individuals who are witnesses, protectees, suspects,
complainants, informants, defendants, fugitives, released prisoners,
and correspondents who have been identified by the Secret Service or
from information supplied by other law enforcement agencies,
governmental units, private institutions, and members of the general
public in connection with the performance by the Secret Service of its
authorized protective functions.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Records containing information compiled for the purpose of
identifying individual criminal offenders and alleged offenders and
consisting only of identifying data and notations of arrest, the nature
and disposition of criminal charges, sentencing, confinement, release,
and parole or probation status; (b) Records containing information
compiled for the purpose of a criminal investigation, including reports
of informants and investigators, which are associated with an
identifiable individual; (c) Records containing reports relative to an
individual compiled at various stages of the process of enforcement of
certain criminal laws from arrest or indictment through release from
supervision; (d) Records containing information supplied by other
Federal, state, and local law enforcement agencies, foreign or
domestic, other non-law enforcement governmental agencies, private
institutions and persons concerning individuals who, because of their
activities, personality traits, criminal or mental history, or history
of social deviancy, may be of interest to the Secret Service in
connection with the performance by that agency of its protective
functions; (e) Records containing information compiled for the purpose
of identifying and evaluating individuals who may constitute a threat
to the safety of persons or security of areas protected by the Secret
Service; (f) Records containing information compiled for the purpose of
background investigations of individuals, including but not limited to,
passholders, tradesmen, maintenance or service personnel who have
access to areas secured by or who may be in close proximity to persons
protected by the Secret Service.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The protective authority is contained in 18 U.S.C. 3056 and Section
1 of Public Law 90-331, (18 U.S.C. 871; 18 U.S.C. 1751). The protective
and security authority of the U.S. Secret Service Uniformed Division is
contained in 3 U.S.C. 202.
[[Page 45370]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The routine uses are as follows: (1) Disclosure to the Department
of Justice and other Federal, state, and local governmental agencies
having a prosecutive function for the use of attorneys, magistrates,
and judges; and parole and probation authorities for the purpose of
prosecuting, sentencing, and determining the parole and probation
status of criminal offenders or suspected criminal offenders; and for
civil and other proceedings involving Secret Service Protective
functions; (2) Disclosure to personnel of other Federal, state and
local law enforcement agencies, foreign or domestic, for the purpose of
developing information on subjects involved in Secret Service
protective investigations and evaluations and for the purpose of
protective intelligence briefings of personnel of other law enforcement
and governmental agencies assisting the U.S. Secret Service in the
performance of its protective functions; (3) Disclosure to personnel of
Federal, state, and local governmental agencies, foreign or domestic,
where such disclosures are considered reasonably necessary for the
purpose of furthering Secret Service efforts to investigate the
activities of those persons considered to be of protective interest;
(4) Disclosure to personnel of Federal, state, and local law
enforcement agencies and other governmental agencies, foreign or
domestic, where there is a showing of a reasonable need to accomplish a
valid enforcement purpose; (5) Disclosure to personnel of private
institutions and to private individuals of identifying information
pertaining to actual or suspected criminal offenders or other
individuals considered to be of protective interest for the purpose of
furthering Secret Service efforts to evaluate the danger such
individuals pose to persons protected by that agency; (6) Records
indicating a violation or potential violation of law, whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or particular program statute, or by regulation, rule, or order
issued pursuant thereto, may be disclosed to the appropriate agency,
whether Federal, state, local or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, or rule,
regulation, or order issued pursuant thereto; (7) Disclosures in the
course of presenting evidence to a court, magistrate or administrative
tribunal and disclosures to opposing counsel in the course of discovery
proceedings for the purpose of enforcing, or prosecuting, a violation
or potential violation of law, whether civil, criminal or regulatory in
nature and whether arising by general statute or particular program
statute, or by regulation, rule or order issued pursuant thereto; (8)
Disclosures and/or responses to Federal, state or local agencies
maintaining civil, criminal or other relevant law enforcement
information or other pertinent information, such as current licenses,
if necessary to obtain information relevant to an agency decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the issuance of a contract, grant or other benefit,
to the extent that the information is relevant and necessary to the
requesting agency's decision on the matter; (9) Disclosures of
information relating to criminal and civil proceedings to the news
media in accordance with the guidelines contained in 28 CFR 50.2; (10)
Disclosure to a student participating in a Secret Service student
volunteer program, where such disclosure is necessary to further the
efforts of the Secret Service.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
All records are contained in file jackets, microfilm, or
microfiche. Portions of the information contained in the records are
maintained in on-line computer data files located at Headquarters and
in the Old Executive Office Building.
RETRIEVABILITY:
This System is indexed by case number and other case related data
in master and magnetic media indices. Access to the physical files is
by case number, both at Headquarters and the field offices.
SAFEGUARDS:
(1) The file jackets and magnetic media are secured in locked rooms
secured by alarms and other internal security devices with guards on
duty on a twenty four hour basis. Access to the records is available
only to employees responsible for record management and operational
employees who have a need for such information, each of whom holds a
top secret security clearance; (2) The file jackets in field offices
are located in locked filing cabinets and in locked and alarmed rooms
when employees are not on duty. Access to the system is limited to
employees of the Secret Service holding top secret security clearances.
RETENTION AND DISPOSAL:
The retention schedule for records is as follows: (1) All judicial
case records are retained for a period of 30 years. In cases where
periodic checkups are conducted in protective intelligence cases, the
retention period is computed from the date of the final check-up. (2)
All other protective intelligence case records including protective
surveys and non-judicial protective intelligence cases are routinely
retained for a period of five years; (3) Disposal of records contained
in this System is by burning or shredding.
SYSTEM MANAGER(s) AND ADDRESS:
Assistant Director, Office of Protective Research, Assistant
Director Protective Operations, U.S. Secret Service, 950 H St., NW,
Washington, DC 20223.
NOTIFICATION PROCEDURE:
In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the
Director of the U.S. Secret Service has exempted this System from the
provisions of 5 U.S.C. 552a(e)(4)(G).
RECORD ACCESS PROCEDURES:
In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the
Director of the U.S. Secret Service has exempted this System from the
provisions of 5 U.S.C. 552a(e)(4)(H).
CONTESTING RECORD PROCEDURES:
See ``Record access procedures'' above.
RECORD SOURCE CATEGORIES:
In accordance with the provisions of 5 U.S.C. 552a (j) and (k) the
Director of the U.S. Secret Service has exempted this System from the
provisions of 5 U.S.C. 552a(e)(4)(I).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
This system is exempt from 5 U.S.C. 552a (c)(2), (c)(3), (c)(4),
(d), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f) and
(g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2), (k)(2) and
(k)(3). See 31 CFR 1.36.
Treasury/USSS .008
SYSTEM NAME:
Public Affairs Record System--Treasury/USSS.
SYSTEM LOCATION:
U.S. Secret Service, 950 H St., NW, Washington, DC 20223.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(a) Persons who are private citizens who correspond requesting
information relating to the Secret Service; (b) Persons who are members
of the news
[[Page 45371]]
media, authors and publishers requesting information about the Secret
Service; (c) Members of Congress who make inquiries with the Secret
Service; (d) Persons who are recipients of the Secret Service Honor
Award, who have received recognition from or assisted the Secret
Service.
CATEGORIES OF RECORDS IN THE SYSTEM:
(a) Records of inquiries received from the general public, the
communication media and the press relative to Secret Service
activities; (b) Records of awards presented by the Secret Service; (c)
Records of Congressional inquiries and correspondence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C. 3056 and Treasury Department Order Number 173-3, dated
October 29, 1965.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The routine uses are as follows: (1) Disclosures and/or responses
to members of Congress and/or the general public. (2) Disclosure to a
student participating in a Secret Service student volunteer program,
where such disclosure is necessary to further the efforts of the Secret
Service.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records comprising this System are maintained in file jackets.
RETRIEVABILTY:
Records are filed alphabetically and chronologically.
SAFEGUARDS:
The records are secured in locked filing cabinets and/or in locked
rooms, with guards on duty on a twenty four hour basis. Access is
available only to employees responsible for management of the system
and operational employees who have a need for such information, each of
whom holds a top secret security clearance.
RETENTION AND DISPOSAL:
Records in this system are maintained in accordance with mandatory
General Services Administration, Records Schedule 14, Items 1-7.
Disposal of records is by burning, shredding, and electronic deletion.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Director, Office of Government Liaison and Public
Affairs, U.S. Secret Service, 950 H St., NW, Suite 8400, Washington, DC
20223.
NOTIFICATION PROCEDURE:
Individuals who wish to present a request as to whether this system
contains records pertaining to them should address inquiries to:
Freedom of Information and Privacy Acts Officer, U.S. Secret Service,
950 H St., NW, Suite 3000, Washington, DC 20223.
RECORD ACCESS PROCEDURES:
Requests for information contained in the System should be
addressed to: Freedom of Information and Privacy Acts Officer, U.S.
Secret Service, 950 H St., NW, Suite 3000, Washington, DC 20223.
CONTESTING RECORD PROCEDURES:
See ``Record access procedures'' above.
RECORD SOURCE CATEGORIES:
(a) The general public, the news media and members of Congress who
correspond with the Secret Service; (b) Persons who have received
awards or honors from the Secret Service.
EXCEPTIONS CLAIMED FOR THE SYSTEM:
None.
Treasury/USSS .009
SYSTEM NAME:
Training Information System--Treasury/USSS.
SYSTEM LOCATION:
James J. Rowley Training Center, Laurel, MD 20708.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are now or were Secret Service employees and
officers of the U.S. Secret Service Uniformed Division.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records containing the type and dates of training programs of the
U.S. Secret Service employees, officers of the U.S. Secret Service
Uniformed Division including course control documents and lesson plans
for classes conducted by the Office of Human Resources and Training.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
18 U.S.C. 3056.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Disclosure to a student participating in a Secret Service student
volunteer program, where such disclosure is necessary to further the
efforts of the Secret Service, otherwise, disclosures are not made
outside of the Agency.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on cards and in a computer database.
RETRIEVABILITY:
Records are filed alphabetically.
SAFEGUARDS:
Records are secured in locked rooms with alarms when employees are
not on duty. Access is available only to employees responsible for
management of the records and operational employees who have a need for
such information, each of whom holds a top secret security clearance.
RETENTION AND DISPOSAL:
Records are currently disposed of at varying intervals in
accordance with record retention schedules approved by the National
Archives and Records Administration (NARA).
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Director, Office of Human Resources and Training, U.S.
Secret Service, 950 H St., Suite 8600, NW, Washington, DC 20223.
NOTIFICATION PROCEDURE:
Individuals who wish to present a request as to whether this system
contains records pertaining to them should address inquiries to:
Freedom of Information and Privacy Acts Officer, U.S. Secret Service,
950 H St., NW., Suite 3000, Washington, DC 20223.
RECORD ACCESS PROCEDURES:
Requests for information contained in the System should be
addressed to: Freedom of Information and Privacy Acts Officer, U.S.
Secret Service, 950 H St., NW, Suite 3000, Washington, DC 20223.
CONTESTING RECORD PROCEDURES:
See ``Record access procedures'' above.
RECORD SOURCE CATEGORIES:
(a) Individuals who are now or were Secret Service employees,
officers of the U.S. Secret Service Uniformed Division, (b) Individuals
from other Federal, state and local law enforcement agencies.
EXCEPTIONS CLAIMED FOR THE SYSTEM:
None.
USSS Appendix A
U.S. Secret Service field offices and resident offices:
Great Washington Professional Building, 441 Wolf Ledges Parkway,
Akron, OH 44311
Compass Bank Building, 505 Marquette
[[Page 45372]]
Street, NW, Suite 1700, Albuquerque, NM 87102
6100 Rockside Woods Blvd., Room 440, Cleveland, OH 44131-2334.
Equitable Building, P.O. Box 54407, Atlanta, GA 30308
Ventnor Professional Campus, 6601 Ventnor Ave., Suite 501, Ventnor
City, NJ 08406
Federal Office Building, 300 East 8th Street, Suite 972, Austin, TX
78701
100 S. Charles Street, 11th Floor, Baltimore, MD 21201
125 East John W. Carpenter Fwy, Suite #300, Irving, TX 75062
Daniel Bldg., 15 South 20th St., Suite 1125, Birmingham, AL 35233
Thomas P. O'Neill, Jr. Federal Bldg., 10 Causeway Street, Suite 791,
Boston, MA 02222-1080
610 Main St., Suite 300, Buffalo, NY 14202
BB&T Square, 300 Summers Start, Suite 910, Charleston, WV 25301
One Fairview Center, 6302 Fairview Rd., Suite 400, Charlotte, NC
28210
Gateway IV Building, 300 Riverside Plaza, Suite 1200 North, Chicago,
IL 60606
John Weld Peck Federal Building, 550 Main Street, Room 6118,
Cincinnati, OH 45202
6100 Rockside Woods Blvd., Suite 440, Cleveland, OH 44131
Strom Thurmond Federal Bldg., 1835 Assembly Street, Suite 1425,
Columbia, SC 29201
500 South Front Street, Suite 800, Columbus, OH 43215
125 East John W. Carpenter, Suite 300, Irving, TX 75062
1660 Lincoln Street, Suite 1430, Denver, CO 80264
Patrick V. McNamara Building, Suite 1000, 477 Michigan Avenue,
Detroit, MI 48226
Mesa One Building, 4849 North Mesa, Suite 210, El Paso, TX 79912
330 Ionia Ave., NW, Suite 302, Grand Rapids, MI 49503-2350
301 North Main Street, Greenville, SC 29601
300 Ala Moana Boulevard; Room 6-210, P.O. Box 50046, Honolulu, HI
96850
602 Sawyer St., Suite 500, Houston, TX 77007
Federal Building, 575 N. Pennsylvania Street, Suite 211,
Indianapolis, IN 46204
Federal Bldg., 100 West Capitol Street, Suite 840, Jackson, MS 39269
7820 Arlington Expressway, Suite 500, Jacksonville, FL 32211
JFK International Airport, Bldg.#75, Room 246, Jamaica, NY 11430
1150 Grand Avenue, Suite 510, Kansas City, MO 64106
P.O. Box 16027, Federal Station, Las Vegas, NV 89101
111 Center Street, Suite 1700, Little Rock, AR 72201
RoyBal Federal Bldg., 17th Fl., 255 E. Temple Street, Los Angeles,
CA 90012
377 Federal Building, 600 Dr. Martin Luther King, Jr., Place,
Louisville, KY 40202
35 Pinelawn Road, Suite 216E, Melville, NY 11747
5350 Poplar Ave., Suite 204, Memphis, TN 38119
8375 Northwest 53rd Street, Suite 100, Miami, FL 33166
572 Federal Courthouse, 517 E. Wisconsin Ave., Milwaukee, WI 53202
U.S. Courthouse, 300 South 4th Street, Minneapolis, MN 55415
182 Saint Francis Street, Suite 200, Mobile, AL 32501
U.S. Courthouse 658, 801 Broadway Street, Nashville, TN 37203
Headquarters Plaza--West Tower, Suite 700, One Speedwell Ave.,
Morristown, NJ 07960
P.O. Box 45, New Haven, CT 06501
Hale Boggs Federal Building, 501 Magazine St., Room 807, New
Orleans, LA 70130
7 World Trade Center, 9th Fl., New York, NY 10048-1901
Federal Building, Suite 640, 200 Granby Street, Norfolk, VA 23510
Lakepointe Towers, Suite 650, 4013 NW Expressway, Oklahoma City, OK
73116
2707 North 108th Street, Suite 301, Omaha, NE 68164
135 W. Central Blvd., Suite 670, Orlando, FL 32801
7236 Federal Building, 600 Arch Street, Philadelphia, PA 19106-1676
3200 North Central Ave., Suite 1450, Phoenix, AZ 85012
William S. Moorehead Federal Bldg., 1000 Liberty Avenue, Room 1611,
Pittsburgh, PA 15222
The Federal Center, 380 Westminster St., Suite 343, Providence, RI
02903
4407 Bland Road, Suite 210, Raleigh, NC 27609
Main St Centre, 600 East Main Street, Suite 1910, Richmond, VA 23219
4371 Latham St., Suite 203, Riverside, CA 92501
501 I Street, Suite 9-5000, Sacramento, CA 95814
301 E Genesee, Suite 200, Saginaw, MI 48607
111 South 10th Street, St. Louis, MO 63102
American Plaza II, 57 West 200 South, Suite 450, Salt Lake City, UT
84101
727 E. Durango Blvd.,Room B410, Federal Building, San Antonio, TX
78206
550 West C St., Suite 660, San Diego, CA 92101
345 Spear St., Suite 530, San Francisco, CA 94105
U.S. Courthouse and Federal Building, 280 South 1st St., Suite 2050,
San Jose, CA 95113
200 W. Santa Ana Blvd., Suite 500, Santa Ana, CA 92701
915 Second Ave., Room 806, Seattle, WA 98174
601 W. Riverside Avenue, Suite 1340, Spokane, WA 99201
400 West Monroe, Suite 301, Springfield, IL 62704
501 East Polk St., Room 1101, Tampa, FL 33602
402 East State Street, Trenton, NJ 08608
1050 Connecticut Ave., NW, Suite 1000, Washington, DC 20036
Suite 800, 505 South Flagler Drive, West Palm Beach, FL 33401
140 Grand St., Suite 300, White Plains, NY 10601
920 King Street, Suite 414, Wilmington, DE 19801
American Embassy/USSS--Bangkok Box 64, APO AP 96546
U.S. Embassy--Bogota, Unit 5146, APO AA 34038
American Embassy, Bonn, PSC 117, Box 300, APO AE 09080
U.S. Consulate, Montreal, P.O. Box 847, Champlain, NY 12919-0847
American Embassy/USSS--London, England PSC 801, Box 64, FPO AE
09498-4064
1510 FD Roosevelt Ave., Suite 3B, Guaynabo, PR 00968
United States Consulate General, PSC 59, Milan, APO AE 09624
American Embassy, Nicosia, PSC 815, FPO AE 09836
American Embassy/USSS--Manila, Philippines PSC 500 Box 12 FPO AP
96515
American Embassy/USSS--Paris, PSC 116, Box D306, APO AE 09777-5000
American Embassy/USSS--Rome, Italy PSC 59, Box 62, USSS, APO AE
09624
U.S. Consulate General, PSC 464, Box 25, FPO AP 96521-0006
U.S. Embassy, P.O. Box 5000, Ogdensburg, NY 13669
PCS 120, Box 3000, APO AE 09265
PSC 77 (USSS), APO AE 09721
Department of State, 9300 Pretoria Place, Washington, DC 20521
U.S. Consulate, Vancover, P.O. Box 5002, Point Roberts, WA 98281
[FR Doc. 01-21653 Filed 8-27-01; 8:45 am]
BILLING CODE 4810-42-P