[Federal Register Volume 68, Number 67 (Tuesday, April 8, 2003)]
[Notices]
[Pages 17090-17097]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-8435]
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OFFICE OF MANAGEMENT AND BUDGET
Office of Federal Financial Management; Standard Data Elements
for Federal Grant Applications
AGENCY: Office of Federal Financial Management (OFFM), Office of
Management and Budget (OMB).
ACTION: Notice of proposed requirement to establish standard data
elements.
-----------------------------------------------------------------------
SUMMARY: OMB proposes (1) to establish a standard set of data elements
and definitions as found on the SF-424, plus five additional data
elements for Federal agencies and grant applicants to use on both paper
and electronic applications for discretionary grants, and (2) to
require a new assurance statement to replace the current assurances
found on the SF-424. The Federal E-Grants initiative calls for the
development of a one-stop, electronic grant portal where potential
grant recipients will receive full service electronic grant
administration as part of the implementation of the Federal Financial
Assistance Management Improvement Act of 1999 (Pub. L. 106-107).
The grantee community is familiar with most of the data elements,
which have been required by Standard Form (SF) 424, ``Application for
Federal Assistance,'' SF-424A, Budget Information Non-Construction; SF-
424B, Assurances--Non-Construction Programs; SF-424C, Budget
Information Construction Programs, and SF-424D, Assurances--
Construction Programs. OMB is adding the following five new standard
data elements to those already appearing on the current SF-424 and will
revise the form accordingly. The five new standard data elements being
added are:
(1) Requesting entity's universal identifier (see proposal to use
the Duns Universal Numbering System (DUNS) in the October 30, 2002
Federal Register, Vol. 67, No. 210, pp. 66177-66178;
(2) Requesting entity's e-mail address;
(3) Requesting entity's country location for address purposes;
(4) Requesting entity's facsimile (Fax) number; and
(5) Requesting entity's indictor for ``Not-For-Profit'' under
``Type of Applicant'' based upon how the entity is classified with the
Internal Revenue Service.
The use of government-wide standard data elements by grant
applicants and the Federal agencies that award discretionary grants or
cooperative agreements establishes the data standard for grant
applications submitted via the E-Grants portal grant application
software known as E-Apply. In order to establish data standards, this
Notice also identifies how the data will be transmitted for E-Apply.
The proposed electronic transmission of the data set is to use the
conventions established by the American National Standards Institute
(ANSI) 194 Data Transaction Set. These data elements will be
incorporated into the first version of E-Apply, scheduled for release
in October 2003, which will permit applicants to apply electronically
for Federal grants.
The consolidated assurance statement, which is being proposed to
replace the current assurances found on the SF-424B and SF-424D, is
designed to provide a streamlined way for Federal agencies to obtain
assurance about compliance with applicable requirements. OMB believes
the addition of the consolidated assurance statement will allow
applicants to proceed through the application process in a more
efficient manner. Only at time of award would the grantee address any
specific agency assurances that are incorporated in the award and are
above and beyond the standard assurances.
DATES: Comments on the proposed data elements, definitions and
consolidated assurance statement must be submitted by June 9, 2003.
ADDRESSES: Due to potential delays in OMB's receipt and processing of
mail sent through the U.S. Postal Service, we encourage respondents to
submit comments electronically to ensure timely receipt. We cannot
guarantee that comments mailed will be received before the comment
closing date.
Electronic mail comments may be submitted to: [email protected].
Please include ``Standard Data Elements Comments'' in the subject line
and put the full body of your comments in the text of the electronic
message and as an attachment. Please include your name,
[[Page 17091]]
title, organization, postal address, telephone number, and E-mail
address in the text of the message. Comments may also be submitted via
facsimile to 202-395-3952. Comments may be mailed to Sandra Swab,
Office of Federal Financial Management, Office of Management and
Budget, Room 6025, New Executive Office Building, Washington, DC 20503.
FOR FURTHER INFORMATION CONTACT: Sandra Swab, Office of Federal
Financial Management, Office of Management and Budget, telephone 202-
395-3993, and E-mail: [email protected].
SUPPLEMENTARY INFORMATION:
Standard Set of Data Elements and Definitions
The Federal E-Grants initiative, one of 24 initiatives of the
Administration's overall E-Government program for improving access to
Government services via the Internet, calls for the development of a
one-stop, electronic grant portal where potential grant recipients will
receive full service electronic grant administration. OMB is seeking to
develop a standard set of data elements that will be used by grant-
making Federal agencies to develop web-based grant application
software. The application software, E-Apply, will permit the use of on-
line grant applications by October 2003. This Federal Register
announcement seeks public comment on establishing the current data
elements and definitions of the SF-424 with the proposed five
additional data elements as the standard data set that Federal agencies
would include in the first version for electronic grant applications.
The standard data elements are found in the attachment to this notice.
The attachment identifies the current data elements and definitions
found on the SF-424. The proposed data elements have been required of
grant applicants when submitting SF-424s to which OMB is proposing to
add five new elements: (1) Requesting entity's universal identifier
(see proposal to use the DUNS in the October 30, 2002 Federal
Register); (2) requesting entity's e-mail address; (3) requesting
entity's country location; (4) requesting entity's facsimile (Fax)
number; and (5) for Not-For-Profit entities only, requesting entity's
indicator for ``Type of Applicant.''
Additional efforts not included in this initial proposal, seek to
have the Federal government review various grants management processes
that focus on different types of business lines that cut across similar
grant programs. For example, grant programs that focus on research may
need to have different grant application information than programs that
focus on education. However, many different agency grant programs may
be similar in a broad subject category and collect similar information.
For those grant programs found in broad subject categories and cut
across various Federal agencies, the data may be standardized and
shared by collecting the data only once. This cross-agency standard
data may become a subset to the standard data collected on the SF-424.
When such data is identified and approved, it is the intention to
revise the suite of SF-424 standard collection forms to identify cross-
agency data. This effort will be done in consultation with the grants
community at-large through the public comment process. It is thought
the standardization of data and establishment of standard data for
similar types of grant programs will enhance the collection of data and
help to overall simplify the grants application and management
processes.
Policy for Electronic Grant Applications
The SF-424 data elements, including the five proposed data
elements, are attached for review and comment and are contained within
the American National Standards Institute's (ANSI) Grant Application or
Assistance Application 194 Transaction Data Set, a national electronic
standard for the Federal grant application. The 194 Transaction Data
Set has evolved under the auspices of the Inter-Agency Electronic
Grants Committee (IAEGC), ANSI, Federal Demonstration Partnership,
universities, research institutions, and Federal grant-making agencies.
Using an established national electronic standard to implement the E-
Apply software application helps to standardize the data conventions
and provides a foundation upon which to build future applications. The
attachment correlates the SF-424 data to the related data found in the
194 Transaction Data Set. Information on the 194 Transaction Data Set
can be found on the Inter-Agency Electronic Grants Committee's (IAEGC)
Web site at www.iaegc.gov.
Consolidated Assurance of Compliance for Grant Applicants
We further propose to revise the SF-424 to provide a streamlined
way for Federal agencies to obtain assurances of compliance with
applicable requirements. Currently, a Federal program office that uses
the entire suite of SF-424 forms for its applications would require an
applicant to submit assurances on, either a SF-424B, ``Assurances--Non-
Construction Programs,'' or a SF-424D, ``Assurances--Construction
Programs.''
The assurance forms (SF-424B/D) list many individual national
policy requirements and a few selected administrative requirements
based in statute, Executive Order, regulation, or OMB circular
language. The national policy requirements address societal objectives
such as protection of the environment or ensuring civil rights. The
selected administrative matters, such as conduct of audits, relate to
stewardship of public funds. The forms require the applicant's
``authorized certifying official'' to sign, thereby agreeing that the
applicant will comply with the requirements if an award is made.
We propose an approach that coordinates the business processes of
application and award at the time of announcing funding availability.
Agencies' announcements will identify administrative and national
policy requirements with which applicants must comply if they receive
awards, thereby helping potential applicants make more informed
decisions about whether to apply. If an entity is unable or unwilling
to comply with any of these requirements, it should not invest time and
money in preparing an application.
At time of application, applicants would be asked to sign the
following consolidated assurance on the cover page of the SF-424, which
would replace the lists of individual requirements that currently
appear on the SF-424B and SF-424D:
I have reviewed the requirements that apply to recipients of
awards under this program* and assure, as the duly authorized
representative of the applicant, that the applicant will comply with
those requirements and other terms and conditions if it receives an
award.
*If you are submitting this application in response to a Federal
agency announcement of a funding opportunity, consult that
announcement or any associated application instructions for the
Internet site or other location where you may view the generally
applicable requirements. Otherwise, if you do not know where to view
them, contact the office to which you are submitting this
application to ask about the location.
At time of award, a successful applicant would receive an award
document with terms and conditions incorporating the applicable
national policy and administrative requirements. These would be the
same requirements for which the applicant provided an assurance of
compliance at time of application, except for any award-specific
requirements that the agency
[[Page 17092]]
imposes or any new requirements or changes made to existing
requirements after the agency issued its announcement.
This new approach for a consolidated assurance has a number of
advantages:
[sbull] It is easier to give potential applicants up-to-date
information on applicable requirements. National policy and
administrative requirements change over time, due to enactment or
adoption of new policies and repeal or revision of existing ones.
Updating a standard form is a cumbersome and lengthy process, so it is
difficult to keep forms up to date with the latest policy changes. The
SF-424B and SF-424D, for example, are not fully up to date at this
time.
[sbull] The consolidated assurance eliminates the need to update
the electronic submission format each time a requirement changes. As
the Federal Government moves from paper forms to electronic
transactions, periodically updating the list of national policy and
administrative requirements would require reprogramming the format for
electronic submission of applications if each requirement was
individually listed in the assurances of compliance. Reprogramming
would increase costs and administrative burdens. Instead, the change
would be addressed in agencies' terms and conditions, which are more
easily updated.
[sbull] Potential applicants only need to consult a single source,
the agency's terms and conditions, for all applicable requirements
before providing assurance. Currently, an awarding agency or program
office must supplement the SF-424B or SF-424D with information about
agency-or program-specific requirements because the standard forms list
only government-wide requirements.
It is anticipated that OMB would change the SF-424 to reflect the
above assurance language changes when the additional data elements are
added to the form and public comment supports such a change. Current
grant application forms can be found at http://www.whitehouse.gov/omb/grants.
Questions and Comments
We welcome your input on any aspect of the data elements and
inclusion of the consolidated assurance in place of those found on the
SF-424B and SF-424D. Questions that you may wish to address include:
[sbull] Are the proposed data elements found on the current SF-424
the essential ones needed to apply for Federal grants? If you recommend
adding or deleting any data elements, please explain why.
[sbull] Are the current definitions found on the SF-424 clear and
explicitly define what is required for applicants to enter on the SF-
424, ``Application for Federal Assistance?''
[sbull] Are the names of data elements and any terms used in
describing them readily understandable? Are the terms generic enough to
cover all programs and agencies in which you might have an interest? Do
you have suggestions for alternate terms?
[sbull] Is the current SF-424, plus the five additional proposed
data elements and assurance language, sufficient enough to establish
the SF-424 as the data standard? If comments indicate a more in-depth
change to the SF-424, should OMB establish this as the data standard
and then proceed with a more complete revision at a later date?
[sbull] Is the assurance language feasible for use by Federal
agencies in lieu of those found on the SF-424B and SF-424D?
Joseph L. Kull,
Deputy Controller.
Attachment: The attachment is a series of tables that list the name
of the data element found on the SF-424 with the description found on
the grant application form. The attachment also lists the data element
name found in the 194 Transaction Data Set for comparison. Use of the
194 Transaction Data Set is to help define data layout for electronic
transmission. Each table is titled to help better understand the groups
of the data elements.
Table 1.--All Federal Grant Application Information
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
Type of Submission (No. 1).... Self-explanatory Construction
(Identify if project Application
application or pre- Indicator.
application,
construction or non-
construction.).
Date Submitted (No. 2)........ Date application Application
submitted to Federal Date.
agency (or State if
applicable).
Applicant Identifier.......... Applicant's control Applicant's
number (if Application
applicable). Identification.
Date received by State (No. 3) State use only (if Date Received by
applicable). State/Other
Reviewer.
State Application Identifier.. State use only (if Reviewing
applicable). Organization
Application
Number.
Date Received by Federal If this application is Date Received by
Agency (No. 4). to continue or revise Federal Agency.
an existing award,
enter date of present
award.
Federal Identifier............ If this application is Federal Agency
to continue or revise Application
an existing award, Number.
enter present Federal
identifier number. If
for a new project,
leave blank.
Type of Application (No. 8)... Check appropriate box Application
and enter appropriate Type.
letter(s) in the
space(s) provided:
--``New'' means a new
assistance award.
--``Continuation''
means an extension
for an additional
funding/budget period
for a project with a
projected completion
date.
--``Revision'' means
any change in the
Federal Government's
financial obligation
or contingent
liability from an
existing obligation.
If Revision................... Enter the appropriate Application
choice to specify Purpose.
reason for renewal.
(List: New,
Continuation,
Revision. If
revision, indicate:
List: Increase Award,
Decrease Award,
Increase Duration,
Decrease Duration,
Other (Specify)).
CFDA Number (No. 10).......... Use the Catalog of Catalog of
Federal Domestic Federal
Assistance (CFDA) Domestic
number of the program Assistance
under which Number.
assistance is
requested.
CFDA Title (No. 10)........... Use the Catalog of Program Name.
Federal Domestic
Assistance (CFDA)
title of the program
under which
assistance is
requested.
[[Page 17093]]
Descriptive Title of Enter a brief Application
Applicant's Project (No 11). descriptive title of Title.
the project. If more
than one program is
involved, you should
append an explanation
on a separate sheet.
If appropriate (e.g.,
construction or real
property projects),
attach a map showing
project location. For
pre-application, use
a separate sheet to
provide a summary
description of this
project.
------------------------------------------------------------------------
Table 2.--Organization/Applicant Information
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
DUNS New Addition............. The DUNS number of the Organization
organization. DUNS.
(Subject to OMB
approval of single
identifier.).
Applicant Name/Address (No. 5) Legal name of Organization
applicant, name of Name.
primary
organizational unit
that will undertake
the assistance
activity, complete
address of applicant,
including country, if
other than US, and
name and telephone
number and e-mail
address of the person
to contact on matters
related to this
application.
Name of Federal Agency (No. 9) Name of the Federal Organization
Agency from which Type.
assistance is being
requested with this
application.
Organizational Unit (No. 5)... The department, Department.
service, laboratory,
or equivalent level
within the
organization.
Organizational Unit (No. 5)... The division, office, Division.
or major subdivision
of the organization.
Employer Identification Number Enter Employer's Employer's
(No. 6). Identification Number Identification
(EIN) as assigned by Number.
the Internal Revenue
Service.
Type of Applicant (No. 7) New Enter the appropriate Entity Type.
Addition: Not for Profit. choice in the space
provided to show the
applicant type such
as state or county.
(List: State, County
Municipal Township,
Interstate,
Intermunicipal,
Special District,
Independent School
District, State
Controlled
Institution of Higher
Learning, Private
University, Indian
Tribe, Individual,
Profit organization,
Not for Profit, Other
(specify)).
Congressional District (No. List the applicant's Congressional
14). Congressional District.
District and any
(District(s) affected
by the program or
project.
------------------------------------------------------------------------
Table 3.--Applicant/Individual Contact Information
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
Contact Person, Name (No. 5).. Type of individual Individual Type
associated with the
business process of
submitting the
application.
Contact Person, Name (No. 5).. The individual's first First Name.
name.
Contact Person, Name (No. 5).. The individual's last Last Name.
name.
Contact Person, Name (No. 5).. The individual's Middle Name
middle name..
Contact Person, name (No. 5).. The individual's name Prefix.
prefix.
Contact Person, Name (No. 5).. The individual's name Suffix.
suffix.
Contact Person, Name (No. 18a) Position title of an Title.
Authorized Representative, individual.
Title.
Date Signed (No. 18e)......... Date Application Signature Date.
Signed.
------------------------------------------------------------------------
Table 4.--Applicant/Individual Address Information
------------------------------------------------------------------------
194 Data element
SF-424 Caption or Block No. SF-424 Description name for electronic
submission
------------------------------------------------------------------------
Address, City (No. 5)....... City of an City.
organization or
individual.
Address, County (No. 5)..... County of an County.
organization or
individual.
Address, State (No. 5)...... State of an State.
organization or
individual.
Address (No. 5)............. Street address of an Street Address.
organization or
individual.
Address, Zip Code (No. 5)... Zip code of an Zip Code.
organization or
individual.
Contact Person, Telephone Telephone number for Telephone Number.
(No. 5). an organization or
individual.
Fax Number New Addition..... Fax number for an Fax Number.
organization or
individual.
E-Mail Address New Addition. E-Mail address for E-Mail address.
the individual.
Country New Addition........ Country of an Country.
organization or
individual.
------------------------------------------------------------------------
[[Page 17094]]
Table 5.--Project Information
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
Areas Affected by Project (No. List only the Geographic
12). largest political Location Name.
entities affected
(e.g., State,
counties, cities).
Proposed Projected State Date Self-explanatory Project Start
(No. 13). (Planned Date.
beginning date of
project.)
Proposed Project Ending Date Self-explanatory Project End.
(No. 13). (Planned ending
date of project.).
------------------------------------------------------------------------
Table 6.--SF-424 Cover Page Budget Information
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
Estimated Funding............. Amount requested or to Budget Item
be contributed during Code, Budget
the first funding/ Item Cost.
budget period by each
contributor. Value of
in-kind contributions
should be included on
appropriate lines as
applicable. If the
action will result in
a dollar change to an
existing award,
indicate only the
amount of the change.
For decreases,
enclose the amounts
in parentheses. If
both basic and
supplemental amounts
are included, show
breakdown on an
attached sheet. For
multiple program
funding, use totals
and show breakdown
using same categories
as item.
Estimated Funding............. Dollar amount of the Dollar Amount.
budget item.
------------------------------------------------------------------------
Table 7.--SF-424A Non-Construction Budget
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
Section A, Budget Summary For applications Budget Item
(Nos. 1-5, a-g). pertaining to a Code, Budget
single Federal grant Item Cost,
program (Catalog of Budget Item
Federal Domestic Name, Budget
Assistance number) Item
and not requiring a Description,
functional or Budget Item
activity breakdown, Period.
enter on Line under
Column (a) the
Catalog program title
and the Catalog
number in Column (b).
For applications
pertaining to a
single program
requiring budget
amounts by multiple
functions or
activities, enter the
name of each activity
or function on each
line in Column (a),
and enter the Catalog
number in Column (b).
For applications
pertaining to
multiple programs
where none of the
programs require a
breakdown by function
or activity, enter
the Catalog program
title on each line in
Column (a) and the
respective Catalog
number on each line
in Column (b).
Lines 1-4, Columns (c)
through (g).
For new applications,
leave Column (c) and
(d) blank. For each
line entry in Columns
(a) and (b), enter in
Columns (e), (f), and
(g) the appropriate
amounts of funds
needed to support the
project for the first
funding period
(usually a year).
Line 5--Show the total
for all columns used.
Section B, Budget Categories In the column headings Budget Item
(Nos. 6, a-k). (1) through (4), Code, Budget
enter the titles of Item Cost,
the same programs, Budget Item
functions, and Name, Budget
activities shown on Item
Lines 1-4, Column Description,
(a), Section A. When Budget Item
additional sheets are Period.
prepared for Section
A, provide similar
column headings on
each sheet. For each
program, function or
activity, fill in the
total requirements
for funds (both
Federal and non-
Federal) by object
class categories.
Line 6a-i--Show the
totals of Lines 6a to
6h in each column.
Line 6j--Show the
amount of indirect
cost.
6k--Enter the total
amounts on Lines 6i
and 6j. For all
applications for new
grants and
continuation grants
the total amount in
column (5), Line 6k,
should be the same as
the total amount
shown in Section A,
Column (g), Line 5.
For supplemental
grants and changes to
grants, the total
amount of the
increase or decrease
as shown in Columns
(1)-(4), Line 6k
should be the same as
the sum of the
amounts in Section A,
Columns (e) and (f)
on Line 5.
Line 7--Enter the
estimated amount of
income, if any,
expected to be
generated from this
project. Do not add
or subtract this
amount from the total
project amount, shown
under the program.
Section C, non-Federal Lines 8-11 Enter Budget Item
Resources (Nos. 8-12). amounts of non- Code, Budget
Federal resources Item Cost,
that will be used on Budget Item
the grant. If in-kind Name, Budget
contributions are Item
included, provide a Description,
brief explanation on Budget Item
a separate sheet. Period.
[[Page 17095]]
Column (a)--Enter the
program titles
identical to Column
(a), Section A. A
breakdown by function
or activity is not
necessary.
Column (b)--Enter the
contribution to be
made by the applicant.
Column (c)--Enter the
amount of the State's
cash and in-kind
contribution if the
applicant is not a
State or State
agency. Applicants
which are a State or
State agency should
leave this column
blank.
Column (d)--Enter the
amount of cash and in-
kind contributions to
be made from all
other sources.
Column (e)--Enter
totals of Columns
(b), (c), and (d).
Line 12--Enter the
total for each of
Columns (b)-(e). The
amount in Column (e)
should be equal to
the amount on Line 5,
Column (f), Section A.
Section D, Forecasted Cash Line 13--Enter the Budget Item
Needs (Nos. 13-15). amount of cash needed Code, Budget
by quarter from the Item Cost,
grantor agency during Budget Item
the first year. Name, Budget
Item
Description,
Budget Item
Period.
Line 14--Enter the
amount of cash from
all other sources
needed by quarter
during the first year.
Line 15--Enter the
totals of amounts on
Lines 13 and 14.
Section E, Budget Estimates of Lines 16-19--Enter in Budget Item
Federal Funds Needed for Column (a) the same Code, Budget
Balance of the Project (Nos. grant program titles Item Cost,
16-20). shown in Column (a), Budget Item
Section A. A Name, Budget
breakdown by function Item
or activity is not Description,
necessary. For new Budget Item
applications and Period.
continuation grant
applications, enter
in the proper columns
amounts of Federal
funds which will be
needed to complete
the program or
project over the
succeeding funding
periods (usually in
years). This section
need not be completed
for revisions
(amendments, changes,
or supplements) to
funds for the current
year of existing
grants.
If more than four
lines are needed to
list the program
titles, submit
additional schedules
as necessary.
Line 20--Enter the
total for each of the
Columns (b)-(e). When
additional schedules
are prepared for this
Section, annotate
accordingly and show
the overall totals on
this line.
Section F, Other Budget Line 21--Use this Budget Item
Information (Nos. 21-23). space to explain Code, Budget
amounts for Item Cost,
individual direct Budget Item
object class cost Name, Budget
categories that may Item
appear to be out of Description,
the ordinary or to Budget Item
explain the details Period,
as required by the Paragraph Text.
Federal grantor
agency.
Line 22--Enter the
type of indirect rate
(provisional,
predetermined, final
or fixed) that will
be in effect during
the funding period,
the estimated amount
of the base to which
the rate is applied,
and the total
indirect expense.
Line 23--Provide any
other explanations or
comments deemed
necessary.
------------------------------------------------------------------------
Table 8.--SF-424C Budget Information Construction Program
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
Budget Information Construction Column (a).--If Budget Item Code,
Programs (Nos. 1-17, a-c). this is an Budget Item Cost,
application for a Budget Item
``New'' project, Description,
enter the total Budget Item
estimated cost of Period.
each of the items
listed on lines 1
through 16 (as
applicable) under
``Cost
Classification''.
If this
application
entails a change
to Item an
existing award,
enter the
eligible amounts
approved under
the previous
award for the
items under
``Cost
Classification''.
Column (b).--If
this is an
application for a
``New'' project,
enter that
portion of the
cost of each item
in Column a. that
is not allowable
for Federal
assistance.
Contact the
Federal agency
for assistance in
determining the
allowability of
specific costs.
If this
application
entails a change
to an existing
award, enter the
adjustment [+ or
(-)] to the
previously
approved costs
from column (a)
reflected in this
application.
[[Page 17096]]
Line 1--Enter
estimated amounts
needed to cover
administrative
expenses. Do not
include costs,
which are related
to the normal
functions of
government.
Allowable legal
costs are
generally only
those associated
with the
purchases of
land, which is
allowable for
Federal
participation and
certain services
in support of
construction of
the project.
Line 2--Enter
estimated site
and right(s)-of-
way acquisition
costs (this
includes
purchase, lease,
and/or easements).
Line 3--Enter
estimated costs
related to
relocation
advisory
assistance,
replacement
housing,
relocation
payments to
displaced persons
and businesses,
etc.
Line 4--Enter
estimated basic
engineering fees
related to
construction
(this includes
start-up services
and preparation
of project
performance work
plan).
Line 5--Enter
estimated
engineering
costs, such as
surveys, tests,
soil borings, etc.
Line 6--Enter
estimated
engineering
inspection costs.
Line 7--Enter
estimated costs
of site
preparation and
restoration which
are not included
in the basic
construction
contract.
Line 9--Enter
estimated cost of
the construction
contract.
Line 10--Enter
estimated cost of
office, shop,
laboratory,
safety equipment,
etc., to be used
at the facility,
if such costs are
not included in
the construction
contract.
Line 11--Enter
estimated
miscellaneous
costs.
Line 12--Total of
items 1 through
11.
Line 13--Enter
estimated
contingency costs
(Consult the
Federal agency
for the
percentage of the
estimated
construction cost
to use.).
Line 14--Enter the
total of lines 12
and 13..
Line 15--Enter
estimated program
income to be
earned during the
grant period,
e.g., salvaged
materials, etc.
Line 16--Subtract
line 15 from line
14.
Line 17--This
block is for the
computation of
the Federal
share. Multiply
the total
allowable project
costs from line
16, column (c) by
the Federal
percentage share
(this may be up
to 100 percent;
consult Federal
agency for
Federal
percentage share)
and enter the
product on line
17.
------------------------------------------------------------------------
Table 9.--Assurances, Non-Construction (SF-424B)
[To Be Replaced by Proposed Assurance Statement]
------------------------------------------------------------------------
194 Data Element
Name for
SF-424 Caption or block no. SF-424 Description Electronic
Submission
------------------------------------------------------------------------
Assurance, Federal Debt, State 16. Applicants Yes or No
Review. should contact Condition.
the State Single
Single Point of
Contact (SPOC)
for Federal
Executive Order
12372 to
determine whether
the application
is subject to the
State
intergovernmental
review process.
17. This question
applies to the
applicant
organization, not
the person who
signs as the
authorized
representative.
Categories of
debt include
delinquent audit
disallowances,
loans and taxes.
18. To be signed
by the authorized
representative of
the applicant. A
copy of the
governing body's
authorization for
you to sign this
application as
official
representative
must be on file
in the
applicant's
office. (Certain
Federal agencies
may require that
this
authorization is
submitted as part
of the
application).
Assurance, Federal Debt State See above......... Yes or No
Review. Condition
Description.
Assurance, Federal Debt, State See above......... Yes or No
Review. Condition
Response.
Assurance, Federal Debt, State See above......... Yes or No
Review. Condition Type.
------------------------------------------------------------------------
[[Page 17097]]
Table 10.--Assurances, Construction (SF-424D)
[To Be Replaced by Proposed Assurance Statement]
------------------------------------------------------------------------
194 Data element
name for
SF-424 Caption or Block No. SF-424 Description electronic
submission
------------------------------------------------------------------------
Assurance, Federal Debt, State 16. Applicants Yes or No
Review. should contact Condition Date.
the State Single
Point of Contact
(SPOC) for
Federal Executive
Order 12372 to
determine whether
the application
is subject to the
State
intergovernmental
review process.
17. This question
applies to the
applicant
organization, not
the person who
signs as the
authorized
representative.
Categories of
debt include
delinquent audit
disallowances,
loans and taxes.
18. To be signed
by the authorized
representative of
the applicant. A
copy of the
governing body's
authorization for
you to sign this
application as
official
representative
must be on file
in the
applicant's
office. (Certain
Federal agencies
may require that
this
authorization is
submitted as part
of the
application).
Assurance, Federal Debt State See above......... Yes or No
Review. Condition
Description.
Assurance, Federal Debt, State See above......... Yes or No
Review. Condition
Response.
Assurance, Federal Debt, State See above......... Yes or No
Review. Condition Type.
------------------------------------------------------------------------
[FR Doc. 03-8435 Filed 4-7-03; 8:45 am]
BILLING CODE 3110-01-P