[Federal Register Volume 70, Number 217 (Thursday, November 10, 2005)]
[Notices]
[Pages 68479-68481]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-22409]
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OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION
Privacy Act of 1974; New Systems of Records
AGENCY: Occupational Safety and Health Review Commission.
ACTION: Notice.
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SUMMARY: This notice announces proposed new systems of records,
maintained by the Occupational Safety and Health Review Commission
(Review Commission or OSHRC), in accordance with the Privacy Act of
1974, 5 U.S.C. 552a, as amended.
DATES: Comments must be received by the Review Commission by December
12, 2005. The new and revised systems of records will become effective
on January 9, 2006, without any further notice in the Federal Register,
unless comments or government approval procedures necessitate
otherwise.
ADDRESSES: Submit any written comments to Ron Bailey, Attorney Advisor,
Office of General Counsel, 1120 20th Street, NW., Ninth Floor,
Washington, DC 20036-3457.
FOR FURTHER INFORMATION CONTACT: Ron Bailey, Attorney Advisor, Office
of General Counsel, (202) 606-5410.
SUPPLEMENTARY INFORMATION: On August 27, 2004, the President signed
Homeland Security Presidential Directive (HSPD) 12, Policy for a Common
Identification Standard for Federal Employees and Contractors. HSPD 12
requires the development and agency implementation of a mandatory,
government-wide standard for secure and reliable forms of
identification for Federal employees and contractors. On February 25,
2005, in accordance with HSPD 12, the United States Department of
Commerce issued Federal Information Processing Standard Publication 201
(FIPS 201), Personal Identity Verification (PIV) of Federal Employees
and Contractors. Part 1 of the standard (PIV I) requires the adoption
and use of an approved identity proofing and registration process, see
FIPS 201 sec. 2, and Part 2 (PIV II) requires the adoption and use of a
PIV system that supports ``a common (smart card-based) platform for
identity authentication across Federal departments and agencies for
access to multiple types of physical and logical access environments,''
see FIPS 201 sec. 3. On August 5, 2005, in Memorandum M-05-24, the
Office of Management and Budget (OMB) instructed agencies to implement
PIV I by October 27, 2005.
In implementing PIV I, the Review Commission has created one new
system of records, Personnel Security Records, and has determined that
notice of a preexisting system of records, Identification Card Records,
has not yet been published. In this notice, these systems of records
are designated as OSHRC-7 and OSHRC-8, respectively.
OSHRC-7
SYSTEM NAME:
Personnel Security Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The administrative office at each OSHRC location maintains the
records for its employees and contractors. The central office is
located at 1120 20th Street, NW., Ninth Floor, Washington, DC 20036-
3457. The branch offices are located at 100 Alabama Street, SW.,
Building 1924, Room 2R90, Atlanta, GA 30303-3104; and 1244 North Speer
Boulevard, Room 250, Denver, CO 80204-3582.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The system of records notice covers individuals who require long-
term access to federally controlled buildings and federally controlled
information systems. Specifically, the categories of individuals
covered by this system of records include: (1) Federal employees, as
defined under 5 U.S.C. 2105, within OSHRC; (2) individuals employed by,
detailed to, or assigned to OSHRC; (3) short-term employees of OSHRC,
whose terms are for 6 or more months; and (4) individuals under
contract to OSHRC, requiring routine access to OSHRC's federally
controlled facilities and/or federally controlled information systems.
Federally controlled buildings are defined in FIPS 201 as: (1)
Federally owned buildings or leased space, whether for single or multi-
tenant occupancy, and its grounds and approaches, all or any of which
is under the jurisdiction, custody or control of a department or agency
covered by HSPD 12; and (2) federally controlled commercial space
shared with non-government tenants. Federally controlled information
systems are defined by the Federal Security Management Act of 2002, 44
U.S.C. 3544(a)(1)(A)(ii), as ``[i]nformation systems used or operated
by an agency or by a contractor of an agency or other organization on
behalf of an agency.''
CATEGORIES OF RECORDS IN THE SYSTEM:
The system of records contains a form, titled ``Personal Identity
Verification (PIV) Request for OSHRC Credential,'' on which information
relevant to the credentialing process is recorded. The form includes
the following information about the individual being credentialed: (1)
Name; (2) country of citizenship; (3) phone number; (4) birth date; (5)
hair color, eye color, height, weight, and gender; (6) employment
position (or position to which individual is to be hired) and work
address; (7) e-mail address; (8) information gathered from identity
source documents, including the name on the documents, the document
numbers, the document titles, the issuers, and the expiration dates;
and (9) the name, identifier, and expiration date on the credential
issued by OSHRC. The form also includes the signature of the individual
being credentialed, and the names, phone numbers, email addresses, and
signatures of the various OSHRC employees responsible for sponsoring,
registering, and issuing the credential.
The system of records also contains a passport-sized color
photograph of each credentialed individual. And, once a National Agency
Check with Written Inquiries (NACI) has been completed, a copy of the
OFI-79A, which may include information regarding a credentialed
individual's criminal history, is included in the system of records.
Other security forms, such as the Standard Form 85 and a
fingerprint chart, are completed by each credentialed individual.
However, these forms are forwarded to the Office of Personnel
Management (OPM) by overnight/FedEx or by certified mail, return
receipt requested, and copies of these forms will not be maintained in
the system of records. Accordingly, these records are covered by OPM's
notice for OPM/CENTRAL-9, Personnel Investigations Records, see 58 FR
19154, 19184, Apr. 12, 1993, and not by the instant notice.
[[Page 68480]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Orders 10450 and 10577; HSPD 12; FIPS 201; and OMB
Memorandum M-05-24.
PURPOSE(S):
The categories of records contained in the system must be collected
pursuant to the policy that OSHRC has developed to comply with HSPD 12.
The purpose of this policy is to create a ``reliable, government-wide
PIV system for use in applications such as access to federally
controlled facilities and information systems.'' See FIPS 201 sec. 1.1.
The specific information collected by OSHRC allows OPM to conduct
NACIs on those individuals being credentialed, assists OSHRC in
verifying the identity of those for whom credentials have been
requested, and provides OSHRC the necessary information to issue
identification cards.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See Blanket Routine Uses, 44 FR 18572, Mar. 28, 1979, and 53 FR
36142, Sept. 16, 1988. Also, as to the form titled ``Personal Identity
Verification (PIV) Request for OSHRC Credential,'' and the file copy of
the passport-sized photograph, this information is routinely used for
the internal agency purpose of verifying the identity of the person
applying for a PIV Card.
DISCLOSURE TO CONSUMER REPORTING
Not applicable.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Stored on paper in a file cabinet.
RETRIEVABILITY:
Records are retrievable by an individual's identification card
number.
SAFEGUARDS:
Records are maintained in a file cabinet. During duty hours, the
file cabinet is under surveillance of personnel charged with custody of
the records and, after duty hours, the records are stored behind locked
doors. Access to the cabinet is limited to personnel having a need for
access to perform their official functions.
RETENTION AND DISPOSAL:
The records are maintained for 3 years after an employee's or
contractor's final separation from OSHRC.
SYSTEM MANAGER(S) AND ADDRESS:
The Administrative Officer at the following OSHRC locations: 1120
20th Street, NW., Ninth Floor, Washington, DC 20036-3457; 100 Alabama
Street, SW., Building 1924, Room 2R90, Atlanta, GA 30303-3104; and 1244
North Speer Boulevard, Room 250, Denver, CO 80204-3582.
NOTIFICATION PROCEDURE:
Individuals interested in inquiring about their records should
notify: Patricia Randle, Executive Director, OSHRC, 1120 20th Street,
NW., Ninth Floor, Washington, DC 20036-3457. For an explanation on how
such requests should be drafted, refer to 29 CFR 2400.5 (notification),
and 29 CFR 2400.6 (procedures for requesting records).
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to their records should notify:
Patricia Randle, Executive Director, OSHRC, 1120 20th Street, NW.,
Ninth Floor, Washington, DC 20036-3457. For an explanation on how such
requests should be drafted, refer to 29 CFR 2400.6 (procedures for
requesting records).
CONTESTING RECORD PROCEDURES:
Individuals who wish to contest their records should notify:
Patricia Randle, Executive Director, OSHRC, 1120 20th Street, NW.,
Ninth Floor, Washington, DC 20036-3457. For an explanation on the
specific procedures for contesting the contents of a record, refer to
29 CFR 2400.7 (procedures for requesting amendment).
RECORD SOURCE CATEGORIES:
Information contained in the system is obtained from individuals
subject to the credentialing process, OSHRC employees involved in the
credentialing process, and investigative record materials furnished by
OPM.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
OSHRC-8
SYSTEM NAME:
Identification Card Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
The administrative office at each OSHRC location maintains the
records for its employees and contractors. The central office is
located at 1120 20th Street, NW., Ninth Floor, Washington, DC 20036-
3457. The branch offices are located at 100 Alabama Street, SW.,
Building 1924, Room 2R90, Atlanta, GA 30303-3104; and 1244 North Speer
Boulevard, Room 250, Denver, CO 80204-3582.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The system of records notice covers individuals who require long-
term access to federally controlled buildings. Specifically, the
categories of individuals covered by this system of records include:
(1) Federal employees, as defined under 5 U.S.C. 2105, within OSHRC;
(2) individuals employed by, detailed to, or assigned to OSHRC; (3)
short-term employees of OSHRC, whose terms are for 6 or more months;
and (4) individuals under contract to OSHRC, requiring routine access
to OSHRC's federally controlled facilities.
Federally controlled buildings are defined in FIPS 201 as: (1)
Federally owned buildings or leased space, whether for single or multi-
tenant occupancy, and its grounds and approaches, all or any of which
is under the jurisdiction, custody or control of a department or agency
covered by HSPD 12; and (2) federally controlled commercial space
shared with non-government tenants.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system of records contains the following information regarding
each identification card issued: (1) The name of the individual
identified on the card; (2) the identification number associated with
the card (the cards are numbered sequentially, starting at ``1''); (3)
the dates on which the card was issued and, if applicable, destroyed;
and (4) whether the card was issued as a replacement. The system of
records also contains memoranda verifying which identification cards
have been lost or stolen.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Property and Administrative Services Act of 1949, 40 U.S.C.
121(c); HSPD 12; FIPS 201; and OMB Memorandum M-05-24.
PURPOSE(S):
The categories of records contained in the system must be collected
pursuant to the policy that OSHRC has developed to comply with HSPD 12.
The purpose of this policy is to create a ``reliable, government-wide
PIV system for use in applications such as access to Federally
controlled facilities and information systems.'' See FIPS 201 sec. 1.1.
The system of records assists OSHRC in (1) Restricting access to
OSHRC facilities, (2) ensuring positive identification of those who are
permitted access, (3) maintaining a record of all holders of
identification cards, and (4) identifying lost or stolen cards.
[[Page 68481]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See Blanket Routine Uses, 44 FR 18572, Mar. 28, 1979, and 53 FR
36142, Sept. 16, 1988. Also, the information in this system of records
is routinely used to maintain a record of all holders of identification
cards and to identify those cards that are lost or stolen.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Not applicable.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Stored on paper in a file cabinet.
RETRIEVABILITY:
Records are retrievable by (1) An individual's name, (2) the
identification card number, and (3) the date on which the card was
issued or destroyed.
SAFEGUARDS:
Records are maintained in a file cabinet. During duty hours, the
file cabinet is under surveillance of personnel charged with custody of
the records and, after duty hours, the records are stored in a locked
file cabinet behind locked doors. Access to the cabinet is limited to
personnel having a need for access to perform their official functions.
RETENTION AND DISPOSAL:
The records will be maintained for the life of the system of
records.
SYSTEM MANAGER(S) AND ADDRESS:
The Administrative Officer at the following OSHRC locations: 1120
20th Street, NW., Ninth Floor, Washington, DC 20036-3457; 100 Alabama
Street, SW., Building 1924, Room 2R90, Atlanta, GA 30303-3104; and 1244
North Speer Boulevard, Room 250, Denver, CO 80204-3582.
NOTIFICATION PROCEDURE:
Individuals interested in inquiring about their records should
notify: Patricia Randle, Executive Director, OSHRC, 1120 20th Street,
NW., Ninth Floor, Washington, DC 20036-3457. For an explanation on how
such requests should be drafted, refer to 29 CFR 2400.5 (notification),
and 29 CFR 2400.6 (procedures for requesting records).
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to their records should notify:
Patricia Randle, Executive Director, OSHRC, 1120 20th Street, NW.,
Ninth Floor, Washington, DC 20036-3457. For an explanation on how such
requests should be drafted, refer to 29 CFR 2400.6 (procedures for
requesting records).
CONTESTING RECORD PROCEDURES:
Individuals who wish to contest their records should notify:
Patricia Randle, Executive Director, OSHRC, 1120 20th Street, NW.,
Ninth Floor, Washington, DC 20036-3457. For an explanation on the
specific procedures for contesting the content of a record, refer to 29
CFR 2400.7 (procedures for requesting amendment).
RECORD SOURCE CATEGORIES:
Information contained in the system is obtained from individuals
who have been issued OSHRC identification cards.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: November 3, 2005.
W. Scott Railton,
Chairman.
[FR Doc. 05-22409 Filed 11-9-05; 8:45 am]
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