[Federal Register Volume 74, Number 209 (Friday, October 30, 2009)]
[Notices]
[Pages 56239-56241]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-26279]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
November 30, 2009. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of
[[Page 56240]]
records on paper, film, magnetic tape, and other media. To control this
accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1228.24(b)(3).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Economic Research Service (N1-354-09-
1, 38 items, 26 temporary items). Routine correspondence files,
background files for speeches, delegations of authority, management
improvement program files, emergency preparedness records, minutes of
lower level staff meetings, information technology plans, and other
records relating to administrative matters and day-to-day operations.
Proposed for permanent retention are such overall program and policy
records as significant correspondence, speeches, legal opinions,
records of boards and committees, minutes of high level staff meetings,
directives, publications, and historical narratives.
2. Department of Defense, Defense Threat Reduction Agency (N1-374-
09-1, 1 item, 1 temporary item). Master files associated with an
electronic information system used to track such matters as manpower
authorizations, recruitment actions, and security clearance
requirements for positions.
3. Department of Defense, Defense Threat Reduction Agency (N1-374-
09-2, 1 item, 1 temporary item). Investigative records, including
reports, witness statements, and decisions. Records relate to agency
employees and contractors suspected of malfeasance or other improper
activities.
4. Department of Health and Human Services, Office of the
Secretary) N1-468-09-5, 1 item, 1 temporary item). Master files of an
electronic information system that contains information collection
request forms and supporting documentation prepared to secure approval
from the Office of Management Budget.
5. Department of Justice, Agency-wide (N1-60-09-31, 7 items, 7
temporary items). Master files associated with an electronic
information system used to manage training. Included is data concerning
course content, participants, and instructors.
6. Department of Justice, Criminal Division (N1-60-08-22, 1 item, 1
temporary item). Master files associated with an electronic information
system used to track requests for special attorney search warrants and
subpoenas.
7. Department of Justice, Federal Bureau of Investigation (N1-65-
09-11, 3 items, 3 temporary items). This schedule reduces the retention
period of inputs into the Terrorist Screening and Operations Unit Log
System, which were previously approved for disposal. Also included are
packets of information concerning watchlist individuals provided by
other agencies.
8. Department of Justice, Federal Bureau of Investigation (N1-65-
09-18, 4 items, 3 temporary items). Records related to testing and
auditing an electronic collaboration tool used for communications
relating to operations regarding Weapons of Mass Destruction Render
Safe Operations. Communications relating to actual weapons of mass
destruction events are proposed for permanent retention.
9. Department of Justice, Federal Bureau of Investigation (N1-65-
09-23, 3 items, 3 temporary items). Preliminary Uniform Crime Reporting
Program reports and audit logs. This schedule reduces the retention
period of these records, which were previously approved for disposal.
Also included are requests for copies of reports and related
information. Final Uniform Crime Reporting reports were previously
approved for permanent retention.
10. Department of Justice, Federal Bureau of Investigation (N1-65-
09-26, 3 items, 3 temporary items). Master files, outputs, and audit
records associated with an electronic information system that contains
course evaluation data provided by participants.
11. Department of the Navy, United States Marine Corps (N1-127-08-
1, 1 item, 1 temporary item). Master files associated with an
electronic information system used to process separations of enlisted
personnel from the reserve forces.
12. Department of the Navy, United States Marine Corps (N1-127-09-
2, 1 item, 1 temporary item). Master files associated with an
electronic information system used to track separations and retirements
of officers and enlisted personnel.
13. Department of the Navy, United States Marine Corps (N1-127-09-
4, 1 item, 1 temporary item). Master files associated with an
electronic information system used in connection with force structure
and manpower scenario development. Data includes unit tables of
organization and information concerning personnel, including training
received and physical fitness scores.
14. Department of the Navy, United States Marine Corps (N1-127-09-
5, 1 item, 1 temporary item). Master files associated with an
electronic information system containing modeling and decision support
functionality required to support the manpower development process.
Data includes unit tables of organization and information concerning
personnel,
[[Page 56241]]
including training received and physical fitness scores.
15. Department of Transportation, Federal Highway Administration
(N1-406-08-11, 30 items, 28 temporary items). Records of the Office of
the Chief Counsel, including such records as administrative files, non-
rulemaking notices, monthly reports, litigation files, tort files, and
reference papers. Proposed for permanent retention are rulemaking
notices and legal precedent files.
16. Department of Transportation, Federal Highway Administration
(N1-406-09-15, 1 item, 1 temporary item). Master files associated with
a Web-based electronic information system that contains examples of
streamlining and stewardship practices adopted by States to fulfill
their obligations under the National Environmental Policy Act.
17. Department of the Treasury, Departmental Offices (N1-56-09-18,
4 items, 4 temporary items). Master files, inputs, outputs, and system
documentation associated with an electronic information system used to
track Office of Counsel incoming correspondence.
18. Department of the Treasury, Community Development Financial
Institution (N1-56-09-11, 3 items, 3 temporary items). Master files,
outputs, and system documentation associated with an electronic
information system used for compliance monitoring of monetary awards
granted to financial institutions for community development purposes.
19. Department of the Treasury, Internal Revenue Service (N1-58-09-
106, 2 items, 2 temporary items). Outputs and system documentation
associated with an electronic information system used to generate
reports based on electronic filings of business and individual tax
returns.
20. Department of the Treasury, Internal Revenue Service (N1-58-09-
107, 2 items, 2 temporary items). Master files and system documentation
associated with an electronic information system used to process data
relating to payments made by the Social Security Administration and
Railroad Retirement Board.
21. Department of the Treasury, Internal Revenue Service (N1-58-09-
108, 2 items, 2 temporary items). Master files and system documentation
associated with an electronic information system used to maintain data
from business tax returns that may be analyzed by field tax examiners.
22. Department of the Treasury, Internal Revenue Service (N1-58-09-
109, 2 items, 2 temporary items). Master files and system documentation
associated with an electronic information system used to maintain tax
return data that may be analyzed by field tax examiners.
23. Department of the Treasury, Internal Revenue Service (N1-58-09-
110, 3 items, 3 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
provide support to taxpayers using the agency's electronic products.
24. Department of the Treasury, Internal Revenue Service (N1-58-09-
113, 3 items, 3 temporary items). Master files, outputs, and system
documentation associated with an electronic information system used to
house and summarize data used for business performance analysis.
25. National Aeronautics and Space Administration, Agency-wide (N1-
255-09-1, 573 items, 573 temporary items). Records relating to such
matters as legal issues, procurement, program formulation and
management, inspector general activities, financial management,
property and supply, industrial relations, personnel administration,
and transportation. Paper and other hard copies of these records were
previously approved for disposal.
26. National Archives and Records Administration, Office of
Presidential Libraries (DAA-0064-2010-0001, 4 items, 4 temporary
items). Records included in an electronic information system used by
Presidential libraries to document and manage items in their museum
collections. Included is descriptive information concerning individual
items, such as measurements, name of producer, and data concerning its
acquisition, information concerning the use of items in exhibits, data
concerning preservation actions, and information concerning people and
publications related to items.
27. Securities and Exchange Commission, Division of Trading and
Markets (N1-266-09-3, 1 item, 1 temporary item). Master files of an
electronic information system used to track recommendations that result
from inspections of the technology systems used by exchanges.
Dated: October 27, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E9-26279 Filed 10-29-09; 8:45 am]
BILLING CODE 7515-01-P